Printing at Aalto University
You can print documents at Aalto University with a personal printing card. Print your jobs on both sides of the paper whenever you can, and use electronic materials to avoid unnecessary printing.
Printing quotas Students: 200 pages per quarter of a year (black-and-white pages, size A4 or A3) Staff members: 500 pages per quarter of a year (black-and-white or colour pages, size A4 or A3) Others (such as visitors): printing and copying rights are handled on an individual basis.
Registration of a printing card
A printing card can be registered by means of PrintingPoint devices or Secureprint devices used by staff members.
If your password contains a special character (such as a comma ‘,’), registration will fail. In such a case, you can register the printing card after you have changed your password at: https://salasana.aalto.fi/ or by visiting an IT Service Desk.
- Go to the nearest PrintingPoint device or a Secureprint device used by staff (see the list of printer locations below).
- Show the reader in the printer the card you wish to register as a printing card (such as an HSL travel card, Frank (former Lyyra) student card, or a separate Unigrafia printing card that can be purchased at Unigrafia’s offices).
- Log in to the device with your Aalto ID.
- The card in question now functions as your printing card.
Note! If you loose your printing card, register another one and the lost card will be useless.
All Aalto University printing devices that have a card reader can be found in the network, under the name SecureprintPS (or secureprintpcl or secureprint). Standard printouts are always black-and-white.
Unprinted jobs will disappear from the queue after 8 hours. A PrintingPoint device is a printer, so stapling or any other post-processing is not possible.
- From the printing menu, select SecureprintPS print queue.
- After you have printed your print job to the SecureprintPS print queue, you can pick up your printout from any PrintingPoint device.
- Show your printing card to the printer, and you will see your own print jobs as a list.
- Select the jobs to be printed from the list and change the settings, if necessary, before selecting Print.
- The device will print your job.
- Log out of the printer.
Printing without a printing card
If you do not have your printing card with you, you can enter your Aalto University username and password on the printer’s touch display and log in. If you register another card as a printing card, the original printing card will not work anymore. The device only accepts one active card as a printing card.
Students and staff members at Aalto University who have a valid Aalto email ID can also use mobile printing tools.
1. Log in to Aalto University’s email and select New Email.
2. Attach the document(s) you want to print as an attachment to the email message (acceptable file formats: .pdf, .doc, .docx, .xls, .xlsx, .jpg, .txt, .ppt, or .pptx), or directly to the email’s message field (in such case, select the HTML or Rich text format). The maximum size of documents that can be printed is 50 MB. If there are several attachments, they are processed as separate print jobs.
3. You do not have to write anything in the message field, because any email message is also processed as a separate print job.
4. Send the email message and attachments to [email protected], the heading of the message is optional.
5. You can see the print jobs sent from your mobile device in your ordinary secure print queue. Identify yourself with your printing card (HSL, Frank/Lyyra, Unigrafia’s printing card) for the card identification device and release the job(s) of your choice.
The printer asks you to add paper, but there is already paper in the device
If the printer asks you to add paper but there is already paper in the device, make sure you have selected the correct paper size.
You can print the document by changing the paper size on the printer’s display:
1. If the orange warning light is flashing (2). Press Monitor Key (1).
2. Select the correct paper size on the display (3) and press OK (4).
Classroom computers maintained by Aalto IT have a printer pre-installed, but at the various departments users must install a printer on a workstation.
The printer queue and its drivers are automatically installed on OS X 10.7 and newer Mac computers in maintenance by the IT Services, so you do not have to worry about the deployment of the printer queue.
Printing from your own Linux computer to Aalto University’s printing server can only be done from trusted networks (wired networks and Eduroam, for instance).
A print queue called secureprintps has been added to Aalto University’s Ubuntu workstations and general servers (version 14.04 and later), which is the default printer on most computers. When you want to print something, select secureprintps from the printer menu.
Black and white prints can be printed with PrintingPoint devices. Devices, which have MagnaCard reader, can be used for printing colour prints.