Transcribe recordings in Microsoft Word

This article teaches how to convert speech to text using the Microsoft Word Transcribe feature. With Transcribe in Word in Microsoft 365, you can record in-person conversations using any video conferencing platform and automatically generate a complete transcript. This is useful for transcribing a lecture or a meeting.
Transcribe feature in Microsoft Word

The transcribe feature converts speech to a text transcript with each speaker individually separated. After your conversation, or meeting, you can revisit parts of the recording by playing back the time-stamped audio and edit the transcription to make corrections. You can save the full transcript as a Word document or insert snippets of it into existing documents.

You can transcribe speech in two ways: 

  • Record audio directly in Microsoft Word Web and transcribe the recorded audio

  • Upload an existing audio file to Microsoft Word Web and transcribe the audio


  • Microsoft Transcribe feature is currently only available on Word for the web on Edge and Chrome browsers (not on the desktop version of Microsoft Word), and only to Microsoft 365 premium subscribers.
  • Transcribe works with 80+ languages, including English, Finnish and Swedish.
  • You can also transcribe in Microsoft OneNote. Click here for more information about the transcribe feature in OneNote.

Record transcript in Microsoft Word Web

You can record directly in Word while taking notes in the canvas and then transcribe the recording.  Word transcribes in the background as you record; you won't see text on the page as you would when dictating. You'll see the transcript after you save and transcribe the recording.

Upload an audio file to transcribe

You can upload a pre-recorded audio file and then transcribe the recording. 

Interact with the transcript

Your transcript is associated with the document it’s attached to until you remove it. If you close and reopen the pane or close and reopen the document, the transcript remains saved with the document. You can interact with the transcript in a few different ways.

Related content

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Microsoft 365 Services

Aalto students and employees can use the Microsoft 365 services (includes OneDrive, Teams, Word, Excel, PowerPoint, etc.) on their work and home devices.

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Dictate documents in Microsoft Word, Outlook, OneNote and PowerPoint

Dictation lets you use speech-to-text to author content in Microsoft 365 with a microphone and reliable internet connection.



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