Transcribe recordings in Microsoft Word
Transcribe feature in Microsoft 365 allows you to convert speech to a text transcript.
Dictate documents in Microsoft Word, Outlook, OneNote and PowerPoint
Dictation in Microsoft 365 lets you use speech-to-text to author content in Office with a microphone and reliable internet connection. It's a quick and easy way to get your thoughts out, create drafts or outlines, and capture notes. Use your voice to quickly create documents. You can use the dictate tool in Microsoft Word, Outlook, OneNote and PowerPoint.
Dictate your documents in Word
The Dictate feature in Microsoft Word is a quick and easy way to get your thoughts out, create drafts or outlines, and capture notes.
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Open a new or existing document and go to Home > Dictatewhile signed into Microsoft 365 on a mic-enabled device.
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Wait for the Dictate button to turn on and start listening.
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Start speaking to see text appear on the screen.
Dictate your emails in Outlook
The Dictate feature in Microsoft Outlook is a quick and easy way to draft emails, send replies, and capture the tone you're going for.
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Start a New Email or reply and go to Message > Dictatewhile signed into Microsoft 365 on a mic-enabled device.
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Wait for the Dictate button to turn on and start listening.
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Start speaking to see text appear on the screen.
Dictate your notes in OneNote
The Dictate feature in Microsoft OneNote is a quick and easy way to create drafts, capture notes, and make comments.
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Go to Home > Dictate while signed into Microsoft 365 on a mic-enabled device.
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Wait for the Dictate button to turn on and start listening.
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Start speaking to see text appear on the screen.
Dictate your presentations and slide notes in PowerPoint
The Dictate feature in Microsoft PowerPoint is a quick and easy way to add content into presentation placeholders and slide notes.
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Sign in to your Microsoft account using Edge, Firefox, or Chrome.
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Go to Home > Dictate (the button that looks like a microphone) while signed into your Microsoft account on a mic-enabled device.
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Wait for the button to turn on and start listening.
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Move your cursor to a placeholder or to the slide notes and start speaking to see text appear.
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Insert punctuation at any time by saying them explicitly.
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Fix mistakes with your keyboard without having to toggle the mic icon off.
Commands to use for dictation
In addition to dictating your content, you can speak commands to add punctuation, navigate around the page, and enter special characters.
|
Phrase(s) |
Output |
|
period, full stop |
. |
|
comma |
, |
|
question mark |
? |
|
exclamation mark/point |
! |
|
new line |
new line |
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apostrophe-s |
's |
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colon |
: |
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semicolon |
; |
|
open quotes close quotes |
" " |
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hyphen |
- |
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ellipsis, dot dot dot |
... |
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begin/open single quote end/close single quote |
' ' |
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left/open parentheses right/close parentheses |
( ) |
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left/open bracket right/close bracket |
[ ] |
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left/open brace right/close brace |
{ } |
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Phrase(s) |
|
backspace [1-100] |
|
delete [word or phrase] |
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delete last/previous [1-100] characters/words |
|
delete last/previous [1-100] sentences/paragraphs |
|
delete next [1-100] characters/words |
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delete next [1-100] sentences/paragraphs |
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delete or scratch or erase |
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delete that or scratch that |
|
insert space |
|
undo |
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Phrase(s) |
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Select word, characters, sentence, para, next, prev, range, unselect/deselect |
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select [phrase] |
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select word/sentence/paragraph |
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select that |
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select last/previous [1-100] characters/words/sentences/paragraphs |
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select next [1-100] characters/words/sentences/paragraphs |
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select from [x] to [y] |
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select the word before [phrase] |
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select the word after [phrase] |
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previous word or next word |
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remove selection |
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unselect that or deselect that |
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go to the next paragraph |
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go/move to the previous paragraph |
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go/move to the next/previous sentence |
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go/move to the next/previous word |
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go/move to the next/previous bullet |
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go/move to end of sentence |
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go/move to end of paragraph |
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go/move to the end of column |
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go/move to the start/beginning of column |
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go/move to the end of row |
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go/move to the start/beginning of row |
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go/move to the end of table |
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go/move to the start/beginning of table |
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go/move to the next cell |
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go/move to the previous cell |
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go/move to the next/previous column |
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go/move to the next/previous row |
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Phrase(s) |
|
align center |
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align left |
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align right |
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apply style [styleName] |
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apply/set [styleName] style |
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bold |
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bold [word or phrase] |
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bold from [x] to [y] |
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bold last/previous [1-100] characters/words/sentences/paragraphs |
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bold next [1-100] characters/words/sentences/paragraphs |
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bold that |
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capitalize |
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capitalize [word or phrase] |
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capitalize from [x] to [y] |
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capitalize last/previous [1-100] characters/words/sentences/paragraphs |
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capitalize next [1-100] characters/words/sentences/paragraphs |
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capitalize that |
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change font color to/as [color name] |
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change font size to/as [size] |
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change highlight color to/as [color] |
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change style to [styleName] |
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clear formatting |
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clear/remove formatting from [word or phrase] |
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clear/remove formatting from [x] to [y] |
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clear/remove formatting from last/previous [1-100] characters/words/sentences/paragraphs |
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clear/remove formatting from next [1-100] characters/words/sentences/paragraphs |
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clear/remove formatting from that |
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clear/remove formatting from word/sentence/paragraph |
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decrease font/text size or reduce font/text size |
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decrease indent |
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highlight [word or phrase] |
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highlight from [x] to [y] |
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highlight last/previous [1-100] characters/words/sentences/paragraphs |
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highlight next [1-100] characters/words/sentences/paragraphs |
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highlight that |
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highlight word/sentence/paragraph |
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increase font/text size |
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increase indent |
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italicize [word or phrase] |
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italicize from [x] to [y] |
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italicize last/previous [1-100] characters/words/sentences/paragraphs |
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italicize next [1-100] characters/words/sentences/paragraphs |
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italicize that |
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italics |
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lowercase |
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lowercase [word or phrase] |
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lowercase from [x] to [y] |
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lowercase last/previous [1-100] characters/words/sentences/paragraphs |
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lowercase next [1-100] characters/words/sentences/paragraphs |
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lowercase that |
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make font/text bigger or make font/text larger |
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make font/text smaller |
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remove bold |
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remove formatting |
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remove highlight |
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remove highlight from [word or phrase] |
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remove highlight from [x] to [y] |
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remove highlight from last/previous [1-100] characters/words/sentences/paragraphs |
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remove highlight from next [1-100] characters/words/sentences/paragraphs |
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remove highlight from that |
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remove highlight from word/sentence/paragraph |
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remove italics/underline/strikethrough/subscript |
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set font color to/as [color name] |
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set font size to/as [size] |
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set highlight color to/as [color] |
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set style as/to [styleName] |
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set text color to/as [color name] |
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set text size to/as [size] |
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strikethrough |
|
strikethrough [word or phrase] |
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strikethrough from [x] to [y] |
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strikethrough last/previous [1-100] characters/words/sentences/paragraphs |
|
strikethrough next [1-100] characters/words/sentences/paragraphs |
|
strikethrough that |
|
subscript/superscript |
|
subscript/superscript [word or phrase] |
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subscript/superscript from [x] to [y] |
|
subscript/superscript last [1-100] characters/words/sentences/paragraphs |
|
subscript/superscript next [1-100] characters/words/sentences/paragraphs |
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subscript/superscript that |
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underline |
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underline [word or phrase] |
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underline from [x] to [y] |
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underline last/previous [1-100] characters/words/sentences/paragraphs |
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underline next [1-100] characters/words/sentences/paragraphs |
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underline that |
|
uppercase |
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uppercase [word or phrase] |
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uppercase from [x] to [y] |
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uppercase last/previous [1-100] characters/words/sentences/paragraphs |
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uppercase next [1-100] characters/words/sentences/paragraphs |
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uppercase that |
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Phrase(s) |
|
add/start/create [c] by [r] table |
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add/start/create table or add/start/create new table |
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create bullet list |
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create list |
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create number list |
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create numbered list |
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delete cell |
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delete column |
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delete row |
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delete/remove [n] columns |
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delete/remove [n] columns to/on the left/right |
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delete/remove [n] rows |
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delete/remove [n] rows above/below |
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delete/remove table |
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exit list |
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exit table or exit this table |
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insert [c] by [r] table |
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insert [c] column(s) by/and [r] row(s) table |
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insert [r] row(s) by/and [c] column(s) table |
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insert column |
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insert row |
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insert table or insert new table |
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insert/add/create [n] columns |
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insert/add/create [n] columns to/on the left/right |
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insert/add/create [n] rows |
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insert/add/create [n] rows above/below |
|
next bullet or next item |
|
next line |
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start/insert/add bullet list |
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start/insert/add list |
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start/insert/add number list |
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start/insert/add numbered list |
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Phrase(s) |
|
pause dictation |
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stop dictation |
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exit/close dictation |
|
open/show help |
|
show commands |
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insert/add comment |
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insert/add comment [content] |
|
resume dictation |
|
Phrase(s) |
Output |
|
asterisk |
* |
|
backslash |
\ |
|
forward slash |
/ |
|
vertical bar sign, pipe character |
| |
|
backquote, backtick |
` |
|
underscore |
_ |
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m-dash |
— |
|
n-dash |
– |
|
paragraph sign/mark |
¶ |
|
section sign |
§ |
|
ampersand, and sign |
& |
|
at sign |
@ |
|
copyright sign |
© |
|
registered sign |
® |
|
degree symbol |
° |
|
caret symbol |
^ |
Related content
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