Profiles at aalto.fi
This tutorial introduces the personnel profiles at aalto.fi. It includes basic information about accessing your profile and editing information such as profile picture or phone number. It also adds some information specific for service and academic personnel.
Make sure you are logged in at aalto.fi and then you are ready to go by clicking on My profile on the top right corner. All the information comes directly from either Workday, or ACRIS database (Aalto Current Information System). In addition to those, the picture of service personnel comes primarily from Microsoft Office 365. So you will have to update those ones first. Note that you cannot edit the information at aalto.fi, nothing is stored in there and you can only choose what information you want to show and how. The information available to display will increase over time since the work on profiles will continue.
Picture, phone number and preferred name
If your picture or your phone number are not showing on your profile, it might not have to do with your settings at aalto.fi but rather with the fact that that information is not updated somewhere else. So first, check that your inputs on those other platforms are up to date.
If your phone number is not displayed, go to Workday and add it there. Also, some people have middle names or two surnames. If you don't want them to show on your profile, you will have to change that on Workday as well.
If your picture is not showing or you want to change it, you will have to do that on Microsoft Office application (ACRIS database for academic personnel). You first have to upload it there and then choose its visibility at aalto.fi. Note that changes might take a short time to show.
You can add a short descriptive text to Workday on what you do at Aalto and on what type of issues you can be contacted on. This text is called "Talent statement" in Workday and you can display it under heading "About me" in your aalto.fi profile. It is hidden by default so after you have written the text in Workday, remember to make it visible at aalto.fi. See below the instructions on writing the text and "Visibility settings" further down this page.
You can add a description of yourself to ACRIS database and then display that at aalto.fi. If you want, you can also add a talent statement such as descibed in the instructions below, but make sure you don't have the same information in ACRIS and Workday, and then display them both in your profile, but rather differentiate them. You can e.g. describe your academic duties in your ACRIS description and then add information on your administrative duties to Workday.
You can make your profile public, visible only for Aalto community or hide it. If public, it means people both in and outside Aalto University will be able to see it. You can display it only to the Aalto community so outsiders would not see it. Or you can have it hidden from everyone if you do not want your contact details available on the web whatsoever.
Academic personnel can display a few more fields such as areas of expertise, honors/awards and publications. You can show all of them, only the latest, or select ones. All this information comes from ACRIS, so make sure that you have all of those up to date.
If you have any questions drop a line to [email protected] or join the Teams channel Aalto.fi. You can also find some more specific needs about Profiles on the FAQ section at aalto.fi website instructions.