Onboarding Guide for New Employees
We are very happy to have you onboard!
This page is compiled to help you with your onboarding and orientation to Aalto and to your new tasks. You can further discuss these with your unit HR and your own supervisor/manager.
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Further Onboarding info for new Professors, Researchers and Managers
Onboarding for eveyone: Here are initial topics
- Personal information and employment contract: When the employment contract is signed and your personal information has been entered into our systems, you will get an Aalto account for using Aalto IT services. Deliver your tax card to Aalto payroll or to your local HR. Provide also your bank account details in Workday HR system or to your local HR asap.
- Username and e-mail: You can get your username from the https://password.aalto.fi service where signing in takes place using your personal internet bank codes or by visiting Aalto IT Servicedesk with your ID.
- Internal Communications & Aalto.fi: aalto.fi is a university website that compiles key information, practices, instructions, and sources of inspiration for your work. Just login at right corner and use the magnifying glass to search for different topics. You will receive Aalto Newsletter to your email every second week.
- Keys and key card: You will get a key card which is used for entering buildings and work spaces. Your unit will order the key card and key for you and you will be informed when and how to get them.
- Work station: Get to know your work station and your tools. These will be waiting for you on your first day at work.
Every student and employee at Aalto University is provided with an Aalto University user ID. With the user ID, you can log in to Aalto’s information systems and use the internal services of the university.
During the first weeks it is a good idea to go through these
- Review your tasks and the goals of your job.
- Get to know your working community and its working methods.
- Go through the guidelines linked with your work, including working hours, monitoring of working time, and payment of salaries.
- Go through IT and data security matters, as well as the basic guidelines linked on the use of the required tools.
Three to five months after the start of your job, talk again to your supervisor -about your tasks, goals, and how you have succeeded in your work. You should also evaluate the success of the orientation process.
Here some more practical links. You can just search for any needed information from www.aalto.fi/en main page with magnifying glass search tool.
Are you thinking of moving to Finland to work at Aalto University - or are you already an international member of the Aalto community? The information below might provide interesting insight in the practicalities of living in Finland and working at Aalto.
Wellbeing, benefits and services
- Inexpensive lunch restaurants on the main campus
- GP-level occupational health services
- Versatile exercise services (Unisport)
- Flexible working hours and a possibility for telecommuting
- Good possibilities to develop your own skills and knowledge
- Aalto University Learning Centre - access to databases, order material directly to your desk
Aalto University offers its employees a possibility for commuter ticket benefit 10 eur/month from the 1st of January 2019. The benefit may be used e.g. to buy time or value for your HSL-card and it is paid for 11 calendar months. You can start receiving the benefit after approving the transfer of your personal data in the Aalto ESS-service system and logged in to the Eazybreak-system.
Information on the lunch-time restaurants and cafés on the Aalto University campuses. Please, check each restaurant’s and café’s own website for information on varying opening hours.
An objective discussion is a practical tool for the building of success. Here you'll find instructions for objetive discussions and the objective discussion form as well as the electronic form for work plan and instructions for filling it.
Having social networks helps you feel at home! Aalto University organises many events and other possibilities for international staff and their families to meet and mingle and thus hopefully settle in smoothly. Some examples are Aalto Club and Experiencing Finland event. In addition, we have collected tips and links for you to find the most suitable information.
Aalto University is actively networking nationally and internationally and the department professors have excellent individual contacts worldwide. This provides the doctoral candidates various possibilities to get contacts and peer support. The university has several international thematic doctoral programmes running under the six Aalto doctoral programmes.
Deepen your knowledge on Aalto.
Aalto People is a business card that the people at Aalto can use to describe themselves online. For researchers and employees, Aalto People collects information related to them from several Aalto source systems, letting them publish it for viewing by others if they so wish.
The Aalto Code of Conduct summarises the principles of fair play and integrity that govern our activities and sets out guidelines for the kind of behaviour that we expect of each other. It is based on Aalto’s values and establishes a common operational culture.
Understood through all its dimensions - ecological, social, economic and cultural - we are committed to carrying out our activities in a sustainable manner. For example, we work actively to develop the energy efficiency of our property portfolio and to reduce energy consumption in our campuses.
We at Aalto are passionate about
Aalto University promotes creativity in all disciplines and communities. One of our strategic targets is to renew society through art, creativity and design. We are a forerunner in combining art and creative practices with research and education.
The principle of openness is the key principle of science and research. At Aalto University, the most visible forms of open science are open access publications, open research data and metadata, and combining openess and commercialization.