Aalto Doctoral Programme in Science

The School of Science operates in the following doctoral education networks:

Brain & Mind
CMMP- Network in Condensed Matter and Materials Physics
Doctoral Education Network in Systems Analysis, Decision Making and Risk Management
ENNUSTE - Doctoral Education Network in Nuclear Science and Technology
FDNSS - Finnish Doctoral Education Network in Stochastics and Statistics
HICT - Helsinki doctoral education network in information and communications technology
Nordic IoT Hub - Nordic collaboration in Industrial IoT

The Aalto University encourages doctoral degrees that are jointly supervised with an international partner. These agreements are referred to as Cotutelle Agreements. Arrangements for joint supervision are made in terms of the studies and supervision of a single doctoral student that will be awarded degrees and the associated certificates from both universities.

Cotutelle agreements are part of the university's aim to achieve and maintain high quality of international standards in research and education. International cooperation is an integral part of the doctoral education of Aalto University, and one method for such cooperation is arrangements for the joint supervision of doctoral degrees. A doctoral student may earn a double degree under a joint supervision arrangement between two universities provided that the joint supervision is based on genuine scientific cooperation, bringing added value to the doctoral thesis and enhancing the quality of the research.

Cotutelle agreements should be made at the beginning of the studies but it requires a right to study at the Aalto University before any agreement can be made.

Application periods 2021

Applies to all applicants, with the exception of applicants for part-time doctoral studies in the research field of Industrial Engineering and Management.

Applicants to the research field of Industrial Engineering and Management

1. Applications are invited from full-time applicants to the research field of Industrial Engineering and Management once a month. The application deadlines are identical with those of other research fields in the programme, please see deadlines above.
   1. Full-time doctoral students plan their studies with the view to allowing the doctorate to be earned within four years of the right to pursue a doctoral degree being granted. Those applying for a full-time right to pursue a doctoral degree must have funding secured for at least 6 months (e.g. from the employer, or through project funding or a grant). Students employed outside Aalto University must append in their application a certificate issued by the employer proving their possibility to pursue full-time studies (i.e. a minimum of 80% of working hours may be used towards doctoral studies).
2. Applicants to part-time doctoral studies in the field of Industrial Engineering and Management may apply twice a year.
   1. Those who do not meet the above criteria for full-time doctoral students are regarded as part-time doctoral students. This category includes, for instance, doctoral students who have a main occupation elsewhere than at the School of Science. Part-time doctoral students plan their studies so as to allow the doctoral degree to be completed in a maximum of eight years.
   2. It is advisable to have a discussion with the part-time students on whether their research is closely connected to their work, and how their employer can support intensive doctoral studies alongside work.

Application periods 2021: part-time applicants, Industrial Engineering and Management

Processing the applications

Each application is processed in the next possible meeting of the Doctoral Programme Committee when all the required materials have been received. Only applications with all the required materials will be processed. Incomplete applications will be rejected, unless the missing materials are sent by the deadline given. The right to pursue a degree will be valid only after the dean has granted the right and the applicant has accepted the offer of admission. The applicant has one month to accept the offer and cannot postpone the start of the right to pursue a degree.*

*Please note:

From 1 August 2016 onwards applicants who have been given an offer of admission may accept only one student place leading to a higher education degree in Finland during one academic term (Universities Act 558/2009). Higher education degrees include bachelor’s, master’s, and doctoral degrees awarded by universities as well as degrees from universities of applied sciences.

The academic terms run from 1 August to 31 December and from 1 January to 31 July. The acceptance of a student place is binding and cannot be cancelled. Even if the accepted applicants postpone the commencement of studies or give up their right to study, they cannot accept another study place leading to a higher education degree starting the same academic term.

The general eligibility criteria for higher education are defined in the Universities Act (558/2009, section 37) and in the Aalto University Student Admissions Criteria for 2021.

Eligible applicants for studies leading to a doctoral degree from the Doctoral Programme in Science will have completed:

• a relevant master’s degree awarded by a university;
• a relevant master’s degree awarded by a university of applied sciences; or
• a relevant study programme abroad which in the awarding country gives eligibility for the corresponding level of higher education.

Policy on the recognition of degrees awarded outside Finland

Applicants holding a degree earned abroad are eligible for doctoral studies provided their degree gives them eligibility for corresponding higher education in the awarding country. As a rule, degrees earned abroad are recognised at Aalto University provided that they have required studies of at least four years, including a thesis similar to the master’s thesis, and that such studies in the view of the school equip the student with the skills and knowledge needed to pursue doctoral studies at the school. The precondition for the recognition of European degrees is that the degree is a university degree combination earned in accordance with the Bologna Process principles (3+2 years).

Policy on the recognition of master’s degrees from Finnish universities of applied sciences

Applicants with a master’s degree in a relevant field earned at a Finnish university of applied sciences are reviewed on a case-by-case basis for their aptitude to pursue doctoral studies. If the school deems the applicant with a relevant master's degree from a university of applied sciences as having the potential to complete the doctoral degree, the applicant will be assigned sufficient supplementary studies to allow him or her to begin the doctoral/licentiate studies. The scope of the supplementary studies may not, however, exceed 60 ECTS credits. If the scope of the supplementary studies exceeds this maximum, the applicant is advised to complete a master's degree at the university level before applying for a right to pursue the doctoral degree.

When assessing the students’ potential for successful doctoral studies and determining their need for supplementary studies, the school will consider the scope of master’s degrees at the student’s university of applied sciences (in Finland, such degrees are of 60–90 cr, less than the 120-credit scope of master’s degrees at Finnish universities such as Aalto).

Applicants with a prior degree earned abroad and corresponding to a relevant Finnish master’s degree from a university of applied sciences are treated equally to those with master’s degree from a Finnish university of applied sciences.

The academic evaluation of the applicant is performed by the supervising professor in charge of the research field sought by the applicant. The Doctoral Programme Committee also evaluates the applicants. In addition, all applicants to the field of industrial engineering and management are evaluated by the Department of Industrial Engineering and Management.

The evaluation of applicants takes into account the following criteria:

Contents of the previous degree(s):

1. sufficient basic information concerning the research field applied for; this information is collected from e.g. the major studies or advanced studies that were included in the applicant’s master's degree
2. sufficient basic information to support the applicant’s ability to carry out the research work and writing for the doctoral thesis

The School of Science may set prerequisite studies for the applicant to complete by e.g. taking master’s level courses.

Academic performance:

1. The applicant received a minimum grade of at least 4 (on a scale of 1–5) for the master's thesis
2. an average grade of 3.5 (on a scale of 1–5)  for the master’s degree courses (excluding the thesis), OR
3. if the applicant earned his/her master’s degree in accordance with the degree regulations of 1995 or earlier (when Finnish bachelor's and master's degree were not pursued separately), he or she received an average grade of at least 3.0 (scale 1–5) for the major at the master's level.

Exceptions to the grade limits mentioned above may be made only for special reasons set forth in a well-founded written statement by the supervising professor. In such cases, the Doctoral Programme will request a statement from the supervising professor.

Other evaluation criteria:

1. the quality of the applicant’s university degree and its status internationally
2. the applicant’s potential as a researcher; previous experience in research research-related work experience, conference presentations, journal articles, etc.
3. relevance of the research topic: to ensure genuine research interest by the supervising professor and adequate resources to advise the student in the research of the department’s focus area
4. the research proposal: the theoretical and practical innovative value of the topic; the feasibility of the research proposal (its quality, planned methods, etc.)
5. time management and resources: the research proposal and the time the student has available for the doctoral studies over the next four (4) years
6. the supervising resources of the university in the research field
7. other grounds for admission presented by the applicant

Applicant evaluations for the research field of industrial engineering and management:

The Department of Industrial Engineering and Management and the supervising professor are responsible for evaluating applicants to the research field of industrial engineering and management. The Doctoral Programme will request an evaluation statement from the department. Preference will be given to applicants who have shown outstanding academic performance and are otherwise strongly qualified for doctoral studies in the department.

Successful applicants will have excellent skills in Finnish, Swedish, or English.

Finnish and Swedish proficiency are demonstrated according to ‘Demonstrating proficiency in a national language of Finland’, of the Aalto University Student Admissions Criteria for 2021. English proficiency is demonstrated by language test.

The recognized English language tests and their minimum scores required for admission to doctoral studies are (Aalto University Admissions Criteria 2021):

1. IELTS (Academic): 6.5, and 5.5 for Writing;
2. TOEFL:
   1. IBT (Internet-based Test): 92, and 22 for the Writing section or
   2. PDT (Paper-Delivered Test): Reading 22, Listening 22, and Writing 24
3. C1 Advanced, prev. Cambridge Certificate in Advanced English: A,B or C
4. C2 Proficiency, prev. Cambridge Certificate of Proficiency in English: A,B,C or Level C1
5. Pearson Test of English Academic (PTE A): 62, and 54 for writing

An English language test is not required in doctoral admissions of applicants who  (Aalto University Admissions Criteria 2021):

1. earned a degree taught in Finnish, Swedish or English in a higher education institution in Finland.
2. earned a degree in an English-medium programme at a higher education institution in an EU/EEA country. The language of the degree must be stated unambiguously in the degree certificate or its appendix, or in the transcript of records or other official document issued by the awarding higher education institution.
3. earned an English-medium higher education degree in Australia, Canada, New Zealand, South Africa, Switzerland, the United Kingdom or the United States while residing in that country.
4. received his or her primary and secondary education in English in an EU/EEA country, Australia, Canada, New Zealand, South Africa, Switzerland, the United Kingdom or the United States.

A minimum of one half of the degree must be completed in a country and higher education institution that meets the requirements for exempting the student from taking an English test

In addition, at the School of Science, an English language test is not required in doctoral admissions of applicants who have:

• been deemed by their supervising professor as having sufficient proficiency in English to pursue doctoral studies. The supervising professor must submit a written statement on the language skills of the applicant. The Doctoral Programme will request the statement from the supervising professor.

Submission of English test result:

Only official reports of the language test are acceptable as proof of proficiency.

• For IELTS test, upload a copy of the official test report (as a PDF) to the application system. The test results are verified through the test administrator’s electronic verification service.
• TOEFL test results must be sent to Aalto University by the test administrator directly. Request your official score report to be sent from the test administrator to Aalto University reporting code 7364. Unofficial score reports sent by applicants will not be accepted. Test scores submitted with the Aalto University reporting code are checked for authenticity in the test administrator’s verification database. The scores are available within 1 to 2 weeks of sending the score report request.
• PTE test scores are sent via the test administrator’s electronic service. Applicants who took the PTE test must log in to their PTE account and send their results in the system to Aalto University. The test administrator notifies by email when the results have been sent to the university.
• For the C1 Advanced or C2 Proficiency language test, upload a PDF copy of the results report to the application system. The test-taker’s ID number (e.g. ABC1234567) and reference number (e.g. 173YU0034522) must be entered in the system. Test takers must be logged in to the language test system to submit their results to Aalto University. The results are verified electronically.

Application form and its appendices

Before submitting the application, each applicant must contact the professor in charge of his/her doctoral research field and supervising the doctoral thesis (supervising professor).

Electronic application form (Studyinfo.fi)

In the application form, please choose Doctoral Programme in Science as a study programme ("Add study programme").

After reading the instructions and getting all the documents ready, register on the online application system, fill in the application, attach all the required documents and send it.

Required appendices (scanned in pdf form)

1. Curriculum vitae (CV) including a list of publications and a proof of other scientific activity
2. Study plan
   1. incl. 40 ECTS of doctoral studies
3. Supervision plan
4. Research plan with an implementation schedule and funding plan. A research plan includes:
   1. a preliminary research plan
   2. a schedule for the research
   3. possibilities for funding the research work (full-time applicants must have acquired funding for at least six months when applying; plans to apply for funding is not sufficient for a full-time status)
   4. the aim and impact of the research
   5. methods and implementation of the scientific plan
   6. researcher mobility during and after doctoral studies
   7. a publication plan
5. Copy of the identity page of your passport

The study plan, research plan and supervision plan must all be approved and signed by both the applicant and the supervising professor. Upon his or her signature of the documents, the professor in charge of the research field agrees to act as the supervising professor of the applicant.

Applicants with a master´s degree or education earned at an institution other than Aalto University (or the forerunners of Aalto University) shall also provide the following documents:

1. Certified copies of the Master’s degree certificate and official transcript
   • Master's degree certificate, including all the appendices and the Diploma Supplement in European countries
   • Official transcripts of records of all the courses included in the master’s degree
   • Official translations of these, if the originals are not in Finnish, Swedish, or English.
   • Please upload these as scanned copies to the electronic application form in Studyinfo.
   • Please submit also the certified hard copies according to the instructions below*. The certified hard copies need to be submitted to the doctoral programme before admission. Please note that certified hard copies will not be returned to the applicant.
2. Abstract of master's thesis in English
3. Proof of proficiency in Finnish, Swedish or English. A successful applicant must have an excellent command of Finnish, Swedish, or English.
4. Copy of the identity page of your passport
5. A document confirming eligibility for doctoral studies, if needed (please see Eligibility for doctoral studies) with an official translation, if the original document is not in Finnish, Swedish or English

*Degrees awarded by a higher education institution outside Finland:

1. Send certified hard copies of the required degree documents including official translations (listed above) to our office (Päivi Koivunen, Doctoral Programme in Science, PO BOX 15500, 00076 AALTO)
2. Please note that the required degree documents including official translations need to be submitted according to the country-specific document requirements, if the Master’s degree is completed in: Australia, Bangladesh, Cameroon, Canada, China, Eritrea, Ethiopia, Ghana, India, Indonesia, Iran, Ireland, Kenya, Malaysia, Nepal, New Zealand, Nigeria, Pakistan, South Africa, Sudan, the United Kingdom or the United States. Read the requirements on Country-specific requirements, and send the documents to the doctoral programme by mail (Päivi Koivunen, Doctoral Programme in Science, PO BOX 15500, 00076 AALTO) or by e-mail ([email protected]), if the documents need to be submitted electronically. Please DO NOT send the documents to the Admission Services as instructed in the country specific requirements webpage.

*Degrees awarded by a higher education institution in Finland:

1. If you have completed a degree in Finland after 1 January 2003 and you have a Finnish personal identification code, Aalto University will verify your degree electronically using a national database.
2. If your degree was completed before 1 January 2003, or you do not have a Finnish personal identification code, send certified hard copies of the required degree documents (listed above) to our office (Päivi Koivunen, Doctoral Programme in Science, PO BOX 15500, 00076 AALTO).

Certified copies and translations

Copies of degree certificates and a transcript of records must be certified by the awarding university or by a notary public. The copies must be taken from the original, official documents. A multiple-page certified copy must be certified on the front side of every page. Each page must have the certifying official’s original signature, printed name, ink stamp and date. Copies of officially certified copies are not accepted, the certifying official’s ink stamps and signatures must be original. A note declaring official copy status (such as a “True copy” stamp) is insufficient.

The translation is official if it has been done by the higher education institution that awarded the degree or by a certified translator (authorised translator). The translations must have the certified translator’s original ink stamp and signature.

The official translations must be either original or certified paper copies of the original documents. Unofficial copies of the translations are insufficient. The official translations must be accompanied by certified paper copies of the original documents in the original language. Translations by themselves are insufficient.