Aalto University

Information on coronavirus

Information on the effects of coronavirus on activities at Aalto University.

On this page you will find the most important and up-to-date guidelines related to the coronavirus pandemic. Supplementary information can be found from the page Internal instructions related to coronavirus (requires log-in). Further instructions and relevant links are at the bottom of this page.

Update 26 February. Finland has announced a lockdown to be in effect from 8 March through 28 March. The stricter measures ordered by the authorities seek to cause a swift, effective reduction in the spread of the virus by reducing the number of contacts between people. We will use face masks in all university indoor spaces, expect in the case of individuals who are prevented from doing so for health reasons. Teaching and studying will continue remotely during the lockdown. Based on the information available at this time, essential contact teaching may continue, if carried out with the current restrictions. All who can work from home are asked to do so. Read the latest release below. 

 

We hope that all Aalto community members follow these guidelines and share responsibility for their own and our community's safety.

Facilities and safety 

  • We will primarily work from home. Teaching and study will continue from home until 16 April 2021.
  • During the lockdown (from 8 March through 28 March), we are unfortunately forced to close all self-study spaces and service desks, with the exception of lobby services.
  • Everyone working and studying on campus must carefully follow all instructions and restrictions.
  • Only visit the campus if you have no symptoms.
  • Get tested for coronavirus if you have even the slightest symptoms. Hand hygiene and keeping a safe distance of at least two metres are crucial.
  • The number of workstations and meeting rooms on campus have been reduced to about one half of the normal capacity.
  • Avoid staying in general indoor spaces on campus
  • Aalto University encourages students and personnel to use the coronavirus tracing app Koronavilkku (koronavilkku.fi).

Recommendation on mask use

  • We will use face masks in all university indoor spaces, expect in the case of individuals who are prevented from doing so for health reasons. If you forget to bring a mask, you may obtain a spare one from the lobby services of the building.    
  • Aalto University offers appropriate respirators for work and teaching situations where social distancing is not possible, for example, in laboratories, workshops or teaching that necessitates closer contact. For work travel abroad, the university provides respirators required by the airline and/or destination country.

Working

  • The recommendation to work remotely is in effect and has been raised to maximum, i.e. all who can work from home are asked to do so. If you absolutely must work on campus, you may do so, but only by making a reservation through the Aalto Space application or the corresponding system at your school in addition to reporting your visit to your supervisor.
  • All studying, work and meetings on campus may occur only on the absolute condition that safety is ensured by carefully adhering to the given instructions and restrictions. The safety distance between two persons must be two metres at a minimum for safety reasons.
  • Meetings and events may only take place on campus for unavoidable reasons and the number of participants may not exceed six, according to the instructions given. At Aalto, we will hold all meetings virtually during the lockdown whenever possible.
  • During the lockdown, service desks will be closed, with the exception of lobby services.
  • To ensure safe and smooth mobility on campus, Aalto personnel are required to have their Aalto ID card visible at all times. 
  • Read further guidelines on page Internal instructions related to coronavirus.

Studying and teaching

  • Teaching and studying will continue remotely at least until the end of Period IV, 16 April 2021. Only essential contact teaching may take place on campus (e.g. laboratory and workshop-based teaching).  
  • Based on the information available at this time, essential contact teaching may continue also during the lockdown, if carried out with the current restrictions, and if no more than 10 persons are present in a space at the same time. The use of teaching space must be arranged so that participants in the teaching session can effectively avoid having close contact with the other participants.
  • Each contact teaching event is limited to 10 people.  
  • A maximum of 10 people can attend an examination at the same time, supervisors included.
  • Students taking part in in-person teaching can make a reservation to a self-study space for the same day as teaching occurs. During the lockdown, we are unfortunately forced to close all self-study spaces and service desks, with the exception of lobby services.
  • Self-study spaces are available for booking to the extent permitted by the rate of infections and exposure. These spaces must always be booked in advance. The spaces available for booking are listed in the Aalto Space app. Carefully follow the instructions given by the guide who is present at the self-study space. Instructions on how to book spaces: https://www.aalto.fi/en/news/aalto-space-instruction-for-space-reservation-for-students
  • Avoid staying in general indoor spaces on campus.  
  • Give special consideration to wearing a face mask when in a contact teaching event in order to ensure the safety of all participants.
  • You may visit the university premises for a justified reason related to your studies, and foot traffic congestion should be avoided.
  • Buildings where in-person teaching occurs or with a student cafeteria will remain open. Entry will occur from specially marked doors.
  • Up-to-date coronavirus guidelines for students can be found here

Events and visitors

  • We recommend organising all meetings, events and exhibits remotely until 31 August 2021.
  • If hosting a visitor on campus is absloutely necessary, appropriate safety measures must be taken and it must be ensured that the visitor has no symptoms.
  • In maintenance visits, only functionally critical, absolutely necessary ones are permitted. They must be subject to a risk assessment and follow the university's safety guidelines, please contat [email protected]

  • If a remote meeting isn’t possible, the maximum number of participants will be 6 people.
  • We recommend that all travel abroad should be followed by a 14-day voluntary quarantine.  

Travel

  • Business travel must be avoided, and travelling is only possible in compliance with the risk assessment procedures. Read the travel guidelines here (requires log-in).
  • We recommend that all travel abroad should be followed by a 14-day voluntary quarantine.  

* * * * *

26 February: Guidelines updated

The coronavirus situation has rapidly deteriorated and mutations of the virus are spreading in the capital region. Finland has just announced a lockdown to be in effect from 8 March through 28 March. The stricter measures ordered by the authorities seek to cause a swift, effective reduction in the spread of the virus by reducing the number of contacts between people.

The recommendation to work remotely is in effect and has been raised to maximum, i.e. all who can work from home are asked to do so. If you absolutely must work on campus, you may do so, but only by making a reservation through the Aalto Space application or the corresponding system at your school in addition to reporting your visit to your supervisor.

Teaching and studying will continue remotely during the lockdown. Based on the information available at this time, essential contact teaching may continue, if carried out with the current restrictions, and if no more than 10 persons are present in a space at the same time. The use of teaching space must be arranged so that participants in the teaching session can effectively avoid having close contact with the other participants.

During the lockdown, we are unfortunately forced to close all self-study spaces and service desks, with the exception of lobby services.

All studying, work and meetings on campus may occur only on the absolute condition that safety is ensured by carefully adhering to the given instructions and restrictions. The safety distance between two persons must be two metres at a minimum for safety reasons. Meetings and events may only take place on campus for unavoidable reasons, and the number of participants may not exceed six, according to the instructions given. At Aalto, we will hold all meetings virtually during the lockdown whenever possible.

We will use face masks in all university indoor spaces, expect in the case of individuals who are prevented from doing so for health reasons. If you forget to bring a mask, you may obtain a spare one from the lobby services of the building.    

The national coronavirus guidelines may change on short notice. The authorities may issue further orders on the lockdown during the first week of March. Aalto University’s updated coronavirus instructions and guidelines are available in full on Aalto’s coronavirus webpage https://www.aalto.fi/en/aalto-university/information-on-coronavirus.  

If you do not find answers to your questions in our published material, you can email your question to [email protected].  

Let’s take care of ourselves and each other!

Aalto University 
Crisis Management Team (CMT)
 
The Aalto University Crisis Management Team (CMT) is responsible for Aalto University’s instructions. The CMT is led by the president. Members of the CMT include the head of security and risk management and the director of communications, and other key Aalto staff as necessary. The CMT is following the coronavirus situation, keeping in close contact with the authorities and formulating the measures to be taken by the university. The CMT is utilising the situational assessment of the Finnish authorities and expert opinion.  

* * * *

Advisory services

  • If you suspect you’ve contracted the coronavirus, the Terveystalo website provides instructions for home care and treatment. Contact Terveystalo primarily through Doctor chat 24/7. You will need your online banking credentials or a mobile identification to sign in. If you don’t have these credentials, call 030 6000 and your call is directed to a doctor.
  • A nationwide telephone helpline provides general information on the coronavirus, 0295 535 535. This telephone counseling does not provide health counseling or counseling for acute symptoms on call. Open from 8 am to 9 pm on weekdays and from 9 am to 3 pm on Saturdays.
  • The public health care helpline number is 116 117 (24/7).

 

Useful links

 

THL.fi: Coronavirus COVID-19 - latest updates

YHTS.fi: Current information concerning the coronavirusTerveystalo website

UM.fi: Ministry of Foreign Affairs - Travel advisories (in Finnish)

UM.fi Ministry of Foreign Affairs - Info on coronavirusWHO.org: Coronavirus disease (COVID-19) outbreak

Opening hours for campus restaurants and café's

Useful instructions

A person using VR headset

Information regarding support for online teaching at opit.aalto.fi

Information regarding support for online teaching at opit.aalto.fi

Laboratoriossa käytössä oleva koeputkiteline.

Coronavirus - Information for students

Coronavirus - Information for students

Laboratorioväline

Coronavirus guidance for events

At present, Aalto University organises only virtual events. This page contains links and tips on tools for a virtual event.

Aalto University
aalto it help en

IT Help

Here you can find instructions related to IT Services.

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