Distribution group (email list) management as department administrator
This instruction describes how department administrators can create and delete a distribution group (email list), manage its members, and perform attestation in the IdM portal.
Please note that this is only possible for groups created by department administrators from the IdM portal. Groups created automatically by IdM or created directly in Active Directory cannot be managed using this method.
The guide also provides general information about the creation and management of distribution groups.
Please note that this is only possible for groups created by department administrators from the IdM portal. Groups created automatically by IdM or created directly in Active Directory cannot be managed using this method.
The guide also provides general information about the creation and management of distribution groups.
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School-specific, commonly used and automated distribution group
- School-specific distribution groups are ordered for the needs of a specific school, for a specific purpose (for example school’s internal project or function). These distribution groups are created and managed by the department administrators of the school.
- Commonly used and automated distribution groups are ordered for the needs of broader entity, such as multiple schools or the entire Aalto organization (for example Aalto-wide projects or functions). The creator of these distribution groups depends on the type of group it is:
- Manual, commonly used groups are created by Postmasters or EUS
- Groups with automation (dynamic membership) are created by IAM.
- In both scenarios, the end user submits a request to create a distribution group to servicedesk@aalto.fi. IT Service Desk directs the creation of the distribution group to the right party based on the above instruction.
- If the requester's message does not specify whether they want to create a school-specific distribution group, a distribution group with wider distribution, or an automated distribution group, this information needs to be verified with the requester.
Distiribution group management in IdM portal - Process description
