Services

Data Storage, File Services

Comparison of different file services (home & work, file services, cloud, teamwork, secwork, teams, onedrive, aalto repository, fairdata ida) .

	home	work	teamwork	secwork	Teams (Sharepoint)	OneDrive	Aalto Repository	Fairdata IDA
quota	100 GB	~10 TB	50 TB / volume	50 TB / volume	(tbc)¹	(tbc)¹	20 TB	480 TB / Aalto
purpose	personal data, configuration files, student's data, confidential data	work data, project data, confidential data	project data, archive data, confidential data	secret data. Incl. logging	shared storage for teams, projects, internal data, confidential²	internal data, confidential²	Aalto long-term preserved and archived data	archive or open research data
eligibility	each Aalto user	each department and cost center	departments and cost centers by request	limited, by request	each Aalto user	each Aalto user	departments and cost centers by request; later by integrations and self-archiving tools	departments and cost centers
accessible from	Aalto network, VPN, general purpose servers	Aalto network, VPN, general purpose servers	custom within Aalto network, VPN, general purpose servers	custom within Aalto network, VPN	internet Allowed only with Aalto user ID	internet Allowed only with Aalto user ID	public web portal / restricted archival use	internet, limited customizability
backup	Aalto default i.e. high data survivability	Aalto default i.e. high data survivability	Customizable, Aalto default i.e. high data survivability	Customizable, Aalto default i.e. high data survivability	determined by service provider	determined by service provider	storage redundant, integrity checks & local copy	only for files in frozen area
service provider	Aalto	Aalto	Aalto	Aalto	Microsoft	Microsoft	Preservica	CSC

Note! Cloud storage services do not have Aalto backups. (OneDrive in progress)
Google Drive² & Dropbox² Allowed with Aalto user ID but not recommended due to lack of Aalto backups.

¹Personal cloud storages will have updated quotas from 2025-2026 onwards. More information will follow.

Conditions to use internal and confidential data in the cloud services:
²access to authorized people only, verify identity (e-mail), no link sharing

💡 Do not store data on the hard drive of your laptop. It is not backed up and will be erased during reinstall, which is a common procedure to solve problems.

💡 Do not store important data in personal storage. These will not be accessible if something happens to you or when you leave. Ensure that work files are stored in shared folders.

💡 Cloud storage services are intended for collaboration. Do not store data long-term in cloud storages (e.g. OneDrive or Teams).

See the classification in public, internal, confidential, and secret data.

Please also see guidelines and best practices for project data management and how to create a project folder.

Make a request for resources.