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Evaluation and graduation

What happens during the process?

Read first Evaluation and graduation for the required steps before the pre-examination can being and for a checklist of the entire process leading to permission for defence. After that, read the more detailed description of the pre-examination process below.

Note that all official decisions regarding the process are made by your School’s Doctoral programme committee (DPC).

1. Finalise your thesis for pre-examination. See more information and guidance.
2. Present your finalised manuscript to your supervising professor who confirms that it is ready for pre-examination.
3. Apply for pre-examination.
   • Your supervising professor proposes two pre-examiners, who are willing, available and impartial.
4. DPC decides on sending the doctoral thesis for pre-examination and appoints two pre-examiners.
   • Doctoral programme informs all parties of the decision of DPC and sends all the thesis material to the pre-examiners.
   • The doctoral student cannot contact the pre-examiners during the pre-examination phase.
5. The pre-examiners send their statements to the Doctoral programme
6. DPC decides on the permission for public defense based on statements of the pre-examiners. Doctoral students have the right to submit an official written response.*

Permission for public defence also constitutes as the approval to publish; you may not send your thesis to print until permission for defence has been granted. In addition, you cannot beging the publishing process until the name of the opponent, custos and the date of defence have been confirmed by DPC, as these details must appear (be printed) in the thesis. Please also check what changes, if any, you may make to the manuscript after submitting it for pre-examination.

* You can submit an official written response e.g. if a pre-examiner has gravely misunderstood something in your thesis and there are significant mistakes in the statement that may affect the DPC's decision on granting permission for public defence. Submit your official written response before the decision of DPC.