Aalto University

IV Our responsibility for assets

Aalto University accepts donations that help fulfil our community’s purpose. Our fundraising principles are based on respect for the dignity of the donor’s will, ethics and integrity. Our responsibility for assets is the fourth pillar in Aalto University’s Code of Conduct.
Physical assets

We respect Aalto University property (including physical property, financial assets, intellectual property, data and confidential information), using assets and resources carefully and for their intended purpose.

Aalto University accepts donations that help fulfil our community’s purpose. Our fundraising principles are based on respect for the dignity of the donor’s will, ethics and integrity.

Physical assets and intellectual property rights

Aalto assets are primarily intended for teaching, learning, research and artistic activities, as well as for related support services. The use for any other purposes requires separate agreements or instructions. Aalto assets must be appropriately safeguarded against damage and unauthorised use or removal. We take appropriate action to protect intellectual property in accordance with Aalto procedures and guidelines. Our researchers’ rights to their innovations are safeguarded according to applicable legislation.

Funds

We use our funds responsibly. Public funding is used for allowed purposes only. We follow applicable rules on public procurement and carry out all purchases in accordance with Aalto purchasing procedures and policies. The funds raised from the donor are used in line with the donor’s will and the university community as the beneficiary. Aalto University’s endowment management is carefully organised and we incorporate the responsible investing goals in our endowment strategy.

Financial records

We maintain financial records that are accurate and precise, and prepared in accordance with applicable laws, regulations and standards. We comply with Aalto’s financial regulation and other supplementary financial policies and guidelines, and ensure that every transaction is properly authorised and recorded promptly, truthfully and accurately. External and internal auditors regularly monitor our activities

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Useful tips

  1. In course of research projects keep in mind that any additional requirements of external funding agencies must be carefully followed in all spending. You are also responsible for recording the work time announcement according to the amount of work done and as instructed by Financial Services.
  2. Use Aalto University’s information technology resources, systems, networks and applications (such as email) only for the university activities, although Aalto also allows limited use of IT systems for private purposes. 
  3. The names and trademarks of Aalto University are the property of the university and should be used in accordance with the guidelines.
  4. In connection of an activity that is not directly under the aegis of the university (e.g. independent consultation), the use of the university's name is only permitted to indicate the person's employee status (e.g. Liisa Virtanen, professor, Aalto University).

 

 

Return to the Code of Conduct main page

Return to pillar III: Our responsibility to act ethically

Move to pillar V: Our responsibility for information and data

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