Events Library

Events Library

This site provides guidelines and assets for planning and managing events at Aalto University. Events Library shares standards and processes for events organisers throughout the entire Aalto community.

At Aalto University, an event is a vital tool for communication and collaboration representing a diverse community and creating a unique experience. With over 700 events annually, it is important that the various events at the university are organised according to common standards. These standards help us create events that are functional and influential and in line with Aalto University’s strategy, values and sustainability guidelines.

The production and management of events always requires tasks to be solved creatively and flexibly. The guidelines and checklists provided in the Events Library will help you navigate through the event management process in order to plan and execute high quality events.

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How to execute a successful event

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Plan

Start the event management process by planning resources, schedule and early-stage actions. First up: event purpose, scope and concept.

Events Library
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Production

This phase includes venue reservation, programme planning, content resourcing, technical management, catering and security.

Events Library
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Promotion

Event communications & marketing helps you target the right audience with compelling content at the right time.

Events Library
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Registration

Create a comprehensive invitation and registration timeline including planning, CRM implementation, invitations, registration and confirmation.

Events Library
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Event

On the day of the event, follow the event production timeline; every step of the event implementation, from set up to dismantling.

Events Library
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Post-event

Continue to operate immediately after the event. Create continuity and credibility by completing post-event tasks.

Events Library

Assets, tools & templates

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Templates

Event management and meeting design templates for download.

Events Library
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Tools

Tools and assets for event and meeting production

Events Library
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Ask for consultation

Any issue big or small, ask for in-house assistance when planning and realising an event.

Events Library

The Events Library is under development, along with the Finnish language version.
You are welcome to share your comments and feedback regarding the Events Library.

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