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Aalto Repository

Aalto Repository (Aalto Repo) is a system designed for the long-term preservation, management, and presentation of digital content. The system ensures the usability and accessibility of the University's permanently stored content. Its tools enable the secure storage and public presentation of various types of digital objects and their metadata. The implementation project of the Aalto Repository is a collaboration between Aalto University's Records Management and ITS Services.
Aalto Repository process image
Processes related to Aalto Repository

Aalto Repository functions

The Aalto Repository is a system provided by Preservica Ltd, based on the OAIS reference model ISO 14721. Its key functions include:

  • Ingest: Storing digital objects and metadata through integrations or manual workflows.
  • Collection management: Preserving and describing digital objects using standardized metadata models, access licenses, and identifiers. Handling of personal data is described in the Privacy Notice for Archives and Records Management Services. 
  • Long-term preservation: Migrating and normalising digital object file formats and conducting regular integrity checks along with storing technical metadata. Also allows for exporting research and cultural heritage materials to the National Digital Preservation Service (CSC-PAS).
  • Presentation: A public interface at repo.aalto.fi for searching, viewing, and downloading materials. IIIF-assisted viewing for high-resolution visual materials. Harvesting material via the OAI-PMH protocol to the national Finna search service aaltoarkisto.finna.fi.
  • Cloud-based storage platform: Storage on the Microsoft Azure cloud platform, optimized to reduce costs. Frequently used materials are stored in faster storage for easy access, while less frequently needed master content is archived cost-effectively.
A gallery view of posters titled 'Arabia Maskerad' from 2001 to 2006. A filter menu is on the left.
Aalto Repository offers a public search portal

Benefits and objectives:

  • Ensure the usability of digital materials as technical environments change over time.
  • Enable the preservation and presentation of various learning outputs, creative work, and research materials.
  • Actively preserve all media formats, from audiovisual media to administrative data.
  • Provide streamlined workflows for content ingestion through integrations.
  • Ensures reliable deposit and rights agreements, and expressing licensing information clearly. 
     

Read more about Aalto Repository

A gallery view of posters titled 'Arabia Maskerad' from 2001 to 2006. A filter menu is on the left.

Searching and using Aalto Repository's content

The public content of the Aalto Repository (Aalto Repo) is available for search, viewing, and downloading through the system's search portal. This page provides detailed instructions on the usage rights, descriptive information, and citation practices for the materials in the Aalto Repository.

Services
Collage of scientist, draped dress, white cups, spiral stair drawing and beige control panel with knobs

Archive and publish with Aalto Repo archiving tool

The university’s scientific, artistic, and administrative materials can be ingested for long-term digital preservation and published using the Aalto Repo archiving tool.

Services
This service is provided by:

Records Management Services

For further support, please contact us.
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