Opening a resource mailbox in Webmail

You can open a resource mailbox in Aalto University’s Webmail in two different ways. Also, you can add a resource mailbox alongside your own mailbox.

A resource mailbox means an emailbox that is not a personal mailbox but an emailbox intended for shared use by a community or project. A resource mailbox is also referred to as an organisational mailbox.

You can open a resource mailbox in Aalto University’s Webmail in two different ways. Also, you can add a resource mailbox alongside your own mailbox

Log into Aalto Webmail

mail.aalto.fi

Log in to Aalto Webmail.

icon / email

Opening a resource mailbox in Webmail - Methods 1 and 2

If you want to use a resource mailbox via Webmail and send messages in the name of the resource mailbox, select either method 1 or 2.

Method 1

1. Log in to Webmail with your Aalto user ID as usual.

2. From the top right corner, under your profile photo, select Open another mailbox....

Resource mailbox 1

 

 

3. Type the name/address of the resource mailbox in the search field.

Resource mailbox 2

 

 

4. Select the correct address and click Open.

Resource mailbox 3

 

Method 2

1. You can log in to the email system directly with a Webmail address. There is no direct link for this; instead, you must write the address of the mailbox in the browser’s address field. You should save the address in the browser’s Bookmarks/Favorites, so you do not have to write it every time. 

  • The direct Webmail address of the resource mailbox always follows the format: https://mail.aalto.fi/owa/ResurssipostilaatikonSähköpostiosoite
  • This means that the direct Webmail address of the [email protected] resource mailbox, for example, is: https://mail.aalto.fi/owa/[email protected]

2. When you go to the address of the resource mailbox, the normal Webmail log-in page will open up in the window.

3. Log in to the resource mailbox by using your personal Aalto username and password. Using the resource mailbox requires that you have been issued with access rights to the box in question.

 

Adding a resource mailbox alongside your own mailbox

You can also add a resource mailbox and display it alongside your own mailbox. After such an addition, besides your own mailbox, you will always see the resource mailbox in Webmail when you log in to Webmail with your own ID.

You can add a resource mailbox to your Webmail view as follows:

1. Click the right mouse button on top of your mailbox (name) displayed in the bar in the left corner.

2. Select Add shared folder....

Resource mailbox 4

 

 

3. Type the name/address of the resource mailbox in the search field.

Resource mailbox 5

 

 

4. Select the correct address and click Add.

Resource mailbox 6

 

 

5. After the addition has succeeded, the mailbox becomes visible in the email view, in the bar on the left corner, under your own mailbox.

Resource mailbox 7

 

Please note! If you want to make the resource mailbox or another user’s Inbox visible in your own Webmail, you must have the rights to read the mailbox in question.

Related instructions

Webmail at Aalto University

Webmail is Aalto University’s email system that works in the browser. You can use Aalto University’s email and calendar in a variety of ways through Webmail.

Sharing the calendar (Webmail)

You can share your own calendar with Outlook users of your choice. You can also specify a certain time period and decide how many of your calendar’s details the other users can see. You can share your calendar and stop sharing your calendar by following these instructions.

Setting an automatic out-of-office message in Webmail

You can connect an automatic out-of-office message to Webmail when you go on holiday, for instance. You can set an automatic out-of-office message to both your personal email and to the resource mailbox.

Opening a shared calendar (Webmail)

When you have been provided with rights to another person’s Aalto calendar, you have three (3) options for opening the calendar in question via Webmail.

Exchange mailing lists - adding and removing recipients (Outlook and Webmail)

A mailing list is a special tool designed for the distribution of email messages, which makes it possible to send email messages, at one time, to the personal emailbox of every member on the list.

Changing the sender’s address (Outlook and Webmail)

If you have been granted access rights to a resource mailbox or the sending rights to another user’s mailbox, you can send messages in the name of these addresses.

Booking meeting rooms at Aalto (Outlook and Webmail)

Meeting rooms at Aalto University can be booked via Outlook and Webmail (https://mail.aalto.fi). To ensure that bookings function as efficiently as possible, bookings should always be made via Outlook or Webmail, if the room is visible and can be booked through them.

Opening a resource mailbox in Webmail

You can open a resource mailbox in Aalto University’s Webmail in two different ways. Also, you can add a resource mailbox alongside your own mailbox.

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