Academic visitor agreement
Academic Visitor, as meant in the Academic visitor agreement, is typically an employee of another organization or a Grant recipient to whom Aalto provides a workspace and eg. a possibility to use laboratory or research equipment, research database etc. for their own research or artistic activities in other than externally funded projects.
Academic visits are agreed for a fixed period of time, but doesn't have an employment relationship with Aalto. Since the Academic Visitor is not a member of the Aalto personnel, their status is significantly different from that of an Aalto employee. That is why it is necessary to define explicitly the role, obligations and responsibilities of both parties, the Academic Visitor and Aalto.
- Do not use the Academic Visitor Agreement to replace an employment relationship. Academic visitor, who is, e.g. grant recipient or a student cannot be required to perform any other tasks than those to which the grant has been allocated or those included in the studies.
- The need for an agreement is assessed separately in case of a Bachelor’s or Master’s level student, or a short-term (under 1 month) visit, or a so called hosted (supervised) visit. In these cases, the visitor may not be granted with access rights to the facilities, working space, the possibility to use laboratory or research equipment or research database.
Even though Academic Visitor is not an employee, HR handles drawing up the Visitor's Agreement and may help with the practical arrangements. Please let HR know about the visit before hand, so necessary arrangements can be made!
Long term Academic Visitors are recorded in Workday.