Recover deleted items
With the "Recover deleted items" function you can recover email items (messages, contacts, etc.) that you have permanently deleted from your mailbox.
Aalto uses Microsoft 365 cloud e-mail. Read more
Webmail address: http://outlook.office.com (login with Aalto e-mail address).
The phone's e-mail application must be Outlook mobile app.
The e-mail and calendar service includes automatic spam and malware filtering. The calendar group work features are event invitations and calendar sharing. With an event invitation, you can check whether the desired facility or a person is free for a meeting. Sharing the calendar helps you view other people’s calendars.
The calendar functions are available to the customer through the e-mail program. The calendar can be used either as a personal calendar or as a shared calendar. If using a shared calendar, the customer can share the calendar with other users designated by the customer. Authorizations to shared calendars can, if so desired, be assigned so that others can either read or edit the content of the calendar. The calendar’s group work features are available using Outlook (MAPI and Outlook Anywhere protocols) and Webmail.
Users have the right and obligation to manage amount of e-mail saved. It is recomended to clean mail boxes regularly. University has no legal obligation to save users' e-mail. Be extra careful if you manage personal, confidential or secret information. Messages containing personal data shouldn’t be saved in e-mail folders. You must find another service to store data containing confidential information.
Read more about Processing and classification of information:
IT Services Privacy Notice | Aalto University
If you have any questions or you are experiencing problems, please send a service request at servicedesk.aalto.fi
The use of the service is governed by Aalto University’s e-mail policy, which assigns responsibilities and restrictions to the user of the service. Policies on e-mail handling at Aalto University are is available on Aalto University’s public webpages: IT policies The pages contain separate policies on e-mail handling for students, units, and staff members.
E-mail can be used with other applications as well as mentioned here, but IT Services do not offer support for those.
These instructions describe the implementation of an Outlook mailbox on a Windows computer installed at Aalto.
Microsoft Outlook can also be used on Mac computers. Follow these instructions to take an Outlook mailbox in use on a Mac.
Instructions for setting up an email account on your phone and for for bringing your Outlook contacts to your phone
Instructions on adding Mac Mail to Aalto University's computers.
Microsoft Outlook provides the best user experience when you use Aalto e-mail.
Microsoft Outlook provides the best user experience when you use Aalto e-mail.
A mailing list is a special tool designed for the distribution of email messages, which makes it possible to send email messages, at one time, to the personal emailbox of every member on the list.
A mailing list is a special tool designed for the distribution of email messages, which makes it possible to send email messages, at one time, to the personal emailbox of every member on the list.
Instructions how to moderate messages in mailman mailing lists.
Instructions how to add and remove recipients.
When an Aalto University unit, department, a project, etc. offers e-mail addresses outside Aalto University, it is advisable to use an organizational address instead of a person’s own address. You can have either a resource mailbox or a mailing list to use with the organizational address.
This article will set out the differences between a resource mailbox and a mailing list to help you choose which is the right option for you.
Instruction how to order a mailing list
Instructions how to order a resource mailbox
After ordering a resource mailbox, you will be created one briefly.
How to add a resource mailbox in your phones Outlook.
Once a resource mailbox has been created, you can open it in Outlook by following these instructions.
You can add a resource mailbox to Mac Outlook as a separate account, alongside your personal mailbox.
You can open a resource mailbox in Aalto University’s Webmail in two different ways. Also, you can add a resource mailbox alongside your own mailbox.
With the "Recover deleted items" function you can recover email items (messages, contacts, etc.) that you have permanently deleted from your mailbox.
You can add your own photo as a profile picture if you wish in Microsoft Office applications.
You can set an automatic out-of-office (automatic reply) message to email when you go on holiday, for instance. You can set an automatic out-of-office message to both your personal email and to the resource mailbox.
In case of a failure, IT Services may ask you to send the full headers of your email to speed up the troubleshooting process. You can show the full headers in different ways, depending on the program.
You can share your own calendar with Outlook users of your choice. You can also specify a certain time period and decide how many of your calendar’s details the other users can see. You can share your calendar and stop sharing your calendar by following these instructions.
When you have been provided with rights to another person’s Aalto calendar, you have two (2) options for opening the calendar in question via Webmail.
If you have been granted access rights to a resource mailbox or the sending rights to another user’s mailbox, you can send messages in the name of these addresses.
By default, Microsoft Outlook stores user-used addresses in memory and suggest these to the user later when he or she enters an address in the address field of the new message (e.g. To).
If you are a student at Aalto University, you can, if you so wish, redirect your Aalto emails to an email address of your choice, outside of Aalto University.
Meeting rooms at Aalto University can be booked via Outlook and Webmail (https://outlook.office.com). To ensure that bookings function as efficiently as possible, bookings should always be made via Outlook or Webmail, if the room is visible and can be booked through them.
OME is available for all Aalto email users.
Deltagon instructions
Aalto University ITS security requests samples of malicious or suspicious emails arriving at Aalto. These messages usually are scam and phishing and they may contain malware hidden in attachments.