Annual enrolment

After accepting your offer of admission for new right to study, you have to remember to enrol each academic year as either an attending or a non-attending student separately to each right to study.

To enrol as an attending student at Aalto University after accepting your offer of admission, go to My Studyinfo, enrol as an attending student and pay the obligatory membership fee of the Aalto University Student Union (AYY). The membership fee can be paid electronically as you enrol.

• Students without Finnish personal identity code and Finnish e-identification service (by an online bank or other Finnish service): You have to login to My Studyinfo service by using the personal link from the email from the Studyinfo portal with which you accepted your study place (email has been sent 28 March onwards and has a subject "Offer of admission in Studyinfo"). The email includes a personal link to My Studyinfo, please see further information in Studyinfo. If you have deleted the email, please contact student services (at [email protected]), the email cannot be sent again and you have to complete your enrolment following the instructions from the student services.

The enrolment period begins in April 2024 after the results for student selection has been published.

Due to additional regulations concerning tuition fees, students with a tuition fee liability must first pay their tuition fee before enrolment is possible in My Studyinfo. Your tuition fee must be received in full by the university before enrolment is possible. When the tuition fee is fully received by the university and you are able to enrol in My Studyinfo, you will receive an email with the receipt of the paid tuition fee attached. You can contact student services (at [email protected]) to ensure that your enrolment has been enabled.

If you are unable to accept the offer of admission and/or enrol as an attending student electronically in My Studyinfo and therefore enrol online, contact the student services (at [email protected]). 

You should enrol no later than 31 July 2024, and preferably sooner if possible. Enrolling for attending student status is a precondition for using any Aalto services, getting a student number, activating IT account and registering for courses.

Enrolling as non-attending (ie. deferring the beginning of studies) in the first year of studies is possible only for reasons permissible by law, which are: active service in accordance with the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Women's Voluntary Military Service Act (194/1995); maternity, paternity or parental leave; or a medical condition (illness or injury). If you accepted an offer of admission for the academic year 2022 but enrolled as a non-attending student at the time, you should enrol for the next academic year (2024 - 2025) in OILI for continuing students.

All degree students must enrol as either attending or non-attending separately to each right to study each academic year. If you do not enrol as either attending or non-attending separately to each right to study by the end of the enrolment period (no later than 30 August 2024), you will forfeit your right to study to which you have not enrolled.

The instructions below apply to you if you:

• are a second-year student or further along in your Aalto degree
• accepted an offer of admission for the academic year 2023-2024 and enrolled as a non-attending student for the first year, or
• are a transfer student at Aalto University.

If you have previous studies at Aalto University, but gained admission to a different degree programme that begins 1 August 2024, please follow the instructions for new bachelor’s and master’s students to enrol for the new right to study.

You must enrol as attending or non-attending student in the OILI-enrolment and registration service. As you enrol, pay the obligatory student union (AYY) membership fee in the OILI service with an online banking service or a credit/debit card supported by OILI. This way, both your payment and enrolment will be recorded in the student information system. (The payment service Paytrail accepts credit/debit cards, Finnish online banks etc). 

Please note that, in addition to the student union membership fee, all attending bachelor’s and master’s degree students must pay the healthcare fee to Kela, the Social Insurance Institution of Finland. 

If you cannot attend courses due to conscription, voluntary military service, non-military service or maternity, paternity or parental leave, you should enrol as a non-attending student. The period of non-attendance caused by the above reasons will not be counted towards your normative duration of studies, if you have enrolled as a non-attending student for the academic terms affected. For details see Permissible duration of studies.

You can graduate only as an attending student. Graduating as a non-attending student or without enrolling at all is not possible, even if you have completed all the requisite studies.

Enrolling as an attending or non-attending student for the academic year is compulsory for all degree students. If you do not enrol as either attending or non-attending for each of your valid rights to study separately by the end of the enrolment period (no later than 30 August 2024), you will lose the right to study for which you have failed to enrol.

If you are a new doctoral student, follow the guidelines of your doctoral programme.

If you are a continuing doctoral student, you must enrol for each of your valid rights to study separately in the OILI-enrolment service. If you cannot enrol using OILI-service, contact the student services (at [email protected]).

The data of doctoral students enrolling as attending students will also be transferred to the Aalto Current Research Information System (ACRIS).

Enrolling as an attending or non-attending student for the academic year is compulsory for all degree students. If you do not enrol as either attending or non-attending for each of your valid rights to study separately by the end of the enrolment period (no later than 30 August 2024), you will lose the right to study for which you have failed to enrol.

For doctoral students, joining the student union (AYY) is voluntary. To join, pay the student union (AYY) membership fee in  the OILI-service.

Enrolment for the academic year for continuing students is done in the OILI enrolment and registration service: https://oili.csc.fi/

If you cannot enrol using the OILI enrolment and registration service, please contact Student Services ([email protected]) to enrol for the academic year.

If you are a bachelor’s or master’s degree student and do not have access to the payment methods available in OILI (Paytrail offers the options of using Finnish online banking services, the most popular credit/debit cards, such as Visa or Mastercard, as well as MobilePay), contact Student Services ([email protected]) to get the details needed to pay the student union membership fee.

If you cannot enrol or pay the student union membership fee in the OILI enrolment and registration service, you should submit the receipt of your student union membership fee payment to Student Services ([email protected]) before the enrolment period ends. If you fail to do so, your enrolment will not be valid. The bank-issued transaction identification number (archive number, arkistointitunnus in Finnish) must be visible on the receipt. If you use email or paper mail to send the receipt, please remember to include your name and student number.

If you are a new student, you do not need an Aalto ID to enrol. Please go to My Studyinfo to enrol using the OILI enrolment and registration service.

If you have accepted an offer of admission before spring 2024 and have a valid right to study, start by activating your Aalto user ID. After that, you can enrol as a continuing student in the OILI enrolment and registration service.

If you do not have a valid right to study, please contact Student Services ([email protected]) for instructions. You can start using your Aalto user ID only after you have enrolled for the academic year.

If you cannot enrol or pay the student union membership fee in the OILI enrolment and registration service, contact Student Services ([email protected]) to get the details needed to enrol and pay the student union membership fee. You should submit the receipt of your student union membership fee payment to Student Services ([email protected]) before the enrolment period ends. If you fail to do so, your enrolment will not be valid. The bank-issued transaction identification number (archive number, arkistointitunnus in Finnish) must be visible on the receipt. If you use email or paper mail to send the receipt, please remember to include your name and student number.

If you are a continuing student with a liability to pay tuition fees and you have either no scholarship or the 50% Aalto Scholarship, you must first pay the tuition fee and only after the payment has been fully received and processed by the university, can you complete your enrolment. When the tuition fee is fully received by the university and you are able to enrol in OILI, you will receive an email with the receipt of the paid tuition fee attached. In OILI, enrol for the academic year and pay the obligatory student union (AYY) membership fee by electronic payment through a credit/debit card or a Finnish online bank supported by the payment service. This way, both your payment and enrolment will be registered in the student information system.

Continuing students with a liability to pay tuition fees, but who have received either the 100% Aalto Scholarship or an exemption on the basis of residence permit (valid on 1 August 2024) can enrol online via OILI. In OILI, enrol for the academic year and pay the obligatory student union (AYY) membership fee  by electronic payment through a credit/debit card or a Finnish online bank supported by the payment service. This way, both your payment and enrolment will be registered in the student information system.

Please note that if you have presented a residence permit in order to be exempted from the tuition fees and the permit expires before 1 August 2024, you need to present a copy of a valid residence permit for the new academic year or pay the tuition fee or your enrolment may be cancelled. You can email copies of the residence permit to the student services (at [email protected]).

These instructions apply to you if you study in the following programmes:

List of programmes (find the programme pages)

Nordic Master Programmes

• Cold Climate Engineering
• Environmental Engineering
• Innovative and Sustainable Energy Engineering
• Maritime Engineering
• Polymer Technology
• Visual Studies and Art Education

Erasmus Mundus Programmes

• Security and Cloud Computing (SECCLO) 
• Re:Anima - European Joint Master in Animation
• Biological and Chemical Engineering for a Sustainable Bioeconomy (Bioceb)
• Smart Systems Integrated Solutions (SSIs)

EIT Programmes

• Master’s Programme in ICT Innovation (EIT Digital Master School)
• Energy Storage (EIT InnoEnergy)
• Environomical Pathways for Sustainable Energy Systems (SELECT) (EIT InnoEnergy)
• EIT Urban Mobility
• Advanced Materials for Innovation and Sustainability (AMIS)
• Master's Programme in Manufacturing (EIT Manufacturing)

 Other double degree programmes

• Master's Programme in Space Science and Technology (SpaceMaster)
• Master's Programme in Communications and Data Science (Codas) 

New students admitted to Aalto University for the first year (entry year) of the programme

Please enroll according to the instructions for New students (above).

At Aalto University, new students can defer the start of studies by enrolling as a non-attending student but only for statutory reasons (e.g. parental leave or medical condition). However, please note that due to joint programme agreements and conditions set by the funding organization of the programme, students in these programmes are usually not allowed to defer the start of studies for any reason in order to receive the degree from both universities.

Tuition fees and programme fees as precondition to enrolment

• Students in Nordic Master and SpaceMaster programmes
  •  Non-EU-/EEA students, see How do I enrol for the next academic year if I have a tuition fee liability?
  •  EU/EEA students are not concerned (not tuition-fee liable)
• Students in all other joint programmes
  • If you are liable for paying a participation or programme fee to the programme, please pay this according to the deadlines and instructions provided. 
  • You will be able to make the annual enrolment in the online service My Studyinfo even before paying the participation/programme fee. However, please note the annual enrolment is conditional and Aalto University reserves the right to cancel your enrolment if you have not paid the joint programme fee by the end of the enrolment period (usually the last day of the orientation week). 
  • When enrolling, please pay attention to the reimbursement policy of the participation fee in your programme in case of withdrawal. If you are uncertain of something, don’t hesitate to contact the local programme coordinator at Aalto University.

Remember that you must annually enroll to Aalto University throughout your studies in the joint programme, irrespective of your location. For enrolment after the first year, see instructions for Continuing students below.

New students admitted to Aalto University for the second year (exit year) of the programme

Please enroll according to the instructions for New students (above).

Your right to study at Aalto University will begin from the academic year when you started in the programme (1 August), even if you only receive the Letter of Admission in the spring term of your first year. Aalto University will enroll you as attending for the first year of your studies. You will not be retroactively charged the membership fee of the student union or student healthcare fees. Read more about permissible duration of studies.

Tuition fees and programme fees as precondition to enrolment

• Students in Nordic Master and SpaceMaster programmes
  •  Non-EU-/EEA students, see How do I enrol for the next academic year if I have a tuition fee liability?
  •  EU/EEA students are not concerned (not tuition-fee liable)
• Students in all other joint programmes
  • If you are liable for paying a participation or programme fee to the programme, please pay this according to the deadlines and instructions provided. 
  • You will be able to make the annual enrolment in the online service My Studyinfo even before paying the participation/programme fee. However, please note the annual enrolment is conditional and Aalto University reserves the right to cancel your enrolment if you have not paid the joint programme fee by the end of the enrolment period (usually the last day of the orientation week). 
  • When enrolling, please pay attention to the reimbursement policy of the participation fee in your programme in case of withdrawal. If you are uncertain of something, don’t hesitate to contact the local programme coordinator at Aalto University.

Remember that you must annually enroll to Aalto University throughout your studies in the joint programme, irrespective of your location. For enrolment after the first year, see instructions for Continuing students below.

Continuing students after first year (entry year) at Aalto University

Enroll annually following the instructions for Continuing Bachelor and Master students.

In principle, you should be enrolled attending always when completing credits towards your degree or graduate. Enrolment as attending requires the membership fee of the student union AYY and student healthcare fees to KELA.

However, you have an option to enroll as non-attending for the term(s) when you are at your exit university with the following conditions:

• You are not completing any credits to Aalto University during the non-attending period
• You are not writing your thesis or graduating
• You are enrolled and actively studying at the partner university abroad.

Note the following implications of enrolment as non-attending

• You cannot use student benefits in Finland when enrolled as non-attending (e.g. student housing, discounts in public transportation and student canteens)
• You cannot extend your student residence permit when you are enrolled as non-attending
• You cannot receive mobility scholarships from Aalto University (e.g. Erasmus+) when enrolled as non-attending
• You cannot use the FSHS student healthcare services if you are enrolled as non-attending and you haven’t paid the healthcare fee to KELA
• You may only have non-statutory periods of absence up to a maximum of two academic terms without diminishing your permissible duration of studies
• You must always enroll as attending when you write your thesis and when you graduate.

Tuition fees and programme fees as precondition to enrolment during the normative study period (2 academic years)

• Students in Nordic Master and SpaceMaster programmes
  •  Non-EU-/EEA students, see How do I enrol for the next academic year if I have a tuition fee liability?
  •  EU/EEA students are not concerned (not tuition-fee liable)
• Students in all other joint programmes
  •  If you are liable for paying a participation or programme fee to the programme, please pay this according to the deadlines and instructions provided. 
  •  You will be able to make the annual enrolment in the online service My Studyinfo even before paying the participation/programme fee. However, please note the annual enrolment is conditional and Aalto University reserves the right to cancel your enrolment if you have not paid the joint programme fee by the end of the enrolment period (usually the last day of the orientation week). 

Tuition fees and programme fees as precondition to enrolment after the normative study period (2 academic years)

The student agreement and the programme’s own tuition fee & scholarship policy is valid for two academic years, which is the normative study period. After this, all students will follow the local tuition fee & scholarship scheme of Aalto University.

Non-EU/EEA students are liable for paying tuition fees to Aalto University. Covering the fee in a way or another is a precondition to enroll. Remember that you must annually enroll to Aalto University throughout your studies in the joint programme, irrespective of your location.

•  EU/EEA students in all programmes
  • Follow the instructions for Continuing Bachelor and Master students.
•  Non-EU/EEA students in all programmes

You will not be able to enroll in the online service My Studyinfo on your own. In order to enroll, you must first pay the Aalto University tuition fee, apply for and be awarded a scholarship for one additional term, or provide proof of exemption of tuition fee liability. After this, please contact the student services for instructions for offline enrolment. Read more about tuition fees and scholarships at Aalto University

Continuing students after second year (exit year) at Aalto University

The student agreement and the programme’s own tuition fee & scholarship policy is valid for two academic years, which is the normative study period. After this, all students will follow the local tuition fee & scholarship scheme of Aalto University.

Non-EU/EEA students are liable for paying tuition fees to Aalto University. Covering the fee in a way or another is a precondition to enroll. Remember that you must annually enroll to Aalto University throughout your studies in the joint programme, irrespective of your location.

•  EU/EEA students in all programmes
  • Follow the instructions for Continuing Bachelor and Master students.
•  Non-EU/EEA students in all programmes
  •  You will not be able to enroll in the online service My Studyinfo on your own. In order to enroll, you must first pay the Aalto University tuition fee, apply for and be awarded a scholarship for one additional term, or provide proof of exemption of tuition fee liability. After this, please contact the student services for instructions for offline enrolment. Read more about tuition fees and scholarships at Aalto University.

In your first year of studies you can enrol as a non-attending student (i.e. defer the start of your studies) only for reasons referred to in the Universities Act (Yliopistolaki 558/2009, Section 39), that is, if you are:

• in active service referred to in accordance with the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Act on Voluntary Military Service for Women (194/1995);
• need time off their studies to take care of their child in connection with the child’s birth or adoption (on maternity, paternity or parental leave); or
• unable to start your studies due to a medical condition or injury.

Please note that the possibility to enrol as non-attending in the first year of studies for reasons of active service is valid only for service performed for the state of Finland.

Enrol as non-attending in My Studyinfo and submit to Aalto University a certificate which verifies the reason for your non-attendance. 

• Students without Finnish personal identity code and online banking ID: You have to use the personal link from the email that you have received from the Studyinfo portal to accept your study place. The email includes a personal link to My Studyinfo, please see further information in Studyinfo. If you have deleted the email, please contact student services (at [email protected]) and they can send the email again.

You may certify the reason with one of the following documents:

• A military induction order or certificate of military service
• A certificate from Kela (the Social Insurance Institution of Finland) showing the funding period for your maternity, paternity or parental leave or adoption, or a medical certificate of pregnancy
• A Kela decision granting a Sickness Allowance or
• A medical certificate certifying your inability to start studies due to personal illness or injury.

If your reason is the performance of military or non-military service, send the documents verifying the reason to the student services (at [email protected]). State clearly in the subject of the email: "New student enrolment as non-attending, certificate / [your name], [your study option/programme]".

If you refer to a medical condition, parental leave, or your documents includes other sensitive information, send the documents as a secure message via https://securemail.aalto.fi to school-specific Student Service's e-mails. State clearly in the subject of the email: "New student enrolment as non-attending, certificate / [your name], [your study option/programme]". 

School-specific Student Service's e-mails when sending a secure message:

• School of Arts, Design and Architecture: [email protected]
• School of Business: [email protected]
• School of Chemical Engineering: [email protected]
• School of Electrical Engineering: [email protected]
• School of Engineering: [email protected]
• School of Science: [email protected]

Please follow the instructions for sending secure messages.

Submit the certificate no later than 31 July 2024, or sooner if possible, to give the university time to check the reason for your enrolment as non-attending before the end of the enrolment period.

If you do not have a reason specified in the Universities Act for your enrolment as a non-attending student, you have to enrol as an attending student. 

If you do have reasons specified in the law for enrolling as non-attending during your first year of studies and they are in effect between 1 August 2024 and 31 July 2025, you may enrol as non-attending for the entire academic year. Please note, however, that non-attending status may affect the amount of time you have remaining to complete a degree:
•    The time you have left to complete a degree is unaffected if the reasons for your non-attending status are military or non-military service, or maternity, paternity or parental leave, and they are effective during both autumn and spring term.
•    Your remaining duration of studies is reduced by one term if the grounds of your non-attending status are military or non-military service, or maternity, paternity or parental leave and the grounds are effective during only autumn or spring term.
•    If you are non-attending due to a medical condition, your time of absence begins to immediately reduce the time you have left to complete a degree. In such cases it makes no difference whether you are non-attending for one term or for the whole academic year.
 

Enrolment as a non-attending student after the first year can be done in OILI enrolment service. You must activate your Aalto IT account to complete the enrolment in OILI.

If you cannot enrol using the OILI service, contact the student services (at [email protected]).

If you have a tuition fee liability and you wish to enrol as non-attending, contact the student services (at [email protected]).

If you enrolled as non-attending for the whole academic year but you want to have non-attending status for the autumn term only, you must change your spring term 2025 status to attending in the OILI enrolment and registration service during the enrolment period for spring term (25 November 2024 to 3 January 2025). Enrolling for the academic year or making a change to your attendance status outside of the enrolment periods can be done by contacting Student Services ([email protected]). For this purpose you will need to pay the the student union (AYY) membership fee. Student Services will provide you with instructions on how to pay the AYY membership fee. You must also pay a Healthcare fee for students in higher education when you register as an attending student.

If you enrolled as attending for the whole academic year, but you want to be non-attending for spring term 2025 only, you must change your spring term status to non-attending during the enrolment period (25 November 2024 to 3 January 2025) for spring term by sending a certificate proving the reason for non-attendance to Student Services ([email protected]i ) when your reason is military service or non-military service. If your reason for non-attending status relates to maternity, paternity or parental leave or a medical condition, send your certificate in an encrypted email in the https://securemail.aalto.fi service to school-specific Student Service's e-mails. State clearly in the subject of the email: ‘Name, study option, enrolment as non-attending for the first year’.

School-specific Student Service's e-mails when sending a secure message:

• School of Arts, Design and Architecture: [email protected]
• School of Business: [email protected]
• School of Chemical Engineering: [email protected]
• School of Electrical Engineering: [email protected]
• School of Engineering: [email protected]
• School of Science: [email protected]

 See instructions for sending encrypted email. 

If you have a permissible reason for enrolling as non-attending, your enrolment will be registered and you can apply for refund of your student union (AYY) membership fee for spring term.

During the enrolment period, you may change non-attending status to attending status in OILI . Outside of the enrolment periods, you can change your attendance status by contacting the student services (at [email protected]). Please note that the Healthcare fee for students in higher education is not included in the student union (AYY) membership fee. Bachelor’s and master’s students who have enrolled as attending must pay the healthcare fee to Kela, the Social Insurance Institution of Finland, in addition to their student union (AYY) membership fee.

If you are pursuing a bachelor’s or master’s degree, you may apply to the student union for a refund of your student union (AYY) membership fee once your non-attending status has been registered.

According to section 40 of the Universities Act (Yliopistolaki 558/2009), the normative duration of studies for a bachelor’s degree is three (3) academic years and for a master’s degree two (2) academic years. However, under section 41 of the same act, students have the right to complete their degrees in a time exceeding the normative duration of studies by a maximum of two years (totalling seven (7) years altogether). The time to complete a master’s degree by itself may exceed the normative duration by no more than two years (four (4) years altogether).

The duration of studies is unaffected by time spent:
•    in military service under the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Act on Voluntary Military Service for Women (194/1995), or
•    on maternity, paternity or parental leave due to birth or adoption.

Your right to study may be extended for the above reasons provided that you enrolled as non-attending for the academic terms during which this reason was effective.

Similarly, students may have other periods of absence up to a maximum of two academic terms (four in the case of students who began studies before 1 August 2015) without diminishing the time they have left to complete a degree if they have enrolled as non-attending in an appropriate manner. Any additional enrolment as non-attending after this will be subtracted from the time left to complete a degree.

Non-attendance due to a medical condition does not extend the time left to complete a degree, it reduces the time available. This is despite the fact that medical conditions, such as illnesses or injuries, are valid grounds for enrolling as non-attending during the first year of studies. This means that if you are unable to begin or complete studies due to a medical condition, you may enrol as non-attending for up to two terms without this causing a reduction in the time you have remaining to complete a degree. Medical conditions are, however, valid grounds for applying for an extension to your right to study.

You may apply for an extension if you do not have enough time to complete your degree within the given duration of studies.

If you begin military or non-military service after gaining admission to the university and have enrolled as non-attending for some academic terms before or after your service period, you may become ineligible for the student loan compensation paid by Kela. While military service is a valid reason for extending your eligibility for the student loan compensation, any extension granted will cover only the academic terms spent in military service, not any periods of non-attendance before or after service.

Read more on the student loan compensation on the Kela pages: https://www.kela.fi/student-loan-compensation