Services

Services and support for Ukrainian non-degree students

On this page, you can find information on the study environment in Aalto and different support services that are available to Ukrainian non-degree students.
Ryhmä opiskelijoita keskustelemassa.

Arrival and housing in Finland

Teaching at Aalto University is implemented mainly on campus, therefore you are expected to arrive in Finland and have residence here for the duration of your studies. 

If you are fleeing the Russian attack on Ukraine, you can apply for temporary protection or asylum. If you hold a biometric Ukrainian passport, you can stay in Finland for a period of three months visa-free. If you are applying for temporary protection or asylum, accommodation can be provided for you at a reception centre. Please find more information on Immigration Office's website.  

If you have a non-degree study right at Aalto University, you can apply for a standard student acccommodation (non-furnished) from the Foundation for Student Housing in the Helsinki Region (HOAS) by completing the application form from the link given below. 

Please note that you will need to add the following disclaimer to the beginning of your housing application: "I am a Ukrainian non-degree student at Aalto University and request that my application is processed as a matter of urgency" 

This way the housing provider is able to prioritise your application and give you a fast service. If you encounter any problems, please let us know and we will try to help you as far as possible. 

Here is the direct link to the housing application.

In addition, there are other options where you can apply for accommodation. Please see the following websites for more information about accommodation possibilities for Ukrainians: 

Also, Aalto University Student Union (AYY) is offering the possibility to apply their membership. As AYY’s member you would have a right to apply for student housing. Applications are placed in a queue on the basis of points . Please contact AYY for further information.

Unfortunately, Aalto University does not own student apartments and therefore, is not able to provide housing for you.  

 

Studying at Aalto University 

To  get started with your studies, you must have first activated your Aalto user account. After that you can start using the main IT systems for studies:

  • Sisu: study plan and course registration, basic information on courses: course descriptions, schedules and teaching locations. 

  • MyCourses: online study platform for course homepages: course materials, instructions, news etc are all communicated in MyCourses-pages. 

Aalto IT account 

Based on your non-degree studies, a digital identity has been created for you. You should soon receive a message on how to activate your digital identity and Aalto IT account. The message is sent to the email address you have given on the application. 

Please find the instructions on how to activate your account without strong authentication here.

When you activate your Aalto user ID, an Aalto email box and calendar will be created for you automatically. You can log in to Aalto University’s Webmail at https://mail.aalto.fi/ with your Aalto username and password. Once your Aalto IT account is active, we will contact you through your aalto.fi email.

Creating a personal study plan and registering for courses 

Before you can start your studies, you need to finalize your personal study plan. Please note that some courses have a limited number of seats, or they might be targeted only for students of the major. 

Please create a personal study plan and register for courses and exams in the Sisu portal. After you have activated your Aalto IT account, you can log in to Sisu here.

Please find the instructions on how to make your study plan and register for courses here

As soon as your course registration has been confirmed on Sisu, you will be given access to the MyCourses workspace of the course. MyCourses is an online workspace with information and materials on the course. You can access MyCourses here.

You will find Aalto University’s course offerings at courses.aalto.fi. Please read the course description carefully before registering to the course to find out possible prerequisites and restrictions on offered seats.

It would be ideal if you have the possibility to confirm beforehand with your home university that you can transfer the credits from Aalto to your home university afterwards. Please contact your home university about this matter.

IT services for students 

After you have activated your Aalto user ID, you have access to the IT environment and services at Aalto. All services are collected here.  

  • There are computer classrooms for students around campus, for example, in Otakaari 1. See more information in the above link under “Computer classrooms”. Computer classrooms can be used without reservation unless there is ongoing teaching.  

  • Software downloads are available for home use, please see more information here.   

 

Otaniemi campus

Aalto University campus is located in Otaniemi, Espoo, about 10 kilometres from the centre of Helsinki, which can be reached by metro and bus directly to the campus. Please find our campus map here

  • Aalto Space: to navigate on campus, uppload Aalto Space app 

  • Learning center: Harald Herlin Learning Centre offers library services as well as study and work spaces. In the learning center you can find eg. Study rooms without reservation. Please see instructions how to get a library card here.

  • Self-study facilities: besides computer classrooms and library facilities you can also book other facilities for self-study and group work. Reservation is possible in Aalto Space app. 

  • Eating on campus: there are several lunch restaurants and two supermarkets on campus offering a broad range of different types of foods.

Public transportation 

Public transportation around the capital area (Espoo, Helsinki, Vantaa etc) is organized by HSL. Passengers with Ukrainian passport travel free of charge on HSL public transport until the end of April 2022. Follow the HSL page for news about further arrangements.

 

Support services for students – Starting point of wellbeing 

The Starting Point of Wellbeing offers advice and guidance related to wellbeing in studies. Starting point of wellbeing is a drop-in service (located in Otakaari 1) so you don’t need to book an appointment in advance. Services are available both online and on campus. The following services are available: 

  • Study psychologists
  • Guidance councellor
  • Aalto chaplains 

Schedule of appointments is available here. Study groups and workshops are also available. However, please note that appointment times outside the Starting point are not available to non-degree students.

 

Career Services 

Aalto Career Services offer career design and job search related services and councelling. On this page you can find general information, self-service materials, workshops and councelling contacts etc. Most of the services are also available to non-degree students. If not, it is mentioned on the information.

 

Sport services 

Unisport is a student sport service with facilities on Otaniemi campus and around the capital area. Ukrainian non-degree students can use UniSport services free of charge during the duration of their studies in Aalto University (max 12 months). Upon registration at a UniSport service desk, please take your student status certificate of you study right in Aalto University with you.  

Please see more information on Unisport on their website.

 

Other study opportunities

Besides the course offer in Aalto, you can also pursue studies free of charge in the Open University and FiTech network university.

 

Contact information

For more information and guidance on your studies at Aalto, please contact the study advisor of your School or [email protected]

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