Erasmus+ internship scholarship

Erasmus+ grants can be allocated to students completing their internships in Erasmus countries, ie., member states of the European Union and Iceland, Liechtenstein, Norway, Turkey and Macedonia. 

The grant amount depends on the destination country and the duration of the internship:

The Erasmus+ scholarship can be granted for max. 4 months, e.g., 4 months in Germany: 4 x EUR 640 = EUR 2560.

The scholarship will only be paid for the physical part of the mobility even though a virtual part can be included in all Erasmus+ internship periods.

Erasmus+ grant cannot be allocated for dissertation/thesis work.

Suitable placements are companies, public organizations and NGOs. Universities and colleges are also acceptable. Erasmus grants cannot be allocated for organizations of the European Union that have been listed on https://europa.eu/european-union/about-eu/institutions-bodies_en or organizations governing EU-programmes (e.g., national offices).

Online application form

The instructions on how to apply and the online application form can be found on the school specific pages: ARTS, BIZ, TECH. Please make sure you have all the required attachments before starting to fill in the online application form.

The required attachments are:

1. Erasmus+ Learning Agreement for traineeships 
2. Erasmus+ Grant Agreement for traineeships. Fill in your personal information and sign the form.
3. Transcript of records (digitally signed will suffice)
4. A copy of your work/internship contract or agreement. The contract must be signed by both you and your employer and must include the contact information of the employer, job description, working hours, salary, and the beginning/ending dates of the internship. If you do not yet have an official internship contract, an e-mail or equivalent document from the employer containing the information described above may be accepted.
5. Only if applicable: Declaration for Green travel grant
6. Only if applicable: Declaration for fewer opportunities grant.

Note! Haka identification is required for the internship grant application. Please remember to inform contact person at your Aalto school (see contact information below) after you have submitted the online internship grant application.

See also:

• Erasmus Student Charter 

OLS Language assessment

As an Erasmus+ traineeship grant recipient you can complete language tests in the EU Academy platform in several EU languages to know your current level in a specific language. 

You will also have access to all the language learning materials in EU Academy and thus excellent possibility to improve your language skills before, during and after your internship abroad!

If you have received an Erasmus+ grant you must return the following documents as soon as possible after the internship:

1. A report on your internship. Please see the school specific pages for further information: ARTS, BIZ, TECH. 
2. a scanned copy of your work certificate.
3. European Commission's questionnaire (EU-Survey). You will receive a link to the survey by e-mail. 

Note! If the duration of the internship period will shorten or if the required documents are not returned after the internship, the grant can be partly or entirely reclaimed.

Aalto students going on internship abroad can get extra support for ‘green travel’ by traveling to the destination in a more environmentally friendly way: by train, shared ride, bike or bus. 

The student can be entitled to the green travel support if majority of the trip, or at least the other way of a two-way trip is made with lower emission means of transport. The grant amount for this extra support is EUR 50 / mobility. In addition to this 4 travel days (= daily grant) can be added in the mobility. The student applies for the green travel grant in the internship application by submitting a declaration for green travel form. After the internship the student confirms the travel arrangements by submitting receipts or similar evidence through the after internship form.  

If a part of a two-way trip is (either to or from the destination) travelled by ferry or plane, but the majority (in kilometres) of both ways is travelled by train, car-pool, bus or bike, the student is entitled to the grant for green travel. 

If the student travels one-way trip to the destination OR one-way trip back home entirely by train, car-pool, bus, and/or bike, s/he is entitled to the grant for green travel.   

The starting point for Aalto students is Espoo, Finland, and the destination the city where the student completes his/her internship. 

NB. Aalto University is following the criteria the European Commission has set for means of transport that are more environmentally friendly i.e., 'green' and entitle for the extra support for green travel.

• Declaration for green travel

Ideas for greener travelling:  

• Erasmus by Train 
• 7 best tips for Erasmus+ green travel 

Duration of a short-term Erasmus+ internship is 5-30 days, and a virtual learning period must be included in the internship (before, during or after the physical mobility). The scholarship is paid only for the physical mobility. The virtual learning period is not mandatory for doctoral students.  

One travel day can be added both before and after the physical part of the short-term mobility. 

If the student gets the extra grant for green travel (for more info, see above) for the short- term internship, four (4) days can be added in the mobility period, i.e., altogether six (6) extra days. A daily grant will be paid for these extra travel days.  

*Students who are entitled to fewer opportunities top-up will also receive a travel grant.

Injury, illness, learning disability or other special need should not be a barrier to internationalization. Students can apply for an additional financial support to participate in international internship. The grant can be awarded to e.g., accessible accommodation, assisted mobility or such study-related special arrangements as learning materials, preparatory visits and personal assistants.

Students going on Erasmus+ funded internships can also apply for the fewer opportunities top-up. The student can be granted both the inclusion support and the fewer opportunities top-up for the same mobility period.

Applying for the inclusion support

Start preparing for the inclusion support application well in advance by contacting your School's internship coordinator. Special needs grants have a rolling deadline. The application process is completely confidential. The application is easy to fill, and the expenses caused by special need can be estimated roughly. The application will be sent to EDUFI by the School coordinator. As all special needs are unique, all of the applications will be handled on a case-by-case basis by EDUFI. The minimum sum is EUR 200. 

• Further information and application form on EDUFI webpage

Practical information

1. Contact you School's internship coordinator well in advance, preferably approx. 6 months before the planned internship in order to have enough time for preparations. 
2. Get to know the services offered at the destination, e.g., with the help of MapAbility map. You can also contact the host university/company in advance. 
3. If you use services under the Act on Services and Assistance for the Disabledor receive regular rehabilitation: contact the providers at an early stage (e.g., Kela or the insurance company).
4. If you use accessibility aids: ensure the validity of their insurance abroad.
5. If you use medication: please bring all the medicine you need during your intenrship abroad from Finland. Check the rules for importing medicines of the airline and the destination country.
6. If you need special arrangements for a disability or illness during the internship, check what kind of expert statements the host requires. Practices may vary by university/company and country. Get the necessary statements, translate them into English, and submit them to the host 2–3 months before the start of your internship.
7. When your internship placement is confirmed, agree on a communication plan with your home university.

As of the academic year 2022 - 2023 in Finland students who 

• have families (student has an underage child or children), 
• are family carers (student has an agreement of informal care with the municipality), 
• have disabilities students with EU’s disability card or who have a right for the card disabled students (at least moderate functional deficiency), 
• suffer from a severe or chronic health condition (at least moderate functional deficiency), or 
• have received international protection (refugees, asylum seekers, students who have been granted international, subsidiary or temporary protection, or the student has a refugee’s passport)

and who go on short- or long-term mobilities within the Erasmus+ programme are entitled to a fixed-fee additional grant on top of the ordinary Erasmus+ mobility grant. The student has to prove belonging to one of the aforementioned groups by submitting the declaration for fewer opportunities top-up + appendices to his/her School's exchange coordinator in order to get the grant. These grants are awarded by student's home institution who will also give further information and instructions on the application process. 

In addition to the fixed additional support mentioned here the student can also apply for the inclusion support based on real costs if they have more expenses than what the fixed additional grant covers, or if they face also other barriers than for which the fixed additional grant was awarded. 

• Declaration form for fewer opportunities top-up