Aalto University

Information on coronavirus

Information on the effects of coronavirus on activities at Aalto University.

On this page you will find the most important and up-to-date guidelines related to the coronavirus pandemic. Supplementary information can be found from the page Internal instructions related to coronavirus (requires log-in). Further instructions and relevant links are at the bottom of this page.

Latest updates to guidelines:
- 12 May.
We will continue the gradual reopening of campus operations. Avoid working on campus on 1 June and 7–11 June due to entrance examinations. Read the latest release below.

- 14 May. The existing restrictions on the use of campus spaces will stay in force until the end of May. An update has been made to indoor meetings and other indoor events: in May they may be attended by a maximum of six people.

 

Facilities and safety 

  • We recommend that everyone should work remotely, but work on campus will also be possible. To work on campus, book a workspace in advance.
  • Remote teaching will continue at least until the end of Period V, 4 June 2021, with the exception of essential contact teaching.
  • It will be possible to hold necessary events and visits on campus, public examinations of doctoral dissertations included. In June and July, a maximum of 10 people may attend each indoor event and visit. When it comes to events and visits in August, we will publish further information about the maximum numbers of participants as soon as the authorities publish more detailed guidelines. 
  • Avoid organising events and visits on campus on 1 June and 7–11 June due to entrance examinations being organised on campus.  
  • In June, it will be possible to hold outdoor events for a maximum of 10 people without safe distancing. Starting from 1 July, the number of participants in outdoor events will no longer be restricted, although safety must still be ensured.  
  • Event and visit organisers have to draw up a security plan and keep a list of participants. For further information, contact [email protected].  
  • Third parties may rent premises for event use in Dipoli, A Grid and Otakaari 1. For further information, contact [email protected].
  • The staff service point at Otakaari 1 is available.

  • The Learning Centre has opened some of its services. Information about opening hours and services are available on this website. See also Learning Centre main page.

  • To use a self-study space, make a booking in advance with the Aalto Space app. Guidance will be given for their use.
  • Information on open restaurants can be found at https://www.aalto.fi/en/campus/campus-restaurants-and-cafes.  
  • Everyone working and studying on campus must carefully follow all instructions and restrictions.
  • Only visit the campus if you have no symptoms.
  • Get tested for coronavirus if you have even the slightest symptoms. Hand hygiene and keeping a safe distance indoors of at least two metres are crucial.
  • The number of workstations and meeting rooms on campus have been reduced to about one half of the normal capacity.
  • Avoid staying in public indoor spaces on campus
  • Aalto University encourages students and personnel to use the coronavirus tracing app Koronavilkku (koronavilkku.fi).

Recommendation on mask use

  • We will use face masks in all university indoor spaces, except in the case of individuals who are prevented from doing so for health reasons. If you forget to bring a mask, you may obtain a spare one from the lobby services of the building.    

Working

  • We still recommend that everyone should work remotely, but work on campus will also be possible. To work on campus, book a workspace in advance.  
  • All studying, work and meetings on campus may occur only on the absolute condition that safety is ensured by carefully adhering to the given instructions and restrictions. The safety distance indoors between two persons must be two metres at a minimum for safety reasons.
  • We recommend that most meetings be held online. 
  • In May, indoor meetings and other indoor events may be attended by six people maximum (an update was made to this on 14 May due to authorities' instructions).
  • It will be possible to hold necessary events and visits on campus, public examinations of doctoral dissertations included. In June and July, a maximum of 10 people may attend each indoor event and visit.  
  • When it comes to events and visits in August, we will publish further information about the maximum numbers of participants as soon as the authorities publish more detailed guidelines. 
  • Meetings and events must be reported in advance to [email protected].  
  • To ensure safe and smooth mobility on campus, Aalto personnel are required to have their Aalto ID card visible at all times. 
  • Read further guidelines on page Internal instructions related to coronavirus.

Studying and teaching

  • Teaching and studying will continue remotely at least until the end of Period V, 4 June 2021. Only essential contact teaching may take place on campus (e.g. laboratory and workshop-based teaching). 
  • Teaching arrangements for autumn are currently being planned. More information is provided on page Internal instructions related to coronavirus under the sub-heading Studying and teaching.
  • The use of teaching space must be arranged so that participants in the teaching session can effectively avoid having close contact with the other participants.
  • In June and July, each contact teaching event will be limited to 10 people and maintaining safe distances will still be necessary. The restrictions on the use of indoor spaces may be relaxed in August. 
  • In August, the maximum size of teaching groups will be 40 people, and restrictions on the use of spaces must be respected.  
  • A maximum of 10 people can attend an examination at the same time, supervisors included.
  • Avoid staying in general indoor spaces on campus. Foot traffic congestion should be avoided.
  • Give special consideration to wearing a face mask when in a contact teaching event in order to ensure the safety of all participants.
  • Entry to buildings will occur from specially marked doors.
  • Up-to-date coronavirus guidelines for students can be found here

Events and visitors

  • We recommend organising all meetings, events and exhibits remotely until 31 August 2021.
  • It will be possible to hold necessary events and visits on campus, public examinations of doctoral dissertations included. In June and July, a maximum of 10 people may attend each indoor event and visit.  
  • When it comes to events and visits in August, we will publish further information about the maximum numbers of participants as soon as the authorities publish more detailed guidelines. 
  • Avoid organising events and visits on campus on 1 June and 7–11 June due to entrance examinations being organised on campus.  
  • In June, it will be possible to hold outdoor events for a maximum of 10 people without safe distancing. Starting from 1 July, the number of participants in outdoor events will no longer be restricted, although safety must still be ensured.  
  • Event and visit organisers have to draw up a security plan and keep a list of participants. For further information, contact [email protected].  
  • Third parties may rent premises for event use in Dipoli, A Grid and Otakaari 1. For further information, contact [email protected].  
  • In May, indoor meetings and other indoor events may be attended by six people maximum (an update was made to this on 14 May due to authorities' instructions). Such meetings and events must be reported in advance to [email protected]
  • Maintenance, repairs and visits from abroad will be permitted. Further instructions will be issued based on a case-by-case risk assessment. For further information, contact [email protected].  
  • We recommend that all travel abroad should be followed by a 14-day voluntary quarantine.  

Travel

  • Travel is not recommended until further notice. If you cannot avoid travel, we recommend that it should be followed by 14 days of voluntary quarantine or remote work when you return to Finland.
  • The situation may change if a coronavirus vaccination certificate or a ‘coronavirus passport’ is introduced and as coronavirus vaccinations proceed. We will communicate any changes to travel guidelines without delay.  
  •  Read the travel guidelines here (requires log-in).

* * * * *

12 May: Guidelines updated

The number of coronavirus infections has declined further in the Helsinki Metropolitan Area and the number of infections and exposures at Aalto University has remained minimal.  

Aalto seeks to reopen the campus to the fullest extent permitted by health security and the regional guidelines issued by the authorities.  

The existing restrictions on the use of campus spaces will stay in force until the end of May. Information updated on 14 May: until the end of May, indoor meetings and other indoor events may be attended by a maximum of six people.

Instructions on the use of campus spaces in June, July and August are summarised below. These instructions are based on the currently available guidelines issued by the authorities, and we will communicate any changes without delay. 

Working  

  • We still recommend that everyone should work remotely, but work on campus will also be possible. To work on campus, book a workspace in advance.  

  • Avoid working on campus on 1 June and 7–11 June due to entrance examinations being organised on campus.  

Education  

  • In June and July, each contact teaching event will be limited to 10 people and maintaining safe distances will still be necessary.  

  • In August, the maximum size of teaching groups will be 40 people, and restrictions on the use of spaces must be respected. 

  • Guidance will be given for using the self-study spaces. To use a space, make a booking in advance with the Aalto Space app.  

Events and visits  

  • It will be possible to hold necessary events and visits on campus, public examinations of doctoral dissertations included. In June and July, a maximum of 10 people may attend each indoor event and visit. When it comes to events and visits in August, we will publish further information about the maximum numbers of participants as soon as the authorities publish more detailed guidelines. 

  • Avoid organising events and visits on campus on 1 June and 7–11 June due to entrance examinations being organised on campus.  

  • In June, it will be possible to hold outdoor events for a maximum of 10 people without safe distancing. Starting from 1 July, the number of participants in outdoor events will no longer be restricted, although safety must still be ensured.  

  • Event and visit organisers have to draw up a security plan and keep a list of participants. For further information, contact [email protected].  

  • Third parties may rent premises for event use in Dipoli, A Grid and Otakaari 1. For further information, contact [email protected].  

Maintenance, repairs and visits from abroad will also be permitted. Further instructions will be issued based on a case-by-case risk assessment. For further information, contact [email protected].  

Travel 

  • Travel is not recommended until further notice. If you cannot avoid travel, we recommend that it should be followed by 14 days of voluntary quarantine or remote work when you return to Finland. The situation may change if a coronavirus vaccination certificate or a ‘coronavirus passport’ is introduced and as coronavirus vaccinations proceed. We will communicate any changes to travel guidelines without delay.  

Service desks and restaurants 

We will continue using face masks in indoor spaces until further notice, except in the case of individuals who are prevented from doing so for health reasons. If you forget to bring a mask, you may obtain a spare one from the lobby services of the building. Remember also to maintain safe distancing and good hand hygiene and not to come to campus if you are ill.  

The university’s updated coronavirus instructions and guidelines are available in full on Aalto’s coronavirus webpage: https://www.aalto.fi/en/aalto-university/information-on-coronavirus. Internal news about COVID-19 vaccinations is available at: https://www.aalto.fi/en/news/covid-19-vaccinations

 If you do not find answers to your questions in our published material, you can email your question to [email protected].  

Let’s take care of ourselves and each other!

Aalto University 
Crisis Management Team (CMT)
 
The Aalto University Crisis Management Team (CMT) is responsible for Aalto University’s instructions. The CMT is led by the president. Members of the CMT include the head of security and risk management and the director of communications, and other key Aalto staff as necessary. The CMT is following the coronavirus situation, keeping in close contact with the authorities and formulating the measures to be taken by the university. The CMT is utilising the situational assessment of the Finnish authorities and expert opinion.  

* * * *

Advisory services

  • If you suspect you’ve contracted the coronavirus, the Terveystalo website provides instructions for home care and treatment. Contact Terveystalo primarily through Doctor chat 24/7. You will need your online banking credentials or a mobile identification to sign in. If you don’t have these credentials, call 030 6000 and your call is directed to a doctor.
  • A nationwide telephone helpline provides general information on the coronavirus, 0295 535 535. This telephone counseling does not provide health counseling or counseling for acute symptoms on call. Open from 8 am to 9 pm on weekdays and from 9 am to 3 pm on Saturdays.
  • The public health care helpline number is 116 117 (24/7).

Useful links

THL.fi: Coronavirus COVID-19 - latest updates

YHTS.fi: Current information concerning the coronavirusTerveystalo website

UM.fi: Ministry of Foreign Affairs - Travel advisories (in Finnish)

UM.fi Ministry of Foreign Affairs - Info on coronavirusWHO.org: Coronavirus disease (COVID-19) outbreak

Opening hours for campus restaurants and café's

Useful instructions

A person using VR headset

Information regarding support for online teaching at opit.aalto.fi (external link)

Information regarding support for online teaching at opit.aalto.fi

Laboratoriossa käytössä oleva koeputkiteline.

Coronavirus - Information for students (external link)

Coronavirus - Information for students

Laboratorioväline

Coronavirus guidance for events

At present, Aalto University organises only virtual events. This page contains links and tips on tools for a virtual event.

Aalto University
aalto it help en

IT Help

Here you can find instructions related to IT Services and current news.

News related to coronavirus on aalto.fi

Kirsi Peltonen. Photo: Mikko Raskinen.
Incidents, Research & Art Published:

Kirsi Peltonen: It is strange to go to an abandoned house to meet students via Zoom

Senior University Lecturer Kirsi Peltonen was able to give one empowering face-to-face lecture last autumn, and now she is mainly teaching remotely from Otaniemi. She finds interactions based on remote connections to be incredibly challenging.
Yacquub Moalim Ali
Studies Published:

I am looking forward to lunch with people and seeing friends in corridors

We spoke to industrial engineering and management student Yacquub Moalim Ali about solving complex problems, the perils of watching hours of YouTube by mistake and how social distancing effected Ramadan this year
Afrin Hossain stood by a wall with trees in the background
Studies, University Published:

“What I’m really looking forward to is hanging out!”

We’re interviewing our students about their experience of studying during covid. Here, we speak to Afrin Hossain about her year
In the study, self-management was defined as the employee’s experience of how much power they have to make decisions concerning their own work. Photo: Mikko Raskinen, Aalto University.
Press releases Published:

Self-management makes work more engaging, reduces stress, and speeds up recovery

Responses from 2,000 Finns show that being able to influence the way they work increases wellbeing, whereas controlling hierarchies likely lead to burnout
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