Service entities

Aalto University Archive and Registry Services

Archive and Registry Services are responsible for registering official documents produced by and received by the university and for the long-term storage of pictorial and physical materials produced through teaching, research and other activities.

Archive and Registry Services are responsible for the operations of the university’s Electronic Case Management System (SAHA) and archive and registry. They manage the life-cycle process for the university’s documents, provide the university with tools and procedures for managing documents and the data within different systems, and maintain the university’s information management plan (TOS).

The Registry is responsible for the registration of official documents created or arriving at the University (reference number) at the Electronic Case Management System SAHA and the distribution and archiving of arriving documents.

The Archive is responsible for the long-term preservation, digitization, and data service for documents as well as photo and object materials that are to be stored permanently or for a long period of time (more than ten years) and for issuing instructions on archiving procedures.

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Aalto University Archives image collections contain negatives

Aalto University Archives

The archives are responsible for the long-term preservation of the University's documents and audiovisual materials, digitisation, information service for reasearchers and guidance of archival practices. The archives website contains information on collections, services and activities.

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Registry

The Registry is responsible for the registration of official documents created or arriving at the University (reference number) at the Electronic Case Management System SAHA and the distribution and archiving of arriving documents.

Services
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Records Management Plan TOS

The Aalto University Records Management Plan (tiedonohjaussuunnitelma) TOS is a set of guidelines for the registration, handling, and retention schedules of the University’s documents and comparable data materials. The Records Management Plan contains information on the documents and data materials that originate in the organisation and on data materials and the methods and openness linked with their registration and handling.

Services
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Electronic document and records management system SAHA

Aalto University's electronic document and records management system processes official matters of the University as well as measures and documents generated in the handling process. At the same time, the matters are also entered into the University's records.

Services

Aalto University Registry

Email: [email protected]
Tel. +358 50 406 1141

Aalto University Archive

Email: [email protected]
Tel. +358 50 596 9639

Street address: Otakaari 1B, Espoo
Postal address: P.O. Box 11000, 00076 AALTO

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