Add or edit bank account information for salary payments
Can I enter my bank account information into Workday?
The process for providing your bank account information will depend on the country where your bank is located:
You can enter your bank account into the Workday system.
You can enter your bank account into the Workday system.
If this is your first time submitting your bank account, first send in a service request to [email protected] to update your bank's default country information in Workday. SCI employees send their service request to [email protected].
The default country for new employees is always Finland – if your bank is in a different country, the country information has to be updated before you can add your bank details.
SEPA = Single Euro Payments Area, which includes EU and EEA countries, but also e.g. the United Kingdom and Switzerland.
The bank account cannot be entered into the Workday system. In this case, bank details are reported by filling in a separate form. Please send a service request to [email protected] to receive the form. SCI employees send their request to [email protected]. Once you have completed the form with required bank details, you can send it directly to [email protected]
This category includes countries such as Australia, USA, Canada, Japan, China.
You can Submit the bank account task that was delivered to your My Tasks folder in Workday without taking any action in the system.
Before you log in to Workday
The employer has an obligation to protect your personal information. Additionally, we want to ensure that the information is entered by the employee themselves – especially information related to salary payments is often targeted by phishing and other misuse attempts. To provide your bank account number in Workday, you must use Aalto's secure network and verify your identity.
Make sure you are using a secure connection
Secure connection means that Aalto's information security solutions protect you from cyber-attacks and data hijacking online. There are several ways to establish a secure connection:
- On an Aalto computer that you use on the Aalto campus in Aalto's encrypted network (not Aalto open).
- On an Aalto computer that you use on your home network and with an Aalto VPN connection.
- On your own computer that you use on the Aalto campus in Aalto's encrypted network (requires login, not Aalto open).
- On your own computer that you use on your home network using Aalto's virtual desktop (VDI).
Please note that other secure connections (e.g. a VPN provided by your telecom operator) are not sufficient, and you must use one of Aalto's approved security solutions.
Remote connection to Aalto's network - VPN
People at Aalto, i.e. those with an Aalto user ID, can connect their devices to Aalto University’s network outside of the network, by means of the AnyConnect VPN service. This helps them, for example, use the network’s internal services and read files stored on Aalto’s network disk
vdi.aalto.fi - How to use Aalto Virtual Desktop Infrastructure
Access an Aalto virtual workstation from your own device from anywhere.
Enable multifactor authentication
With multifactor authentication (MFA), the user's identity is verified using two or more authentication methods. This means you will be asked for additional confirmation in addition to the standard login (username and password) method.
Aalto recommends using the Microsoft Authenticator application for multifactor authentication.
At the bottom of the linked page, you will find a link where you can test the MFA authentication. You will receive a confirmation on the test page if MFA authentication has been successful. Please also check other tips on how to use the MFA autenticator and alternative authentication methods.
Add your first bank account into Workday
Please don't add your account number to Workday until after 10:00 AM (EET) on your first day at work. Unfortunately, information added earlier than this will not be transferred to payroll. You can find instructions with images (a PDF-file) at the bottom of this page.
- Log in to Workday. As a new employee, you will receive a task to add your bank account information. The task appears on your Workday home page andinyour My Tasks folder (the icon in the upper-right corner of the page). After opening the task, you will find a link to the Payment Elections section, where you can add your bank account.
- If the task doesn't appear in your My Tasks folder, go to your profile page by clicking the icon in the upper-right corner. On the front page of your profile, select the section Pay, which takes you tothe Payment Elections tab.
- If you don't see the Add button underPayment Elections, a secure connection to the Aalto network has not been established. Try logging out and logging back in to Workday after establishing a secure connection.
- Enter a privileged session and verify your identity (multi-factor authentication).
- Click Add and enter your bank account details in the required fields:
- Select the bank account type: Checking or Savings (this has no effect on salary payments).
- Enter the Bank Name. This makes it easier for you to identify your bank account.
- Enter the IBAN account number. There should be no spaces between characters (letters and numbers), e.g. FI09009809989998.
- Do not enter information related to your bank account in the comment field as the field is not secured.
- Save the data – done!
- Please return to your My Tasks folder and Submit the bank account task. This will make the task to disappear from your task list.
You can save more than one bank account in the system (they will be shown under Accounts), but only the account selected in Payment Elections will be transferred to payroll as your salary payment account.
Also note that Workday hides the bank account number as sensitive information – even from yourself. You will recognize your account afterwards by its name and by the last four (4) digits of the account number.
Edit your bank account information in Workday
After you entered your first bank account in Workday, the default country displayed on the Payment Elections page no longer matters. You will be able to add a bank account that is located in a different country than your first bank account.
- Log in to Workday and go to the Pay section in your profile.
- If you don't see the Add button in the Payment Elections tab, a secure connection to the Aalto network has not been established. Try logging out and logging back in to Workday after establishing a secure connection.
- Enter a privileged session and verify your identity (multi-factor authentication).
When you have already entered a bank account into Workday, there are two ways to add a new account. Choose the option applicable to your situation and follow the instructions. You can also find instructions with images (a PDF-file) at the bottom of this page.
- In the Accounts section, click the Edit button at the end of the bank account row.
- Update the previous information with your new bank account details.
- After saving, the information will be automatically updated in the Payment Elections section. Your updated account information will then be transferred to payroll.
- Click the Add button.
- Change the Country of your bank account.
- Select the bank account type: Checking or Savings (this has no effect on salary payments).
- Enter the Bank Name. This makes it easier for you to identify your bank account.
- Enter the BIC code of a foreign bank account.
- Enter the IBAN account number. There should be no spaces between characters (letters and numbers), e.g. FI09009809989998.
- Do not enter information related to your bank account in the comment field as the field is not secured.
- Accounts section now has two (2) bank accounts.
- In the Payment Elections section, click the Edit button at the end of the bank account row.
- Change Country/Territory to the country of your new bank account and select your new bank account from the Account field.
- Save the changes – done! Your updated account information will then be transferred to payroll.
- If you want, you can remove bank accounts that are no longer in use.
- Note that you can’t delete an account that is chosen as the salary payment account in the Payment Elections section.
Onboarding guide for new employee
Orientation and onboarding info with links to relevant information for new Aalto employees.
Personal details, bank account and tax card
Personal information and bank details are inserted into Workday. The tax cards of employees who are resident taxpayers are usually obtained directly from the Tax Administration.
Workday basic guide
Workday is Aalto University's HR-system. Workday is also a self-service system for all Aalto's employees and visitors for all employment and personal information related data.
HR Services
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