Aalto University provides, manages, and supports computers for its’ researchers. As a researcher at Aalto, you can eitherget a laptop/workstation, use an existing Aalto workstation virtually, or loan a laptop for a short period depending on your needs and departmental recommendations. Scroll down 🡇 to know more!
Buying a laptop/workstation
💡TIP! Did you know that you can use an Aalto virtual workstation on your own device from anywhere and use all available software and services offered by Aalto? Skip 🡆 to the next section to know more!
Aalto IT Services (Aalto ITS) encourages researchers and staff to use Aalto virtual workstations wherever possible. However, if deemed necessary, you can also buy/order a laptop or workstation. Aalto ITS supports a selection of standardised PC models that are listed here.
In some units, the order must be placed only by the unit’s technical services personnel. Therefore, please consult with the personnel responsible for IT devices in your unit before ordering and getting the necessary approvals. In addition, Aalto IT Service Desk can advise on choosing the right models for you. Recommended set-ups are put together so that they cover the needs of your research.
✉ Contact IT Service Desk
All laptops and workstations should be ordered through the ordering portal (http://itorders.aalto.fi) so you can get the Aalto prices and discounts. This way you can also avoid the juggling of unnecessary e-mails to get the needed information and approvals for your order, resulting in the swift acquisition of your new PC.
Everything you need to know about ordering/buying PCDelivery methods and delivery times of PCs In general, employee laptops and workstations are centrally managed by Aalto ITS. On both managed laptops and workstations, you can become a “primary user” which allows you to install needed software and it is recommended practice by Aalto ITS. The following table shows the main benefits of using Aalto managed system.
|Aalto-managed laptop/workstation benefits for users
||Aalto-managed laptop/workstation benefits for department admins
- Single-sign-on: Just log in to the computer and all other Aalto services will work automatically
- IT admins will take care of centralized software delivery, updates, and anti-virus updates
- The basic software is installed on all workstations
- Software Self Services portal can be used to install additional software
- If something is missing from the Software Self Services, you can ask it to be packaged for you
- In case of computer software or hardware problems, a new computer can be installed quickly with the same configuration
- Files synchronized to file servers are backed up automatically.
- Settings are similar in all workstations which helps to solve possible problems
- IT infrastructure in Aalto is uniform when using the same tools, services, and systems
- Operations are more effective, communicating easier and response times shorter
- Time and workload decreases on routine based tasks
- Cost and time savings
- Admins have more time for real development and solving difficult problems
Now that you have an Aalto-managed laptop/workstation, here are the end-user instructions for activating your laptop/workstation as well as the quick user guide for Aalto Windows machines.
End-user instructions for workstation activation
Aalto Windows Quick guide
💬 In case of questions or issues related to Aalto-managed laptops and workstations, never hesitate to contact IT Service Desk.
Using an Aalto workstation virtually
Virtual Desktop Infrastructure (VDI) offers virtual Windows 10 and Ubuntu desktops that are located inside Aalto’s network. Using a virtual desktop is like using a physical one. You just need to connect to the desktop from your own device from anywhere by using VMware Horizon platform. You can do this either by installing VMware Horizon Client or through the web browser. Both methods can be used interchangeably. However, please note that it does not work with the old Edge browser.
Access VDI service
Aalto VDI Quick guide
Aalto VDI FAQs
To check the list of softwares available at VDI, please visit Aalto Wikiand search for the keyword “VDI”.
As an Aalto researcher, you can also open access for your own Windows research workstation via a remote log-in, from your own home computer, for example. The traffic of the remote connection is encrypted, so using it is safe.
End-user guide for taking a remote connection in use on a Windows research workstation (Remote Desktop)
💬 In case of questions or issues related to using Aalto desktops virtually or Aalto VDI service, never hesitate to contact IT Service Desk.
Loaning a laptop for a short period
IT Service Desk loans out laptop computers to staff members for a fixed period, for short-term work use. This service enables working even if your own device is in maintenance or there is a delay in equipment deliveries, for example.
⚠️️ NOTE! The loan period for laptop computers is a maximum of two weeks in general. If necessary, a slightly longer loan period can be negotiated.
Laptop computers available for loaning are Aalto’s current and slightly older recommended models. They are limited in numbers and, as a rule of thumb, they can only be equipped with the basic software installed in all workstations.
Everything you need to know about loaning a laptop computer
💬 To loan a laptop or in case of questions/issues related to loaning a laptop computer, never hesitate to contact IT Service Desk.
💡TIP! If you do not have a need to use your own device, you can use computers in IT classrooms.
💬 In case of questions or issues related IT classrooms, never hesitate to contact IT Service Desk.