Adding a profile picture in Microsoft Office applications (e.g. Outlook, Teams)

You can add your own photo as a profile picture if you wish in Microsoft Office applications.

You can add your own photo as a profile picture if you wish. When you add a photo, it is visible in all Office software and for all Aalto users in email messages as well as in the search functions in Exchange email. Adding a profile picture can be done in Webmail (or if cloud mail in use).

Please do not add any pictures that may be offensive to other people.

Adding a profile picture in Webmail

1. Use your Aalto user ID to log in to Webmail

2. Click on the profile icon in the top right corner (see image below).




3. Then click Change.

4. Select Upload photo, and you can choose the photo of your choice from your file.



5. Once you have uploaded your photo, remember to save your selection by pressing Save. Your profile picture has now been set.

Note! It may take days for the picture to be updated to the systems. The picture appears faster in the browser than in the desktop app.

Cloud email: Adding a profile picture

The photo needs to be smaller than 4 MB and a .png, jpg, or .gif file.

  1. Sign in to Microsoft 365 at with your Aalto email address and password.

  2. Select the circle in the upper right-hand corner of the page that shows your initials or your picture.  

  3. Select My Office profile.

  4. Click the camera that is on the circle that shows your initials or your picture.

  5. Change your photo in the pop-up that appears.


Related instructions

Microsoft Office 365 Services

Aalto students and employees can use the Microsoft Office 365 services (includes OneDrive, Teams, Word, Excel, PowerPoint, etc.) on their work and home devices.

This service is provided by:

IT Services

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