Storage services for research data

There are a number of solutions available for storing your data. As the research proceeds, the needs for the storage may change and most likely the data needs to be stored in several systems or with different access rights during its lifecycle. To get the most out of your data during its lifecycle, keep it managed, documented, secured and backed up.
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Aalto network drives are recommended file storage space for research data (see link below for further information). The storage has automatic backups and it is suitable for confidential data. The network drives are easy to use with Aalto internal data.

Fairdata IDA could be used for storing large datasets for publishing and for collaborative projects with other Finnish universities and research organizations. IDA is not suitable for confidential data.

File storage space for research and groups (TeamWork)

Researchers, research groups and projects can use the specific TeamWork file service. Features are adjusted to meet the needs of each group.

People in Learning Center

Fairdata services

The Fairdata services enable verifiable and reproducible science and secure preservation of digital research outputs.

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Sharing and collaboration

For daily teamwork with a project group, use Microsoft Teams for best experience in digital collaboration. Teams may be used in groups with external partners too.

To share files with external partners, cloud file sharing services are useful. Aalto IT Services supports Microsoft OneDrive for Business and Google Drive. Using Dropbox with Aalto account is enabled too.

Use Aalto account to get more storage space and advanced features. It's not secure to handle university data with private accounts. These services are not suitable for confidential data without extra security measures:

  • OneDrive for Business: access restricted to authorized people only, no link sharing allowed
  • Google Drive: data encryption required
  • Dropbox: case dependent, contact [email protected]

Cloud storage - OneDrive & Google Drive

OneDrive for Business and Google Drive offer almost unlimited online storage space. These services also offer the possibility to share and modify files, for example directly from the browser.

Microsoft Teams

Microsoft Teams is a convenient collaboration tool for all people of Aalto.

What is Microsoft Teams?

Collaboration with confidential data

For collaboration with confidential data, check if the Eduuni collaboration environment would be suitable to your needs.

Microsoft Teams or OneDrive for Business could be used if certain conditions are met: access limited to authorized persons only, no link sharing, verify the identity of collaboration parties (correct e-mail, using web camerea in Teams meetings, etc.).

Eduuni - Teamwork environment

The Eduuni workspace includes Microsoft SharePoint workspaces for use by organisations, networks, projects and teams. Eduuni is used mostly for EU-wide, international research projects, because it enables cooperation also with parties outside of Aalto University. If the information stored is not confidential, it is advisable to use Microsoft Teams for teamwork.

Publishing data

Check the overview of recommended repositories and services to publish research data.

Data publishing repositories

Data publishing repositories used in Aalto University

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Confidential data and security

Pay special attention to data handling to prevent disclosure of confidential data. Important considerations include:

  1. First, classify the information. How sensitive is it? See attached quick guide on classification of data and approved IT services.
  2. Are there legal restrictions, nondisclosure agreement, or external requirements on how to handle the data and what services to use?
  3. Plan the handling of personal data in the beginning of your research.
  4. Use only approved IT systems for storage, transfer and sharing of confidential data.

Secure data storage -guide to store, share and transfer confidential data (Aalto wiki, login required)

How to handle personal data in research?

Recognize whether you are processing personal data and follow these instructions to handle it correctly.

Personal data

Links to research data management instructions

Follow these links to navigate through research data management instructions.

Research Data Management (RDM) and Open Science

Properly managed research data creates competitive edge and is an important part of a high-quality research process.

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Working with research data

Information of services and considerations to help in research data management during the research work.

Aalto Unversity collecting data
This service is provided by:

Research and Innovation Services

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