Aalto University

Information on coronavirus

Information on the effects of coronavirus on activities at Aalto University.

On this page you will find the most important and up-to-date guidelines related to the coronavirus pandemic. Supplementary information can be found from the page Internal instructions related to coronavirus (requires log-in). Further instructions and relevant links are at the bottom of this page.

23 June: We will update these guidelines next time in August. Have a lovely summer!

15 June: We shall observe the recommendations of Finnish authorities for working remotely. You may come to campus to work by booking your workspace in advance and by following the safety instructions. The availability of self-study and group-work spaces will increase further during the summer. Read the latest release below.

 

Facilities and safety 

  • We recommended the use of face masks any time you are in contact with others, unless prevented for personal health reasons. If you forget to bring a mask, you may obtain one from the lobby services of the building. 
  • Remember to maintain safe distancing and good hand hygiene and not to come to campus if you are ill.  
  • We shall observe the recommendations of Finnish authorities for working remotely. You may come to campus to work by booking your workspace in advance and by following the safety instructions.
  • Service desks are open according to the buildings’ summer opening hours
  • It is possible to hold events and visits on campus, public examinations of doctoral dissertations included. 
  • To use a self-study space, make a booking in advance with the Aalto Space app. Guidance will be given for their use.
  • Information on open restaurants can be found at https://www.aalto.fi/en/campus/campus-restaurants-and-cafes.  
  • The number of workstations and meeting rooms on campus have been reduced to about one half of the normal capacity.
  • It is important to follow all safety instructions closely.   
  • Avoid staying in public indoor spaces on campus
  • Aalto University encourages students and personnel to use the coronavirus tracing app Koronavilkku (koronavilkku.fi).

Working

  • We shall observe the recommendations of Finnish authorities for working remotely. You may come to campus to work by booking your workspace in advance and by following the safety instruction.
  • To ensure safe and smooth mobility on campus, Aalto personnel are required to have their Aalto ID card visible at all times. 
  • Read further guidelines on page Internal instructions related to coronavirus.

Studying and teaching

  • The Reading Room of Harald Herlin Learning Centre is open during the centre’s opening hours (before 28 June: Mon, Wed–Fri 10–15; Tue 10–18; and as of 28 June: Mon–Fri 10–15). To use the Reading Room, you must make a reservation with the Aalto Space app.   
  • The availability of self-study and group-work spaces will increase further during the summer. To use these spaces, make a reservation with the Aalto Space app. Guides will serve on campus all summer to guide you regarding campus use.  
  • A security and hygiene plan is to be made for teaching events with more than 10 persons. Regarding teaching in August, the plan is to set a maximum of no more than 40 people per teaching group, while also observing the limits on the use of the particular space. 
  • The use of teaching space must be arranged so that participants in the teaching session can effectively avoid having close contact with the other participants.
  • Avoid staying in general indoor spaces on campus. Foot traffic congestion should be avoided.
  • Entry to buildings will occur from specially marked doors.
  • Up-to-date coronavirus guidelines for students can be found here

Events and visitors

  • It is possible to hold events and visits on campus, public examinations of doctoral dissertations included. 
  • Organisers collect information and make a security and hygiene plan for indoor events and visits with more than 10 persons, and for outdoor events with more than 50 persons. More information: [email protected]   
  • If you are an outside party and would like to enquire about renting a space at Aalto for an event, please contact Facility Sales at [email protected].   
  • Visitors may once again be received on campus when following the safety instructions.  
  • Maintenance and repair visits from abroad will also be permitted. Further instructions will be issued based on a case-by-case risk assessment. More information: [email protected].  

Travel

* * * * *

15 June: Summertime use of campus spaces 

The incidence of coronavirus in the capital region has declined, and the area has passed the spreading phase. Aalto University will re-open its operations as fully as possible within the new guidelines of the Finnish authorities and the boundaries of health safety. 

Below is a summary of the guidelines on how campus spaces may be used as of 15 June. The guidelines are in force until further notice, and any changes will be reported without delay. 

Work, events and visits:  

  • We shall observe the recommendations of Finnish authorities for working remotely. You may come to campus to work by booking your workspace in advance and by following the safety instructions.   

  • Visitors may once again be received on campus when following the safety instructions.  

  • Organisers collect information and make a security and hygiene plan for indoor events and visits with more than 10 persons, and for outdoor events with more than 50 persons. More information: [email protected]   

  • If you are an outside party and would like to enquire about renting a space at Aalto for an event, please contact Facility Sales at [email protected].   

  • Maintenance and repair visits from abroad will also be permitted. Further instructions will be issued based on a case-by-case risk assessment. More information: [email protected].   

Teaching and studying:  

  • The Reading Room of Harald Herlin Learning Centre is open during the centre’s opening hours (before 28 June: Mon, Wed–Fri 10–15; Tue 10–18; and as of 28 June: Mon–Fri 10–15). To use the Reading Room, you must make a reservation with the Aalto Space app.   

  • The availability of self-study and group-work spaces will increase further during the summer. To use these spaces, make a reservation with the Aalto Space app. Guides will serve on campus all summer to guide you regarding campus use.  

  • A security and hygiene plan is to be made for teaching events with more than 10 persons. Regarding teaching in August, the plan is to set a maximum of no more than 40 people per teaching group, while also observing the limits on the use of the particular space. 

Service desks and restaurants:  

Travel:

For travel, we follow the national quarantine and testing guidelines. Read more: https://www.aalto.fi/en/services/travel-safety

Face masks and safe distancing:  

We recommended the use of face masks any time you are in contact with others, unless prevented for personal health reasons. If you forget to bring a mask, you may obtain one from the lobby services of the building. Remember also to maintain safe distancing and good hand hygiene and not to come to campus if you are ill.  

Aalto’s updated instructions and guidelines on coronavirus are available in full on the university’s coronavirus webpage: https://www.aalto.fi/en/aalto-university/information-on-coronavirus. Internal news about COVID-19 vaccinations is available on the university webpages at https://www.aalto.fi/en/news/covid-19-vaccinations.  

If you do not find the answers you’re looking for in the published documents, you can send your question by email to [email protected].    

Let’s take care of ourselves and each other!  

Aalto University 
Crisis Management Team (CMT)
 
The Aalto University Crisis Management Team (CMT) is responsible for Aalto University’s instructions. The CMT is led by the president. Members of the CMT include the head of security and risk management and the director of communications, and other key Aalto staff as necessary. The CMT is following the coronavirus situation, keeping in close contact with the authorities and formulating the measures to be taken by the university. The CMT is utilising the situational assessment of the Finnish authorities and expert opinion.  

* * * *

Advisory services

  • If you suspect you’ve contracted the coronavirus, the Terveystalo website provides instructions for home care and treatment. Contact Terveystalo primarily through Doctor chat 24/7. You will need your online banking credentials or a mobile identification to sign in. If you don’t have these credentials, call 030 6000 and your call is directed to a doctor.
  • A nationwide telephone helpline provides general information on the coronavirus, 0295 535 535. This telephone counseling does not provide health counseling or counseling for acute symptoms on call. Open from 8 am to 9 pm on weekdays and from 9 am to 3 pm on Saturdays.
  • The public health care helpline number is 116 117 (24/7).

Useful links

THL.fi: Coronavirus COVID-19 - latest updates

YHTS.fi: Current information concerning the coronavirusTerveystalo website

UM.fi: Ministry of Foreign Affairs - Travel advisories (in Finnish)

UM.fi Ministry of Foreign Affairs - Info on coronavirusWHO.org: Coronavirus disease (COVID-19) outbreak

Opening hours for campus restaurants and café's

Useful instructions

A person using VR headset

Information regarding support for online teaching at opit.aalto.fi (external link)

Information regarding support for online teaching at opit.aalto.fi

Laboratoriossa käytössä oleva koeputkiteline.

Coronavirus - Information for students (external link)

Coronavirus - Information for students

Kaksi henkilöä istuu nojatuoleissa Dipolissa.

How to organise events responsibly maintaining coronavirus protocols

This page contains guidance and links for event organisers during the COVID-19 pandemic. Latest updates on 22 June 2021.

Aalto University
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IT Help

Here you can find instructions related to IT Services and current news.

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