File storage space for work and studies (Work network drive)

Aalto University offers a range of different file storage services to suit the various needs of the community. Read more on the recommendations for the most common use cases of different user groups on the What file storage to use when? page.

Compare file storage services

Benefits for Work: Group-specific storage space | work directory (work.org.aalto.fi)

• Safe storage space for files that is backed up (see File backup)
• Access only requires a log-in
• The directories are not device-specific, so the files are available with a log-in for any Aalto device
• Users can also access the files from their home computers by using VPN (see Remote connection to the Aalto network | VPN)

Features of Work: Group-specific storage space | work directory (work.org.aalto.fi)

• recommended for work data (TeamWork recommended for research data)
• suitable for working files that are shared within one department or organizational unit. Has shared quota for whole department. It’s an ideal place for common files of a group, unit or department, where any member of that unit can access them.
• Work has a folder structure that is based on departments and organizational units. The top level folder structure in work is based on the cost centre hierarchy maintained by Aalto Financial Services.
• the default size of the work directory is 2 TB
• under the work directory, users can create user-specific files that utilize the group-specific storage space. Thus users can obtain a greater amount of storage space than in the personal home directory
• one or several persons responsible are designated for the work director, who are entitled to grant access rights to the directory or subdirectories contained in it and to files to users outside of the group
• The usage rules and ownership of network drives must be planned within the unit/team to ensure that unnecessary information is deleted and that access management remains secure. For example, minimizing personal data is important. Ask for help from IT services if you have any uncertainties concerning network drives.
• Contact the IT Service Desk to obtain a work directory

Limitations

This service is limited by the policy governing the use of Aalto University’s information systems, as well as instructions on the processing of information materials after the death of the holder of the access right to information systems.

The storage space is primarily intended to be used from devices maintained by Aalto IT. The file service is implemented by means of the Network File System (NFS) and Common Internet Filesystem (CIFS) protocols.

Access rights and related work directories are managed by the IT Services' Identity and Access Management (IAM) group.

Support

If you have any questions or you are experiencing problems, please send a service request to IT Service desk at servicedesk.aalto.fi.