Applications, instructions and guidelines

Substitution and inclusion of studies on Sisu

On this page, you can find instructions on how to transfer credits, that is, how to include studies in your degree and how to substitute courses with other courses. The page also discusses the use of study drafts. We also provide instructions on how you can use the same set of courses (e.g. language studies) as part of several degrees at Aalto University.

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Study draft

If you plan to complete studies in another university or to include learning not listed on Sisu in your degree, add these to your study plan as study drafts. You can use study drafts to plan for example the following:

  • marking exchange studies
  • independent study
  • doctoral studies

Use study drafts when you want to include either a) studies you have completed or learning you have gained elsewhere or b) custom course credits in your degree. This ensures that the studies are added to the desired section of your study plan. 

  • After you have completed the studies or gained the learning you want to include (e.g. you have completed your exchange studies and have a transcript of records to prove it), use the study draft to apply to have them included in your degree.
  • After you have completed the custom course credit and the teacher has notified or is going to notify the university administration that you completed it, use the study draft in question to apply for the custom course credit.

Adding a study draft to your study plan:

  1. To create a study draft, select the study plan module where you want to add the draft.
    • If you are unsure where you should place the study draft in your study plan, contact the student services of your programme.
  2. Click on the ‘Add a study draft’ button at the bottom of the selection assistant
  3. Fill in the required information:
    • Name (such as ‘exchange studies’ or ‘language studies at the University of Helsinki’)
    • Planned number of credits
    • Institution where you plan to gain the knowledge
    • Description of learning outcomes, i.e. a description of what you plan to do and what learning you plan to gain. 
  4. Click on the ‘Add’ button. 

How completed studies are shown in your study plan

When you complete a course, you can see a garland icon and a grade next to the course name. The study module displays the total numbers of selected and completed credits.

  • Note: After a study module has been assessed, you cannot edit its contents.

Adding completed studies to your study plan

  1. Click on the ‘Add to the plan’ menu on the left-hand side of your study plan.
    • Sisu will now display your study attainments and the courses you have added to your course cart but not yet to your study plan.
  2. Click on the arrow button to add a course to your study plan.
  3. Select a suitable section in the study plan structure.
    • A new view opens on the screen, highlighting the sections in your study plan structure where you can add the course.
  4. Click on a suitable section.
    • The selection assistant appears on the right-hand side.
  5. Click 'Confirm' on the selection assistant.

If the suitable section cannot be selected, your programme does not allow the addition by default. In that case, you have add the course in free edit mode and ask for approval after that.

If a course you completed does not appear on the menu, please contact:[email protected]

Studies at universities other than Aalto

If you are planning to complete studies at universities other than Aalto, you can add them to your study plan as study drafts.

Incorporating studies in your degree by credit transfer

Before applying for credit transfer on Sisu, read these instructions:Aalto University policy on credit transferou can only apply for credit transfer through your valid personal study plan (HOPS). In other words, the transferred credits always have to be incorporated in a specific degree. If you have not enrolled for the semester, you cannot submit an application for credit transfer. 

If you apply for credit transfer, note that a single application will only result in the transfer of one completed course. In other words, if you are applying for credit transfer for a minor, you need to submit a separate application for each course included in that minor. 

  • For example, if you have completed exchange studies, submit a separate credit transfer application for each course.
  • Exception: If you have completed a minor entirely at another university you can have it incorporated as a single credit. In this case, please submit only one application with each credit of the minor registered separately. Please note that all the credits of the minor must have been completed at the same university. Further instructions:
    Find your minor and see the field Administrative contact

Recognition of the same studies towards several degrees at Aalto University

Recognition of the same studies towards two different degrees that you are going to complete at Aalto University requires a process called credit transfer, that is, either substitution or inclusion.

Attachments to your application for credit transfer and the decision on your application

Attachments can be included with all types of credit transfer applications (substitutions, inclusions, and custom course credits).

If necessary, the application you sent can be returned to you, allowing you to supplement it.

After your application has been approved or rejected, you will receive a message on Sisu. If you selected to be informed of the decision by post, you will also receive a letter at your home address. 

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