Student Guide

Privacy notice

Privacy notice for students

General Data Protection Regulation (EU) 2016/679, (GDPR), Articles 13 and 14

Dear current and former students,

This notice concerns degree students, exchange students, non-degree students who have a right to pursue single course(s) and Open University students. The notice contains information about how personal data on students is processed and the rights that students have to their own personal data.

In order to comply with our educational duties, such as arranging teaching, collecting and maintaining data on studies and degrees, and providing student services, we have to process various kinds of information by which an individual may be identified, ‘personal data’. In this context, the student is referred to as a ‘data subject’ and we are referred to as the ‘controller’, that is, the party that controls the processing of the personal data for the abovementioned purposes. We only process personal data that is necessary for complying with our duties. Therefore, we collect and handle personal data more regarding degree students than the other student groups.

Name: Student information
 Date: 1 January 2022, updates to items 3, 5, 6 and the appendix
1 July 2020, contact details for controller updated, updates to items 3, 5, 6, 14
9 September 2019, contact details updated in items 2, 9, 10 and 11 , updates to item 5
26 June 2019, updates to item 14
30 April 2019, updates to item 6
27 March 2019, updates to item 3 and 6 and the appendix
1 January 2019, updates to items 3,6 and 7
25 May 2018, original document
 Controller, unit in charge:

Aalto University
Aalto University Foundation
Postal address: P.O. Box 11000, FI-00076 AALTO
Street address: Otakaari 24, 02150 Espoo
Tel.: +358(9) 47001 (exchange)

Learning Services
Eija Zitting, Director, Learning Services

Short description A description of the university’s processing of personal data on students in order to comply with its statutory educational duties
A: Personal data collected directly from data subject Yes 
B: Personal data collected elsewhere than from the data subject Yes 

Privacy notice for students

Privacy notice, Sisu student information system

This privacy notice applies to degree students, exchange students, non-degree students, Open University students, and members of the Learning Services staff and the teaching staff whose personal data is processed in the Sisu student information system.

This privacy notice also applies to continuing education students insofar as their personal data is processed in Sisu.

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