Personal details, bank account and tax card

Personal information and bank details are inserted to Workday. Tax card is submitted to payroll team either via email or inner mal. Your local HR unit representatives can assist.
Keltainen Aalto-kynä

Personal information

In the beginning of your employment HR collects your personal information and contact details and inserts them to HR-system Workday. Once your Aalto user ID has been generated and you have activated it, you can view and edit your own personal information in your Workday profile. Please make sure your personal details are always up-to-date. 

Mandatory personal and contact info: 

  1. Legal name (as in your passport - excluding foreign letters)
  2. Street address (remember to update once you settle to Finland!)

  3. Personal mobile phone number 

  4. Personal email (other than 

Other personal details:

  1. Preferred name, call name (your work email at Aalto is based on preferred name) 
  2. In Case of Emergency (ICE) contact information

Request to update your contact info appears in your Workday Inbox as part of Onboarding. Complete and submit every task, so that your inbox is empty. You can not later start new processes to update your contact details, if Onboarding is not finished.

Finnish personal identity code and Gender:

In Workday there are three options for gender: male, female and not declared. The Finnish personal identity code contains the information of gender, and as the Finnish law does not recognize other-gendered, a male or female gender will be included in the code as you apply for residence permit, register your right of residence or apply for a tax card. In the university's systems your gender is shown according to the option chosen in Workday.

Bank details for salary

You can add

  • Finnish bank accounts directly.
  • SEPA-country accounts after HR has changed the default country for you.
  • other than SEPA-country bank account are submitted directly to pay roll (via HR). Submit the bank account task empty anyway.


  1. You can only add or change your bank account details in secure Aalto network connection*, starting at 10.00 am on you first day.
  2. New employees have a task with instructions in their inbox to add bank details. To change bank account during employment, navigate to Pay-section of your profile. Remember to remove the old account after adding new!
  3. In addition to protected network connection, you must ID yourself with Microsoft Authenticator -application: Workday will ask you to move to a privileged session.
  4. Bank accout must be inserted to the approriate field in order for it to transfer to payroll. Comments section does not transfer any data.

* If there is now add or edit option available, your computer is not in secure Aalto Network.

Please note:

Your bank account number is not visible to you, even after you have inserted it. You can press edit to see the 4 last digits of your account. If they are correct and process status is successfully completed, your bank account info has transferred to pay roll.

Secure connection and authenticating user's identity

Tax card

The tax card must be submitted to payroll unit either electronically or on paper. If no tax card is delivered to the payroll prior to the payday, a tax of 60% will be withheld. More information on tax card. 

Employees can increase their tax rate by informing the department’s payroll unit in writing or by e-mail (HR can forward emails). Decreasing tax rate or altering the salary limits stated on the tax card, cannot, however, be changed without requesting a new tax card from the Finnish Tax Administration.

More instructions

Further info

Three students with bicycles in front of Väre building, Aalto University

Onboarding guide for new employee

Orientation and onboarding info with links to relevant information for new Aalto employees.

This service is provided by:

HR Services

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