Information screens and media walls on campus

Several buildings on the Otaniemi campus have digital information displays. Their main purpose is to provide information for people using or visiting the facilities. Some of the screens are also utilised for exhibitions, and during events when it is possible to use them for presentations. Anyone, who would like to have topical announcements presented on the screens, can submit content for approval.

Who can utilise the screens on campus?

Anyone who would like to have topical announcements presented on the digital displays can submit content for approval. As a rule of thumb, the announcements should be as topical as possible, and they should cover as large a share of the people who use the premises as possible.

Commercial advertisements will not be shown on the information screens nor the media walls.

The display content needs to be delivered in the correct format and aspect ratio ready for upload. (see below for instructions) Preparing the content is the customer’s responsibility. 

Who updates the displays?

Almost every building has a person or persons responsible for updating the displays. The communications experts at the schools help their respective customers with the announcements.

Aalto CRE is responsible for updating the announcements by the customers of facility sales. Communications Services can also update all displays, if necessary, and pass on any content to be updated to the persons responsible.

Where can the displays be found?

Vertical information touch screens can be found in the following buildings

  • Väre
  • Dipoli
  • Otakaari 1
  • Otakaari 5
  • Learning Centre
  • Maarintie 8
  • T-talo
  • School of Business

Horizontal information displays can be found at least in the following buildings

  • Otakaari 1
  • T-building

Media walls comprising several displays can be found in the following buildings

  • Learning Centre
  • Dipoli
  • Maarintie 8
  • School of Business 

File formats and aspect ratios

  • Video .mp4
  • Images .png or .jpg
  • Presentations .pdf

Aspect ratios

Vertical displays:

  • 1080px × 1920px Images: 72px/inch

Horizontal displays:

  • 1920px × 1080px

Media walls:

  • 1920px × 1080px 3840px × 2160px (4K)

Who is responsible for the screens?

Communications Services is responsible for any content policies. The display hardware and the control system are the responsibility of IT Services. If you need a new information display for your premises, contact IT Services at [email protected]

What to consider when planning content?

Material

Information displays are often viewed from afar and when passing by. On average, an announcement is displayed for 10 to 15 seconds at a time. So keep in mind that less is more. Try to summarise your message and use a sufficiently large font size. For example, do not include the entire conference programme in your announcement, but refer the user to a website for additional information by including the short URL e.g. aalto.fi/myevent. Kindly, make sure that the background of the text is sufficiently muted and that there’s enough contrast. The Aalto University fonts are to be used, unless your message has a specific brand identity.

Inquiries and sending materials

Inquire about the possibility of making an announcement in good time and deliver the material to the person responsible for updates no later than one week before the requested start date.

Time and place of the announcement

Make a realistic plan for the announcement period and think about when it is most relevant to have your message displayed. Having the announcement displayed for one month is fine, but we hope you not to ask the message to be shown for longer in order to reserve time for topical announcements.

Think, where your audience is located and, as you submit your content, mention which buildings you wish to target with your material. 

Are there templates that can be used?

Communications Services provides templates, and they are available for download at the Visual Identity Library

Can the displays be used for advertising?

Events and open access courses, for example, can be advertised in relevant buildings. Commercial advertising is not allowed.

How are different types of content presented?

Content will be run in the following order:
 

  1. Building-specific and topical events may momentarily use the monitors.
  2. Topical announcements targeted at a particular space.
  3. Curated exhibitions and other spatial art content.
  4. General announcements
This service is provided by:

Communications Services

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