Services

Incoming International Staff

Internationality is part of the day-to-day life in Aalto University and we regularly recruit staff from outside of Finland.
On this page read more on inviting incoming international staff. The receiving department or unit HR will take care of preparing a Hosting Agreement for the incoming person.
Three people walking at campus

Arriving process

There are many obligatory tasks when moving to Finland. Responsibilities of these tasks vary between the department HR and the incoming employee. Department HR provides guidance with the process to employee, if needed.

"Process for Incoming Aalto Staff"- (see attachment below) demonstrates arrival process step- by-step and eases both the department HR and the new incoming employee in going through the arrival process. 

Hosting agreement

Aalto University Hosting Agreement is sent to incoming non-EU staff/faculty members before their arrival by the receiving HR unit. The agreement defines the receiving unit, the inviter and the job description, salary and the working period of the invited person, hence it can be attached to permit/visa applications in place of employment contract.

The Hosting Agreement helps the incoming person to apply the necessary immigration permits (such as visa or residence permit) in the country of residence before the actual work contract has been signed.

Those coming to do research in Aalto with a grant can be invited with the same Hosting Agreement.

Immigration formalities

Immigration formalities and registration in Finland varies depending on where the person is immigrating from, and what is the nationality; the Nordic countries, EE/EEA countries or Non-EU countries. Check the necessary registration formalities in the checklists, found at Preparing for arrival- pages (aalto.fi).

Department HR can provide guidance with the immigration formalities, if needed.

NOTE! Person with nationality other than EU/ETA countries/ Nordic countries, is not allowed to start working at Aalto University before obtaining a valid residence permit!
 

    Other support material

    • More information on practices and formalities for arriving in Finland can be found in here:Preparing for arrival (aalto.fi); social security, the Finnish Social Insurance Institution Kela, pension and taxation in here Moving to Finland (aalto.fi) and information on arriving with your family in here: For Families and Spouses (aalto.fi).

    • Welcome presentation to Aalto and Finland (aalto.fi)

    • Welcome Folder includes practical information, which helps the staff to settle in Aalto, Helsinki Metropolitan Area and Finland (e.g. maps and guides). It also includes checklists for formalities related to arriving, material about social security, maps and guide for using public transport. You can give the folder to the arriving person upon commencing work or you can send the folder in advance. The units must preorder the folders via email: [email protected]

    Onboarding

    Onboarding guide for new employee (aalto.fi) provides help for the new Aalto employees to adapt quickly to Aalto University.  However supervisor and team members plays essential role in supporting the newcomer to gain the sense of belonging to the team and to Aalto.

    Feeling at Home- support

    Experiencing Finland event (twice a year), casual and relaxed Aalto Club excursions and trips 4-5 times a year are examples of events Aalto University wants to provide to our international community in order to make them feel more at home in Finland and at Aalto. More info can be found at Socialising and recreation -pages (aalto.fi).

    All comments and feedback are welcome!

    This service is provided by:

    HR Services

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