Add or edit bank account information for salary payments
Why the secure connection and user identifying are necessary?
Aalto university has a responsibility to keep your sensitive information secure and confidential. Especially details connected to salary payments are often targeted in phishing and other attemps to collect sensitive data. Aalto has taken these security measures to prevent and block such activities.
We recommend that you start by downloading the Microsoft Authenticator application and set it up with Aalto Multifactor Authentication instructions.
If you are using a personal device outside campus, you must connect with the Virtual Deskop and identify yourself with the Microsoft Authenticator to access bank account details. See instructions below in the vdi.aalto.fi-part.
Employees must use protected network connection and confirm their identity with Microsoft Authenticator app to add or update bank account details in Workday.
People at Aalto, i.e. those with an Aalto user ID, can connect their devices to Aalto University’s network outside of the network, by means of the AnyConnect VPN service. This helps them, for example, use the network’s internal services and read files stored on Aalto’s network disk
The guide how you can access an Aalto virtual workstation from your own device from anywhere with VMware Horizon.
Default country for bank is Finland
- Finnish bank account details can be added directly
- If your bank account is located in a bank that is in a SEPA (Single Euro Payments Area) country, please ask HR to first change the default country(eg. Germany, France, Sweden etc.)
- If your bank is located outside SEPA-area, submit the request in your inbox empty. Ask HR to provide a form for bank account details, that can be sent directly to payroll.
Payroll does not accept directly sent bank details for other than non-SEPA-country accounts.
New employee
Please do not add your bank account before 10am on your first day! Unfortunately accounts added before that do not transfer to payroll correctly.
- Make sure your secure connection to Aalto network is succesful.
- As a part of your Onboarding tasks you are asked to update your bank account details (see inbox). Scroll down and click the Payment Elections button.
- If Add -button (as shown below) is not visible on the Payment Elections page, your connection is not secure. Try also signing in and out after making the connection (IP-address needs to refresh).
- Start thePrivileged session and identify yourself with the Authenticator app.
- Add a new bank account for salary payments (checking). Please remove all space bars.
- Bank account number and other details must be inserted to the appropriate fields in order for it to transfer to payroll system. Comment section does not transfer any data to payroll and is not secure!
- Submit to save.
Please note: Your bank account number is not visible to you, even after you have inserted it. You can press edit to see the 4 last digits of your account. If they are correct and process status is successfully completed, your bank account info has transferred to payroll.
Change bank account details
- Make sure your secure connection to Aalto network is succesfull.
- Go to your worker profile's section Pay.
- Start the Privileged session and identify yourself with the authenticator app.
- Add a new account (don't edit existing!).
- Choose bank country accordingly (only possible when adding a new account, not when editing old!)
- Bank account number and other details must be inserted to the appropriate fields in order for it to transfer to payroll system. Comment section does not transfer any data to payroll and is not secure!
- Please remove all space bars.
- There should now be two account numbers.
- Remember to change the Salary payments account in the Payment Elections. The salary payments are directed to the account chosen here.
- You can now remove the old account (Note! The account chosen for salary payments can never be removed; you can only remove the "passive" account).
Please note: Your bank account number is not visible to you, even after you have inserted it. You can press edit to see the 4 last digits of your account. If they are correct and process status is successfully completed, your bank account info has transferred to pay roll.
Onboarding guide for new employee
Orientation and onboarding info with links to relevant information for new Aalto employees.
Human Resource (HR) services contact details
Contact details to Human Resources (HR) services for Joint University services as well as for HR units at Schools and Departments.
Personal details, bank account and tax card
Personal information and bank details are inserted into Workday. Tax cards are submitted to the payroll team via email. Your local HR unit representatives can assist.
Workday basic guide
Workday is a Personnel Management software as well as Human Resources database. Workday is also the self-service system for all employees and visitors for requesting eg. absences and updating contact details. To sign in you need an active Aalto account. Workday is available in English and Finnish. You can find Workday from the Tools menu, or navigate directly to workday.aalto.fi.
