Completed bachelor's and master's theses are submitted for evaluation in PDF/A format through MyStudies. The submitted thesis must be the final version, i.e. the one that is ready to be evaluated, approved and archived. It must be consistent with Aalto's thesis template, including elements such as the cover page and table of contents. The thesis file format will be automatically checked during submission; the system only accepts thesis submissions that comply with the correct PDF/A standard.

PDF/A documents are compliant with the ISO standard for Portable Document Formats. These are designed for long-term preservation and archiving.

There are usually no problems with converting a file to PDF/A format, especially if you have used an Aalto thesis template for your work. However, if your work includes many images or was created using special software (such as InDesign), it is recommended to set aside extra time for the file conversion.

How to submit your PDF/A with no problem

• Start using an Aalto thesis template from the beginning of your thesis writing.
• Acquaint yourself with the PDF/A guidelines well ahead of time.
• Before final submission, create a PDF/A file of your work to ensure, that it complies with the PDF/A standard.
• Before submitting the file, check the final version according to the instructions and validate the file using Aalto’s validation tool .
• Ensure that your submission is not larger than 100 megabytes.

For support with PDF/A problems, visit one of Aalto’s IT Service Desks: https://www.aalto.fi/en/services/it-service-desk-contact-information-and-service-hours.