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Aalto cloud email

Aalto switched to cloud email (Microsoft 365) during the year 2021. Here are the instructions on how to read email on mobile phone, how to bring Aalto staff’s contacts to your mobile phone and what software to read email.

Aalto switched to cloud email (Microsoft 365) during the year 2021: Aalto University is moving to cloud e-mail | Aalto University

  1. The phone's e-mail application must be  Outlook mobile and the webmail address  is  http://outlook.office.com (login with Aalto email address). 

  2. You find Aalto staff's contacts by using Outlook mobile app's search.

You need to delete old Exchange accounts from your devices’ applications, e.g. mobile’s old email app. The app may warn you that “ Deleting the account you lose all your contacts.”  This warning does not concern contacts related to Aalto email.

Contacts are saved in email and Outlook app synchronizes them soon. If you cannot see your contacts, please take the synchronization off and back again.

Benefits

  • Size of the mailbox: 100 GB
  • Archive: 100 GB (separate online archive)
  • Support for variety of Microsoft 365 applications (ToDo, Bookings, etc.) that are not available for on-premises users
  • Able to delegate Teams meeting arrangements for someone else

If you have problems with Outlook or other email clients, use  outlook.office.com  as webmail.

Differences between on-premises and cloud email

  On-premises Cloud

Email and calendar

Login with Aalto ID.

  • Webmail https://mail.aalto.fi/
  • Outlook  
  • Thunderbird
  • Mac Mail

Recommended applications: Webmail & Outlook

Login with Aalto email address.

Recommended applications: Webmail & Outlook

Size

Size of the mailbox: Default size 5 GB

Maximum size of email messages: 50 MB

Maximum size of email messages in mobile clients: 10 MB

If the service user is an Aalto University staff member and needs a larger mailbox then, with good justification and the permission of their supervisor, it can be expanded. Applications, with justification, should be signed by the supervisor and delivered to the IT Service Desk.

Size of the mailbox: 100 GB

Archive: 100 GB (separate online archive)

Maximum size of email messages: 50 MB

Maximum size of email messages in mobile clients: 10 MB

Mobile app vmware boxer Outlook for Android and iOS
 

 

+ Support for variety of Microsoft 365 applications (ToDo, Bookings, etc.) that are not available for on-premises users

+ Able to delegate Teams meeting arrangements for someone else

 

Related instructions

Multifactor Authentication (MFA, 2FA)

Multifactor Authentication (MFA, 2FA) is a method of confirming user’s identity with two or more pieces (mobile app) of evidence when signing on to a system or a service.

E-mail & calendar

All those with an Aalto ID are entitled to use e-mail and calendar. You can use Aalto cloud e-mail and calendar also with webmail.

outloog-logo

Aalto email for your phone: instructions for iPhone and Android

Instructions for specifying an email account in your phone

outlook app logo

Aalto cloud email - frequently asked questions

Here you can read frequently asked questions related to cloud email.

Outlook mailbox for a Mac

Microsoft Outlook can also be used on Mac computers. Follow these instructions to take an Outlook mailbox in use on a Mac.

Mac Mail on Aalto University's computers: How to start

If you start using Mac Mail on Aalto University’s computers, it is advisable to start using the calendar (iCalendar) and address book (Contacts) that are part of your Aalto account, at the same time.

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