Preparing for arrival

This page provides information on practices necessary for entering and starting your stay in Finland. Please note that some immigration processes must be started well in advance, up to 6 months prior to coming to Finland. It is good to know, that immigration formalities and registration in Finland varies between persons immigrating from the Nordic countries, EE/EEA countries and Non-EU countries.

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Hosting Agreement

Aalto University Hosting Agreement is sent to incoming non-EU staff/faculty members before their arrival by the receiving HR unit. The agreement defines the receiving unit, the inviter and the job description, salary and the working period of the invited person, hence it can be attached to permit/visa applications in place of employment contract.

The Hosting Agreement helps the incoming person to apply the necessary immigration permits (such as visa or residence permit) in the country of residence before the actual work contract has been signed.

Those coming to do research in Aalto with a grant can be invited with the same Hosting Agreement.

Personal Identity Code

Yourpersonal identity code is a priority when coming. It is used for identification purposes for example in banks, hospitals and registers of different authorities.

Apply for the personal identity code from the Digital and Population Data services agency (former Registry office),  International House Helsinki service point in Helsinki, or in the first residence permit application.

Family members and Apostille

In Finnish legislation, the definition of a family member may be narrower than elsewhere. The requirements for the family members’ immigration usually depend on the main applicant’s nationality. Check the requirements for the immigration permits at the Finnish Immigration Service.

Apostille legalized documents, such as marriage certificate and birth certificates for children, are required for the residence permit application.

Arrival Checklists

Immigration formalities and registration in Finland varies between persons immigrating from the Nordic countries, EE/EEA countries and Non-EU countries. Check the necessary registration formalities in the checklists

More info

International mobility of our staff index

International mobility of our staff index

Mikko Raskinen Aalto yliopisto Otaniemi

Human Resource (HR) services contact details

Contact details to Human Resources (HR) services for Joint University services as well as for HR units at Schools and Departments.

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Moving to Finland

On this page you find information on practical issues concerning moving to Finland, such as about social security, taxation and opening a bank account.

In Finland

For families and spouses

Moving to Finland? Here you can learn more about practicalities.

Three people cycling

Finding a private rental

For longer term accommodation in Helsinki region the best options are either renting or purchasing an apartment or a house. In case you are planning to purchase an apartment we recommend you to contact your bank and/or estate agencies to gain professional assistance and advice. Here you'll find information on renting an apartment, rental rates, and how to find an apartment.

Aalto Inn home

Social life and recreation

Having social networks helps you feel at home! Aalto University organises many events and other possibilities for international staff and their families to meet and mingle and thus hopefully settle in smoothly. Some examples are Aalto Club and Experiencing Finland event. In addition, we have collected tips and links for you to find the most suitable information.

This service is provided by:

HR Services

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