Program Assistant (Spring)

Aalto University Summer School caters to international students, working professionals and lifewide learners who want to combine a short course at Aalto University with a Finnish experience. The Summer School is a part of Aalto University’s Lifewide Learning services.

We are looking for a student to work as a

Program Assistant

to join the team during spring 2026. In this position, you will work in an international academic environment with our enthusiastic team of higher education development specialists.

As a Program Assistant, you assist us in hosting visiting student groups at Aalto and help them make the most of their stay in Finland. The role is well-suited for someone who enjoys hands-on tasks and variety in their workdays, works effectively in a team and feels comfortable in front of a group. You are often the first point of contact for our students, whether online or on campus, and we appreciate fluent communication skills, a friendly can-do attitude and taking ownership of the participants’ experience.

Other tasks include helping the team during the application period for the Summer School courses, including email customer service, application screening and possible communication-related tasks.

The position is part-time with a 60% average work time. During weeks when we are hosting clients, some additional hours may be needed (up to 80% work time), which will be balanced during less busy periods. The position is fixed-term between 19.1.-31.3.2026, and there is a possibility of continuing into a summer job. You will work at the Otaniemi campus. The majority of the work tasks require being on-site, with the possibility for more remote work between 16.2.-13.3.2026, when we don’t have visiting customers. The salary is around 1350€ / month for the part-time position (requirement level MV05 in the universities’ collective agreement). 

Key tasks include

• Customer service and supporting incoming students, both online and in person

• Participating in event hosting for visiting student groups, helping with event coordination

• Creating and updating informational materials related to the summer school, Aalto University and staying in Finland

• Assisting in administrative tasks related to the summer school application period and student admissions

What we value

• Customer service experience and positive attitude towards working with a variety of customers, from students to organizational clients

• Organised and proactive attitude towards work, attention to detail 

• International experience

• Willingness to represent Aalto University and Finland to an international audience

• Fluent written and oral communication skills in English

• Communication skills in Chinese are considered an asset

How to apply

Please submit your application letter and CV through our online recruitment system.

If you already work at Aalto University, please apply via our internal Workday system (Internal jobs → Find jobs). 

The application deadline is 11.1.2026. Interviews will be scheduled for the start of January.

If you wish to hear more about the position, you can reach out to
Laura Kitinoja, Summer School Program Director, at laura.kitinoja@aalto.fi

More about Aalto University:

Aalto.fi
youtube.com/user/aaltouniversity
linkedin.com/school/aalto-university/
www.facebook.com/aaltouniversity
instagram.com/aaltouniversity

To view information about Workday Accessibility, please click here.

Please see more of our Open Positions here.