Please notice! Instructions for the Aalto community are available here
Aalto University uses Deltagon Sec@GW software to protect e-mail confidentiality. Receiving messages does not require installations on workstations. The software transforms the e-mail message to be readable in www browser, saves the encrypted e-mail temporarily and sends a notification message to the receiver with a protected link to read the actual message. Sender determines the protection level used to send a message.
- In “Letter” level the message traffic is automatically protected with SSL encryption and the message is locked with Deltagon MessageLock™-technique.
- In “Registered letter” level also the receiver is authenticated using SMS authentication. In practice when the receiver opens the message system asks for a PIN code that is simultaneously sent as a text message to receiver’s mobile phone.
Notification message
When a confidential e-mail has been sent to you, you will receive a notification message to your e-mail. The actual message opens with a protected browser connection by clicking the link in the notification message.
SMS authentication
If the message is sent in “Registered letter” level, you will need a PIN code to open the actual message. PIN code will be automatically sent to your mobile phone as a text message when you have clicked the link in notification message. After you have received the PIN code, enter it to the field and press “Continue” button.
In case you don’t receive the PIN code to your phone (within a reasonable time); you can order the PIN code again with “Order PIN code” button. If your phone number is incorrect or the authentication failed, inform the sender with “Send notification” function.
Reading message
Message opens as follows:
Functions: | |
Reply | Send secure reply |
Reply all | Send secure reply to all |
Forward | Forward message securely |
Question mark | Show instructions |
Print message | |
Save | Save the message to your computer (txt, html, zip, encrypted zip-file or S/MIME encrypted eml). If saving as encrypted zip, fill in desired password to “Password” field. Message can be saved it S/MIME encrypted form only if you have an S/MIME certificate in use. |
Delete | Delete message from server immediately |
Logout | Store the message in server for a limited time. Reopening of the message requires authentication which can be done by using cookies or password. |
Replying to message
Reply window opens as follows:
Functions: | |
To | Choose recipients (in Reply all function) |
Subject | Write message header |
Message | Write message |
Abort | Abort the reply without sending the message |
Attach | Add attachments to message: browse desired file and press “Attach” button |
Send/Lähetä | Send message |
Questionmark | Show instructions |
After you have sent the message you will see a confirmation and you can save the sent message and attachments to your own computer. The question mark in top right corner of each screen gives details of the different functions.
Logout
Message can be stored on the server for a limited time. Reopening of message requires identification that can be based on cookies or password. If you choose to store the message using password, write the desired password to the given fields. Press “OK” button to confirm your choice or “Back” button to return to the message.
Initiate secure and encrypted mail dialog
Deltagon Sec@GW software enables you to initiate confidential messaging to Aalto University.
To send secure messages, open an address https://securemail.aalto.fi with a web browser. To send messages, you must register to the service. Write your e-mail address to “From” field and press “Continue” button. Now you can authenticate to the service to send e-mail. Register your e-mail address with “Register” button or write another address with “Back” button. You can end the session without registration with “Exit” button.
Writing a message
Functions: | |
To |
Add receiver’s e-mail address |
Edit | Edit receiver address |
Address book | Add previously used address as receiver (for registered users) |
Subject | Write message header |
Message | Write message |
Read receipt | Ask the receiver for a read receipt |
Signature |
Sign the message and use the same signature in future (for registered users) |
Exit | Exit securely without sending the message |
Send | Send message |
Attach | Add attachments to message: browse desired file and press “Attach” button |
Question mark | Show instructions |
After message is sent, it can be saved to your own computer or printed.
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