Employment contracts (one contract per course) are prepared in chronological order in Workday system from which the date is automatically transferred to the payroll system.

When the contract is approved in the system it will be sent to you through Aalto electronic signing service. In the system you can accept and sign the contract. You can read more about Aalto sign service here. 

Please note that Aalto IT IDs will be activated only after the contract is signed.

Personal data is required for processing the contract, salary payments and processing Aalto ID and access rights. New employees will be asked to fill in a personal data in Workday system.

Employer receives tax cards for employees who are resident taxpayers directly from the Tax Administration. Non-resident taxpayers must submit the tax card themselves to the payroll team, payroll@aalto.fi.  If you are working in Finland for the first time, apply for a tax card from the tax office. If you have not applied for your own tax card, 60% tax will be withheld from the compensation.

An access token and a visitor identity card can be collected for example from Väre lobby services after your employment contract has been processed and you have activated your Aalto ID. The access rights can however be activated earliest from the beginning of your employment. When collecting the access token from the lobby services, please be prepared to prove your identity. Please keep the visitor identity card at display when moving around the campus. Information for registering the access token and requesting extended access rights can be found here. At the end of your employment please return the access token to the same lobby service you picked it from.

Paydays in Aalto University are on the 15th and the last day of every month. For hourly-paid teachers the payday is usually the last day of each month, but the contract approval day may affect the payday of the first salary. The salary for hourly-paid teachers is divided into equal installments which are paid monthly for the duration of the employment contract.

Payslips will be sent electronically for everyone with a Finnish bank account and by post for everyone with an international bank account. More information concerning the payslip and online pay can be found here. If you need a more specified payslip eg. for unemployment reasons, please contact payroll@aalto.fi . 

Occupational health care services are at your disposal during your employment, more information can be found here.

Other benefits can be found here. Unfortunately not all benefits are available for hourly-paid employees at the moment, but in this case you will find the mention on the page (e.g. requires an Aalto ID card).

Please report the days of illness to both the teacher in charge and your unit HR. A medical certificate is required for sick leave exceeding five days. Meet any other absences with the teacher in charge. HR contact details can be found here: Human Resource (HR) services contact details | Aalto University

If you need an employment certificate, please send a request to your unit HR at the end of your employment. HR contact details can be found here: Human Resource (HR) services contact details | Aalto University

Get more information from you unit HR. HR contact details can be found here: Human Resource (HR) services contact details | Aalto University

1. Campus map
   1. Additional information: Janitors and lobby services.
   2. Lobby services (Securitas)
      • Undergraduate center (main building, Otakaari 1), phone: 050-5637164
2. If you arrive to Otaniemi campus by your own car, please read the instructions for Parking permit at Otaniemi.
3. Services and contact information in the department
   1. Contact information at people.aalto.fi
4. Code of Conductis a behavioural code that is based on Aalto's values in everyday work, creates a common operating culture and guides, for example, thinking about the right ways of doing things. An online course has been published to support the understanding of behaviour principles, which not only reveals the purpose and contents of the principles but also deepens the lessons learned with the practical case examples. The course is intended for all employees and duration is about 45 minutes.
5. Workday learning for employees: Cyber Security 2025 and Data Protection and Information Security 2025 are mandatory trainings for all employees.
6. Equality and diversity at Aalto University
7. Harassment and inappropriate conduct: In Aalto University we do not accept any kind of inappropriate treatment, bullying or sexual harassment.
8. Recommendations and guidelines on social media
9. Lunch breaks: Lunch breaks are not paid working hours.
10. Restaurants
11. Aalto University staff get a 10 % discount on normal-priced items from Aalto Shop.
12. You can check the electronic rescue plan for the building you are teaching in here. Please note, that you need to have active Aalto IT ID's before you can access the page.