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Add or edit bank account information for salary payments

Bank details must be inserted to the appropriate fields reserved for the details in order for them to transfer automatically to payroll system. New employees receive a request to add bank account details to their inbox as a part of Onboarding on their first day. To add or edit your bank details within the system you need to connect via secure connection and identify yourself with Microsoft Authenticator app. If your bank account is located in a foreign bank, please see instructions below.

Why the secure connection and user identifying are necessary?

Aalto university has a responsibility to keep your sensitive information secure and confidential. Especially details connected to salary payments are often targeted in phishing and other attemps to collect sensitive data. Aalto has taken these security measures to prevent and block such activities.

We recommend that you start by downloading the Microsoft Authenticator application and set it up with Aalto Multifactor Authentication instructions.

Default country for bank is Finland

  1. Finnish bank account details can be added directly
  2. If your bank account is located in a bank that is in a SEPA (Single Euro Payments Area) country, please ask HR to first change the default country (eg. Germany, France, Sweden etc.)
  3. If your bank is located outside SEPA-area, submit the request in your inbox empty. Ask HR to provide a form for bank account details, that can be sent directly to payroll.

Payroll does not accept directly sent bank details for other than non-SEPA-country accounts.

Change bank account details

If you bank's default country has been changed to something other than Finland by HR, you can now change it back to Finland yourself.

  1. Make sure your secure connection to Aalto network is succesful. (If you are not automatically signed in after naviganting to Workday, the connection is not succesful. Sign out, check VPN connection and sign back in).
  2. Go to your worker profile's section Payment.
  3. Start the Privileged session and identify yourself.
  4. Edit the current bank account or add a new one.
  5. Bank account number and other details must be inserted to the appropriate fields in order for it to transfer to payroll system. Comments section does not transfer any data.
  6. If you added a new account number, remember to remove the old!
  7. Subit to save

Please note: Your bank account number is not visible to you, even after you have inserted it. You can press edit to see the 4 last digits of your account. If they are correct and process status is successfully completed, your bank account info has transferred to pay roll.

vaihda pankkitili WD
If Edit or Add buttons are not visible, secure connection is not succesful.

Onboarding guide for new employee

Orientation and onboarding info with links to relevant information for new Aalto employees.

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Human Resource (HR) services contact details

Contact details to Human Resources (HR) services for Joint University services as well as for HR units at Schools and Departments.

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Personal details, bank account and tax card

Personal information and bank details are inserted to Workday. Tax card is submitted to payroll team either via email or inner mail. Your local HR unit representatives can assist.

Keltainen Aalto-kynä

Workday basic guide

Workday is a Personnel software as well as Human Resources database. Workday is also the self-service system for all employees and visitors for requesting eg. absences and updating contact details. To sign in you need an active Aalto account. Workday is available in English and Finnish. You can find Workday from the Tools menu, or navigate directly to workday.aalto.fi.

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