Incoming International Staff

Internationality is part of the day-to-day life in Aalto University and we regularly recruit staff from outside of Finland.
On this page read more on inviting incoming international staff. The receiving department or unit HR will take care of preparing a Hosting Agreement for the incoming person.

Incoming international staff

Aalto University Hosting Agreement is sent to incoming non-EU staff/faculty members before their arrival by the receiving HR unit. The agreement defines the receiving unit, the inviter and the job description, salary and the working period of the invited person, hence it can be attached to permit/visa applications in place of employment contract.

The Hosting Agreement helps the incoming person to apply the necessary immigration permits (such as visa or residence permit) in the country of residence before the actual work contract has been signed.

Those coming to do research in Aalto with a grant can be invited with the same Hosting Agreement.

Immigration formalities and registration in Finland varies between persons immigrating from the Nordic countries, EE/EEA countries and Non-EU countries. Check the necessary registration formalities in the checklists. 

From the page International Staff – Information Package, you can find more information on practices and formalities for arriving in Finland (Arrival check list), social security, the Finnish Social Insurance Institution Kela, pension and taxation (Living in Finland). From the same page you will find a separate section for information on arriving with your family (Moving to Finland – For Families and Spouses). 

Other support material

  • The process description for incoming international staff is available for service staff working with international staff matters. The process presents the matters to deal with and the responsible actors in the order in which the arrival process goes.
  • Welcome Folder includes practical information, which helps the staff to settle in Aalto, Helsinki Metropolitan Area and Finland (e.g. maps and guides). It also includes checklists for formalities related to arriving, material about social security, maps and guide for using public transport. You can give the folder to the arriving person upon commencing work or you can send the folder in advance. The units must preorder the folders via email: [email protected]
  • Finland for families is now available for the newcomers arriving with a family. The brochure tells basics of Finnish health care, taxation, day care, education and leisure time.
  • Housing info provides useful info on accommodation arrangements.
  • How to open a bank account, general instructions.

Any comments and suggestions regarding this page are welcome at [email protected] (050 312 0912) or [email protected]  (040 353 8294).

This service is provided by:

HR Services

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