Open science and research

Checklist: before submitting your manuscript

How to define the role of authors and agree on authorship? How to choose a reliable and open publication channel? How do I indicate my affiliation and acknowledge my research project in the publication? What does data availability statement mean?
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Defining the role of authors

Defining the role of authors and agreeing on authorship for both publications and research data is important. 'Agreeing on authorship - Recommendation for research publications of the Finnish National Board on Research Integrity TENK 2018’ requires that authorship is agreed before submission for publication and agreed separately for each manuscript. Also funders require that researchers follow guidelines on authorship. 

Reliability of the publication channel

When selecting a publication channel, you should pay attention to the openness and reliability of the publication channel.

The number of questionable publication channels is constantly increasing. So-called predatory journals charge for publishing, but neglect the obligations of the scientific publication, such as rigorous peer review. However, shortcomings in the quality of the editorial work may also be caused by lack of competence or resources. 


How to choose a scientific publication for your research

Publishing in a high-quality publication channel will increase the impact of research.

Open science and research

Openness of the publication channel

Aalto University aims to publish all publication types according to open access principles. Open access publishing is one of the key instruments for increasing the impact of the research conducted at Aalto University.

If the research has been funded by external funding, please check your funder's open access requirements from the funding decision before submitting your manuscript to a journal. Funders committed to Plan S initative, such as EU and Research Council of Finland (former Academy of Finland), encourage to publish in open access journals in projects where the funding call has started after 1 January 2021.

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Open access journals and books

Scientific journal articles, book chapters, and books can be published immediately as open access.

Open science and research
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Funders' open science requirements

Research funders want to promote open science and research, which is why they set requirements for the openness of research publications and data they are funding. European Commission (EC) and Research Council of Finland (former Academy of Finland) are participating in the open access initiative Plan S, which affects the open access and open data requirements in calls starting in 2021.

Open science and research

Open access fees

Open access fees are article processing charges (APC fees) collected by publishers.

Aalto University provides open access agreements with several publishers. With the help of these agreements, our researchers can publish their articles open access without article processing charges or get discounts on them. Before submitting your manuscript, please check in advance whether the  journal is included in our agreements and under what conditions the agreement can be utilized.


Open access fees

Open access fees refer to article processing charges (APC fees) set by publishers.

Open science and research
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Open access agreements with publishers

Take advantage of the open access agreements we have with publishers! Under the agreements, Aalto affiliated corresponding authors can publish their articles without open access fees (APC fee) or get discounts on them.


Affiliations in publications

Aalto University can be indicated as an affiliation when the publication is based on a person's research or expert work conducted at Aalto University. When submitting a manuscript, indicate your affiliation with the department (not only the research group), e.g.

Name, Aalto University, Department of Computer Science

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Aalto University Open Science and Research Policy

The goals of open science are responsible research and societal impact.
Open science means open access to scientific publications, research data, methods, software codes, educational resources, and infrastructures. It is a key instrument for increasing the impact of the research conducted at Aalto University.

Open science and research

ORCID identifier

Use unique ORCID researcher identifier in publications, funding applications to enhance your visibility and ensure compatibility of your information across different systems. Researcher identifiers aim to lessen the problems caused by ambiguity in researcher names. Many publishers and research funders require researchers to have an ORCID identifier.

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Researcher Identification and Research Profiles

Researcher identifiers aim to lessen the problems caused by ambiguity in researcher names. For example, common surnames, the changing of names and characters which don’t appear in English are making the evaluation and following of scholarly work more difficult. Identifiers make it much easier to process and administer publication information.


Data availability statements 

Scientific journals are becoming increasingly interested in data underlying the submitted articles. Journals are increasingly requiring or suggesting that authors add a data availability statement to their manuscript. With data availability statements you are able tell about your data and its possible availability to the readers.

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Data availability statements

With data availability statements you are able tell about your data and its possible availability to the readers.

Open science and research

Externally funded projects  

The project information should be found in all externally funded scientific publications. Funders require that the name of the project, project number and funder are mentioned in the acknowledgement section of the publication. Always check your funder’s instructions. If not available, apply these examples:  

  • This article was funded by the Academy of Finland's Flagship Programme under Projects No. 318890 and 318891 (Competence Center for Materials Bioeconomy, CERES). 
  • We acknowledge the European Research Council (ERC) under the European Union’s Horizon 2020 research and innovation program (ERC Advanced Grant Agreement No. 788489, “BioElCell”).

By mentioning the project number in your publication, we can link your publication under the correct project in ACRIS research information system. It is also possible to generate reports on project-specific publications from ACRIS.

Projects in ACRIS

Aalto University research infrastructure 

If you have utilized Aalto's research infrastructure in your research, include infrastructure in the acknowledgement section of your publication. Examples:

  • The computational resources provided by  Aalto Science-IT are acknowledged… 
  • The authors acknowledge the provision of facilities and technical support by Aalto University OtaNano – Nanofabrication Centre, Otanano -Nanomicroscopy Center  and  Science-IT. 
  • The authors acknowledge the Aalto University Bioeconomy research infrastructure as well as Raw Materials Research Infrastructure. 

By mentioning the infrastructure in your publication, we can link your publication under the correct infrastructure in ACRIS research information system. This helps infrastructure managers both in user statistics and reporting.

Acknowledging research infrastructures in ACRIS

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Research and learning infrastructures

Our research and teaching infrastructures are a prerequisite for world-class, cutting edge research. They offer opportunities for collaboration and foster the local innovation ecosystem growth. The large infrastructures are open for all Aalto and external users.

Publishing preprint in a repository

If you wish to publish your manuscript (preprint, version prior to peer review) in a publication repository, check from Sherpa Romeo or directly from publisher whether the policy of the target journal is clear that a preprint will not pre-empt its publication. Please note that social media network services (e.g. ResearchGate, are usually not acceptable repositories by publishers.

Several repositories allow the possibility to use CC licenses for the preprint versions. However, if possible, we recommend using restrictive licenses for preprints (e.g. the non-exclusive license offered by arXiv), to limit re-use before the final publication of the peer-reviewed article.

Webinar: How to publish preprints 3.11.2022

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Self-archiving and repositories

Self-archiving refers to depositing a scientific publication or its manuscript version in either a subject specific repository or an institutional repository.

Open science and research

Contact information

For any questions, please don't hesitate to contact Open Science and ACRIS team ([email protected]).

An image describing the benefits of open access (for example findability, impact, visibility, higher citation rates, compliance with grant rules, value for taxpayers)

Open Access Publishing

Open access to publications ensures that scientific publications are accessible to everyone free of charge.

Open science and research
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