Profiles at

On this page you will find more information on the personnel profiles used at the website.


This tutorial introduces the personnel profiles at It includes basic information about accessing your profile and editing information such as profile picture or phone number. It also adds some information specific for service and academic personnel.

Screenshot highlighting the My profile button at

Starting point

Make sure you are logged in at and then you are ready to go by clicking on My profile on the top right corner. All the information comes directly from either Workday, or ACRIS database (Aalto Current Information System). In addition to those, the picture of service personnel comes primarily from Microsoft Office 365. So you will have to update those ones first. Note that you cannot edit the information at, nothing is stored in there and you can only choose what information you want to show and how. The information available to display will increase over time since the work on profiles will continue.

How to add a profile image (for service personnel)

Picture, phone number and preferred name

If your picture or your phone number are not showing on your profile, it might not have to do with your settings at but rather with the fact that that information is not updated somewhere else. So first, check that your inputs on those other platforms are up to date.

If your phone number is not displayed, go to Workday and add it there. Also, some people have middle names or two surnames. If you don't want them to show on your profile, you will have to change that on Workday as well.

If your picture is not showing or you want to change it, you will have to do that in Microsoft Office application (for service personnel) or in ACRIS database (for academic personnel). You first have to upload it there and then choose its visibility at Note that changes might take a short time to show.

About me

Service personnel

You can add a short descriptive text to Workday on what you do at Aalto and on what type of issues you can be contacted on. This text is called "Talent statement" in Workday and you can display it under heading "About me" in your profile. It is hidden by default so after you have written the text in Workday, remember to make it visible at See below the instructions on writing the text and "Visibility settings" further down this page.

Academic personnel

You can add a description of yourself to ACRIS database and then display that at If you want, you can also add a talent statement such as described in the instructions below, but make sure you do not have the same information in ACRIS and Workday, and then display them both in your profile, but rather differentiate them. You can e.g. describe your academic duties in your ACRIS description and then add information on your administrative duties to Workday.

Adding a talent statement to Workday, and displaying it at

Visibility settings

You can make your profile public, visible only for Aalto community or hide it. If public, it means people both in and outside Aalto University will be able to see it. You can display it only to the Aalto community so outsiders would not see it. Or you can have it hidden from everyone if you do not want your contact details available on the web whatsoever.

Academic personnel can display a few more fields such as areas of expertise, honors/awards and publications. You can show all of them, only the latest, or select ones. All this information comes from ACRIS, so make sure that you have all of those up to date.

If you have any questions drop a line to [email protected] or join the Teams channel You can also find some more specific needs about Profiles on the FAQ section at website instructions.

Screenshot of editing the visibility settings of personnel profile.
Visibility settings of personnel profiles at

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Harald Herlin Learning Centre, a view from the second floor to downstairs reading area. Photo by Aalto University / Tuomas Uusheimo
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