Undergraduate Centre Exhibition Guidelines

1. Gallery Reservation Booking System

Two week period is recommended, any exhibition plans for longer durations should be emailed to curator Edel O Reilly <[email protected]>

Exhibitors can submit a booking request directly on booking.aalto using the exhibition spaces and selecting ‘Beta Space Otakaari 1’ or using this direct link to the calendar: https://booking.aalto.fi/onlinekalenteri/aaltobooking/?kt=fav&laji=N%E4yttelyalueet&sijainti=&ctila=22248 

Please remember to select 9:00-19:00 and check all weekdays between start and end dates when making your booking

1. Exhibition Building and Accessibility

Accessibility: 

For accessibility there must be a minimum 2m wide pathway through the hallway as an emergency route. Works and pedestals should be placed next to the walls so that there is a direct passage in the middle.  It is recommended to avoid placing pedestals or tables in the middle of the corridor.

Emergency exit routes and fire extinguisher locations must remain unobstructed by any furniture, equipment or other items brought by the exhibitor or any Beta Space furniture rearranged by the exhibitor.

Display Systems:

The marble pedestals in the room should not be moved and exhibitors do not have permission to move them. They are heavy and this action could result in injury and, or damage to the materials. 

Do not turn or twist the light fittings in the ceiling. These should not be touched or adjusted by exhibitors as they are not designed as adjustable spot lights. For questions around lighting please contact the curator or workshop master listed below. 

Black, white and natural timber pedestals are stored in the storage corner, near Lobby service in A-wing of Otakaari 1,  Undergraduate Centre. There are also black Artek tables and a ladder there. 

Exhibition organizers may borrow and use these displays for exhibitions in the BetaSpace Gallery but must be returned to the storage corner and organised in the same way as illustrated in the images below. 

Hanging Systems:

• The brass hanging bars designed by Alvar Aalto in the Beta Space showroom can be found on the 1st floor of Otakaari 1. From the color class (no. A124-A125a) on the edge.
• These brass bars are used in the space by hanging them from the roof bar, the brass bars have clamps for hanging the work
• The marble wall of the space must not be taped or attached to the work with nails, etc. or otherwise put anything. There are suspension bars on the ceiling to secure the work.
• No tape or wires should be placed on the floor of the room to run across the floor, but they should be installed to run from above / overhead.
• The wood panel wall of the space should not be taped. However, you can use small nails, small screws, and other small mounting needs such as rivets / pins / pins if you want to attach something to that wall. These can be found in the workshop hanging cart of the workshop master, among other things.
• Exhibition hanging cart with tools and similar accessories for erection and dismantling can be provided by the A-wing workshop master. There are also some suspension hanging options available on request to attach to bars and wires. Please contact Pauliina Parjanen, Workshop Master <[email protected]>
• Do not use tape on the windows

1. Lighting

• Do not turn or twist the light fittings in the ceiling. These should not be touched or adjusted by exhibitors as they are not designed as adjustable spot lights. For questions around lighting please contact the curator or workshop master listed below. 

1. A/V Equipment

• BetaSpace has two TV screens
• Electricity sockets are only president on the wood panelled wall

1. Cleaning:

• Exhibitors are responsible for cleaning their exhibition space during and after the exhibition.
• The exhibition space must be cleaned after opening events as well.
• Exhibitors should return all furniture and equipment to storage.

1. Insurance and release of liability

• The Beta Space Gallery has no responsibility for exhibition insurance coverage or for incidents of injury or theft occurring at the event. We recommend that exhibitors obtain insurance against loss or damage and indemnity insurance for their own goods, items, devices and furnishings if needed.
• The setting up of all artwork and other items for display at the Beta Space Gallery, Otakaari 1 A-Wing occurs at the owner’s risk.
• Should building property incur loss or damage during an exhibition, the costs of repair or replacement will be charged to the exhibitor.

1. Contact details

Install equipment questions:

Pauliina Parjanen, Workshop Master <[email protected]>

Reservations and curatorial requests:

Edel O’ Reilly, Curator <[email protected]>

Lobby Services, Otakaari 1, A-Wing:

Email: [email protected] / tel. +358504723520