Course feedback report, responding to feedback and respondent list

Survey report view

In the survey report view, you can find information about the teachers of the course, the number of respondents to the survey, the number of participants in the course, and the feedback percentage.

The report view also has a drop-down menu from which you can go to any other survey reports for the same course implementation.

For closed questions, the feedback results are presented as both numerical statistics and column graphics. The results also show average and standard deviation. Open answers are, in text form, each separate answer in its own line.

If you need the results as a separate file, you can download the raw data as an excel file or print them as a pdf file.

Publishing the results to respondents

You can publish the results to respondents within 4 weeks of the survey closing in the "Reporting" tab of the survey, unless you selected automatic report publishing of the results.

View of published results for students

Students who responded to the survey can only view quantitative results of the published survey report, not answers to open questions. However, you cannot see the student's view of the report. The MyCourses function "Switch role to" does not apply to the Course Feedback plugin.

Responding to feedback

Responding to feedback function is currently only in use for the end-of-course survey (coming also for the mid-course survey later).The survey report view contains a text field for responding to feedback. All teachers of the course have the opportunity to draft a single and common response already during the active hours of the survey and publish it to the respondents after the survey closes. Once the response is published, the editing mode closes. If a critical error is left in the text, the administrator of the course feedback tool can edit the published text. Version history is not saved, but information about the latest editor or publisher appears below the text box.

You have four weeks to submit a reply to the feedback after the survey closes. If the teacher does not publish the reply during that time, the editing mode of the reply will close and the text sketched in the text field will not be published to the respondents.

In a nutshell:

• One common reply to the feedback by all teachers in the course
• The published reply for respondents can not be edited and the status of the survey is changed to "Expired"
• The reply function automatically closes four weeks after the survey closes and possible sketch is not published to the students.

List of respondents

"Download list of respondents" -button can be found in the context of the survey report when the minimum number of respondents to the survey has been exceeded. Respondents are listed alphabetically by last name.

If you want to reward students for responding to a feedback survey, download the list of respondents and import the data into Grades of your course workspace in MyCourses as recommended.

End-of-course survey data in PowerBI reports

The data of end-of-course surveys is transferred to the data warehouse, and from there it is utilized for various reports:

• Course feedback report tool for teachers, Degree Programme report tool, Aalto Key Information Report. You can see the content of the reports if you have permission to do so. The end-of-course feedback data collected with the previous, Webropol-based course feedback system (courses that ended before 1 November 2023) can also be viewed in the report tools mentioned.

In the teacher's course feedback report tool, you can filter the answers to questions based on the respondents' background information (type of right to study, school, degree programme, major). Results are displayed if at least 5 answers are found with that filter.

In addition, MIS produces separate reports for programme directors, heads of departments and school management.

Note! Data of mid-course surveys is not transferred to the data warehouse and thus does not appear in reporting tools outside of MyCourses.