Study at Aalto

Support for challenges during your doctoral studies

If you experience any type of harrasment, bullying or misconduct, or have issues with supervision, see below (scroll down) what kind of support is available for you. All members of the community have a responsibility for the atmosphere and well-being of their workplace and studying community.
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Preventing harassment and inappropriate conduct

Aalto University expects its employees and students as well as any other members of the community to act responsibly and treat each other with respect. Any harassment, inappropriate treatment or bullying is prohibited. All members of the community have a responsibility for the atmosphere and well-being of their workplace and studying community.

Workplace mediation

Workplace mediation is a method in which an impartial inhouse mediator pair helps the parties of a challenging situation or conflict to find a solution that is suitable to all parties through a mediation process. The idea is that the parties of the conflict solve the conflict, create an agreement and bear responsibility for the consequences. Mediation is also a suitable tool for developing cooperation in teams/working communities especially when there is some discontent in atmosphere or negative communication. This support is available for all doctoral students.

Ombudspersons for doctoral students

Do you have concerns about the progress of your doctoral thesis work? Do you have a need to talk confidentially about something concerning your doctoral thesis work with an impartial academic conversation partner?

Aalto has launched a new initiative to support doctoral students by establishing a pool of ombudspersons. Ombudspersons are voluntary professors with solid experience in academic practices whom doctoral students can contact confidentially in challenges related to their thesis work.

Aalto University has appointed the following ombudspersons for all doctoral students:

Ingmar Björkman (BIZ)
Tom Bäckström (ELEC)
Christian Flindt (SCI)
Teija Löytönen (ARTS)
Lauri Rautkari (CHEM)
Juho Rousu (SCI)
Xiao Yu (ELEC)

They act independently to provide easy-access support. You can contact any ombudsperson regardless of your school/department.

You can contact the ombudspersons whenever you need support in your doctoral thesis work, but you feel unable to discuss with your supervising professor and thesis advisor. Ombudspersons are not meant to act as mediators in conflicts but they can give you support and advice on how to proceed.

Challenges with your doctoral studies?

  1. Whatever challenge you have, you should always start with your supervising professor (=vastuuprofessori, ansvarsprofessor). You can always also discuss with your thesis advisor (väitöskirjan ohjaaja, handledare), if named. If these persons are not of help, then the next step is to contact doctoral education services of your doctoral programme. Please check the right planning officer or coordinator from  Doctoral Education Services | Aalto University by scrolling down the page.
  2. If your problem is specifically related to career supervision, you can contact in addition to your supervising professor either work psychologist Seija Leppänen, [email protected] or career services for doctoral students, [email protected].
  3. If you have wellbeing challenges as a doctoral student, check first Psychologist for doctoral students | Aalto University or contact docstudypsychologist[at]aalto.fi. You can also contact the health care center of the community in which you live.
  4. If you need a second opinion of something related to supervision, you can ask for “second opinion” from our ombudspersons. Check Ombudsperson for doctoral students | Aalto University
  5. If the problem is really severe and the code of conduct (Code of Conduct in the University Environment (in force until 31 July 2020) - Academic policies and regulations - Into (aalto.fi) was not followed, then you need to first check whether you have law behind you, for example in the case of harassment, we follow  Preventing harassment and inappropriate conduct | Aalto University. If you are not employed, the right person to contact is the manager of learning services of your school, and if the problem relates to employment, the right person to contact is the manager of human resources of your school. If both are concerned, then they cooperate.
  6. If the problem is not that severe, we have “workplace mediators” to help you, please check Workplace Mediation for enhancing the cooperation in teams and solving conflicts | Aalto University.
Roles in the support network of doctoral students
Roles in the support network of doctoral students

Resources for challenging situations

It is likely that doctorall students encounter some kind of challenging situations during their studies. These problems and issues are meant to be solved in a supporting manner. Please see the link below for information on what kind of support is available for you and doctoral students at Aalto.

Students studying together

Doctoral student well-being and welfare

Aalto University offers varied support services accessible to all doctoral students. There is a lot of help available for you at Aalto. Check also the community health care services. The health, safety and wellbeing of our student community is essential and is indeed one of our strategic initiatives.

Study at Aalto
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