Services

Onboarding guide for new employee

To help new Aalto employees adapt quickly to Aalto and learn its ropes, below are provided guidance and links to specific areas of useful information. Please take a closer look!
Three students with bicycles in front of Väre building, Aalto University

We are very happy to have you onboard!

This page is compiled to help you with your onboarding and orientation to Aalto and to your new tasks. You can further discuss these with your unit HR and your own supervisor/manager.

Internal instructions related to coronavirus

Onboarding for eveyone: Here are initial topics

  • Personal information and employment contract: When the employment contract is signed and your personal information has been entered into our systems, you will get an Aalto account for using Aalto IT services. Deliver your tax card to Aalto payroll or to your local HR. Provide also your bank account details in Workday HR system asap.
  • Username and e-mail: You can get your username from the https://password.aalto.fi service where signing in takes place using your personal internet bank codes or by visiting Aalto IT Servicedesk with your ID.
  • Internal Communications & Aalto.fi: aalto.fi is the university website that compiles key information, topical issues, instructions, and sources of inspiration for your work. It is also the most important internal communication channel. Use search to find useful information and remember to log-in to find also internal news, events and services. Aalto Community Hub is a starting point for all staff – by following the page regularly you will keep up to date on what’s happening and get support for your work. You will also receive the Personnel Newsletter to your email every second week. 
  • Keys and key card: You will get an ID card and key card/ tag which is used for entering buildings and work spaces. Collect an access token from lobby services and active it yourself in idcard.aalto.fi. Please also check the below link. Make sure you keep your Aalto ID card and access token with you when you move around campus buildings and spaces!
  • Work station: Get to know your work station and your tools. These will be waiting for you on your first day at work.
  • Printing and copying: Collect your copy card from your building reception.

Onboarding checklist for new employee

Onboarding and orientation checklist for new employee

People at Aalto Party

Activating an Aalto user ID

Every student and employee at Aalto University is provided with an Aalto University user ID. With the user ID, you can log in to Aalto’s information systems and use the internal services of the university.

Two people working with computers

Access rights, access tokens and key control on Otaniemi campus

On this page you will find instructions to access control, access to buildings and key control on Otaniemi campus.

Kampus

Campus maps, addresses and opening hours in Otaniemi

Here you will also find restaurants, the Aalto Space mobile app, access control - all practical information on one page! You can also visit the campus virtually.

Aalto-yliopisto / Unto Rautio
Virtual Campus Experience of Aalto University

During the first weeks it is a good idea to go through these

  1. Review your tasks and the goals of your job.
  2. Get to know your working community and its working methods.
  3. Go through the guidelines linked with your work, including working hours, monitoring of working time, and payment of salaries.
  4. Get to know Aalto service entities available to you and contacts to them such as Finance services, Travel services, Human Resources (HR) services, Procurement services and others.
  5. Get to know team work tool Microsoft Teams and virtual meeting tool Zoom
  6. Go through IT and data security matters, as well as the basic guidelines linked on the use of the required tools.
  7. If you have been named an onboarding buddy, meet with the buddy.
  8. Meet with other employees of Aalto, have coffee and lunch. Build your network!
  9. Learn the unique abbreviations of Aalto

During your onboarding period, your first months in your job, talk again to your supervisor -about your tasks, goals, and how you have succeeded in your work. You should also evaluate the success of the orientation process.

Information security at Aalto University

Remember your information security!

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Service entities

The services provide support for research, teaching, and art and creative practices and to faculty and students.

Can of pens

Online meeting tools - Teams and Zoom

Teams and Zoom are tools for video conferencing, online meetings, chat, and mobile collaboration. Panopto is a software and media service that is designed to capture, edit, stream, and share video presentations and recorded lectures. You can not use Panopto for online meetings.

Teams-kuvituskuva

Practical matters

Here some more practical links. You can just search for any needed information from www.aalto.fi/en main page with magnifying glass search tool.

For international staff

Are you thinking of moving to Finland to work at Aalto University - or are you already an international member of the Aalto community? The information below might provide interesting insight in the practicalities of living in Finland and working at Aalto.

Campus life

booking.aalto.fi (external link)

Here you can book spaces and objects for teaching, research and support activities.

Booking.aalto.fi

Establishing a remote connection (VPN) to an Aalto network

A remote connection, or a VPN connection, enables users to use the services of Aalto University outside of the university's network.

Aerial photo of Väre in Otaniemi

IT Help

You can find up-to-date news, contact information, chat and instructions of frequently used IT services at IT-help hub: accounts, passwords, email, MFA, vpn, printing, teams, zoom, VDI and guidelines how to procure workstations and phones.

aalto it help en

Language and multicultural training in Workday Learning (external link)

You will find Language and multicultural training in Workday Learning -application

Workday Learning sovellus logo1

Wellbeing, benefits and services

  • Inexpensive lunch restaurants on the main campus
  • GP-level occupational health services
  • Versatile exercise services (Unisport)
  • Flexible working hours and hybrid way of working
  • Good possibilities to develop your own skills and knowledge
  • Aalto University Learning Centre - access to databases, order material directly to your desk

Staff training

Staff training is one way to develop expertise, together with on-the-job learning and peer learning. You will find upcoming training events in Workday Learning application.

Aalto

UniSport - sports services

UniSport's exercise centres are located in Kluuvi, Porthania, Kumpula, Meilahti, Otaniemi, Töölö and Viikki. They offer a wide variety of sports from Bodycombat to pilates, from floorball to flow yoga. All students and personnel as well as long-term visitors of Aalto are entitled to use sports services offered by UniSport.

Kuvassa ryhmä juttelevia asiakkaita UniSportin liikuntatiloissa. / kuvaaja Marjaana Malkamäki

Finland Works open online course introduces Finnish working life and career building

Aalto University launches a new open online course on Finnish working life.

A picture of a video shoot, where a smiling woman is sitting in front of a video camera and a director is watching the scene.

Massage

The personnel may use the massage services in reasonable prices and on campus

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Campus restaurants and cafés

Information on Aalto University campus restaurants and cafés. Please check each restaurant’s and café’s own website for information on exceptional opening hours.

Three students sitting next to a wooden table, and studying. Two of them have laptops in front of them. Photo: Unto Rautio

Developing Equality, Diversity and Inclusion at Aalto University

We are committed to further developing our community into an equal, diverse and inclusive place to study, work and collaborate in. Our operating model stresses community engagement, accountability and proactive development.

Aalto  logo

Accessible Aalto

Aalto University strives towards being an accessible, safe and healthy university where research, teaching and services are accessible for all.

A happy student slides downhill a snowbank

My Dialogues

Aalto's guide to one-on-one meetings for academic and service personnel with their supervisors.

Two people having objective discussion

Aalto People - Presenting the staff

Aalto People is a business card that the people at Aalto can use to describe themselves online. For researchers and employees, Aalto People collects information related to them from several Aalto source systems, letting them publish it for viewing by others if they so wish.

Aalto People

Social life and recreation

Having social networks helps you feel at home! Aalto University organises many events and other possibilities for international staff and their families to meet and mingle and thus hopefully settle in smoothly. Some examples are Aalto Club and Experiencing Finland event. In addition, we have collected tips and links for you to find the most suitable information.

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Events

Events, seminars, exhibitions, parties and meetings: Our lively campus connects people in all sorts of activities. Many events are also online. Which would you attend?

Neljä ihmistä Alvarin aukiolla.

Aalto University Stories

Otaniemi stories present people in Otaniemi.

Three students sitting next to a wooden table, and studying. Two of them have laptops in front of them. Photo: Unto Rautio

Networking for doctoral students

Aalto University is actively networking nationally and internationally and the department professors have excellent individual contacts worldwide. This provides the doctoral students various possibilities to get contacts and peer support. The university has several international thematic doctoral programmes running under the six Aalto doctoral programmes.

Aalto ELEC Project Gala 8.12.2016

Aallonhuiput (external link)

Aallonhuiput doctoral student association

Allonhuiput logo

Aalto University

Deepen your knowledge on Aalto.

Organisation

Aalto University is a foundation-based university and has six schools.

Aalto University's Learning Centre / Photo by Tuomas Uusheimo

Schools, departments and units

Scientific research, artistic activities and teaching are carried out at Aalto's six schools and their departments and units.

Aerial photo of Väre and A Bloc buildings / Photo by Aalto University, Mikko Raskinen

A living strategy for a world in motion

In our living strategy approach, our purpose, values, and way of working define our long-term direction while our choices are proactively and continuously re-evaluated.

An aerial view of the Aalto University campus at sunset/ Photo by Mika Huisman

Our purpose, values and way of working

Our purpose, values, and way of working define our long-term direction

A bridge by the sea, image shot from the air in the evening. Photo by Aalto University / Aleksi Poutanen

Code of Conduct - Values into practice

The Aalto University Code of Conduct is one way of putting our values and way of working — the foundation of our community culture — into practice

Kaksi henkilöä kampuksella.

Elements of University Level Steering -video (external link)

Ilkka Niemelä (President), Kristiina Mäkelä (Provost) and Marianna Bom (Chief Financial Officer) give an overview of the key elements of how Aalto University is steered.

Elements of university steering presented in a graphics, content is explained in the page content

We at Aalto are passionate about

Sustainability

At Aalto, we create solutions that enable well-being within the planetary boundaries. With us, you get the opportunity to learn, research and do meaningful things in a unique environment: we combine the expertise in science, art, technology and economy to develop creative solutions to the world’s major challenges, such as the climate crisis. We are a community of thousands of students, researchers and experts with passion and expertise for both system-level solutions and the rapidly implemented new innovations.

Students

Aalto Networking Platform

The Aalto Networking Platform brings together research expertise across departments, supporting collaboration both inside and outside of Aalto.

Networking at Aalto

Renewing society by art, creativity and design

Aalto University promotes creativity in all disciplines and communities. One of our strategic targets is to renew society through art, creativity and design. We are a forerunner in combining art and creative practices with research and education.

Unexepected encounters exhibition: Matilda Tuure's colourful glass work presenting Bacterial Cellulose Samples

Open science and research

The principle of openness is the key principle of science and research. At Aalto University, the most visible forms of open science are open access publications, open research data and metadata, and combining openness and commercialisation.

Close-up of two students making notes on a research article while reading it.

Further onboarding links depending on your role

People discussing

Researcher onboarding

This page contains relevant topics for new researchers' onboarding to Aalto as new workplace. Onboarding and orientation are important when starting new work.

Services
Professors celebrating

Working as a professor at Aalto

Topics concerning professors' work and onboarding such as: Tenure track, competence development, research, leadership, university, teaching and learning, financial matters, IT

Services
Human Resource (HR) services contact details

More information

HR Services

Human Resource Services support your work and managerial duties at Aalto. We are available to help at every stage of the employment relationship. On this page you can find links to employment related information and contact information of the HR Services.

People in Dipoli stairs

Onboarding to Aalto

All onboarding, orientation and induction related pages on guidelines, practices and support at Aalto.

People in front of Väre building
This service is provided by:

HR Services

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