At Aalto University all doctoral theses are saved in electronic format in the Aaltodoc publication archive for the purposes of long-term preservation and online publishing: https://aaltodoc.aalto.fi/handle/123456789/5
Every doctoral thesis will have a publicly available web page in Aaltodoc. Electronic archive file is linked to the web page of the thesis. Also, the Open Access file will be linked to the web page and published in open internet with permission from the doctoral candidate.
The electronic archive file contains the entire thesis, and, in the case of an article thesis, also the articles included in the thesis. The link to the electronic archive file is available on the web page of the thesis. The archive file can be opened only on computers connected to a closed network used by Aalto University e.g. at the Learning Centre. The file can be opened only for reading and printing it on paper. The electronic archive file must be in PDF/A-format.
Open Access file is A monograph or the compiling (summary) part of an article- or essay-based thesis which may be published in open internet only with permission from the doctoral candidate. Open access publishing is recommended and compliant with the Aalto University goal of promoting open science. Open Access publishing allows doctoral theses to be disseminated efficiently to a wider audience, thus increasing their visibility. The permission is given by filling in and signing a permission form (the submitting addresses can be found at the end of the permission form): https://aaltodoc.aalto.fi/doc_public/ohjeet/doctoraldissertation_epermission.pdf
The permission on electronic publishing should be submitted no later than one week before the start of the public display time.
The staff at Learning Centre will take care of processing the PDF/A-files (e.g. separating the compiling / summary part and the individual publications into different files as necessary) and saving the information as well as the archive file and open access file to Aaltodoc.
Web address of a thesis in Aaltodoc (follows the format: http://urn.fi/URN:ISBN:XX-YY-ZZ) is recorded automatically on the reverse side of the title page of the doctoral thesis and on the abstract forms when the publication is assigned the ISBN number in the publication platform service. The web address can be found already e.g. on the reverse side of draft version generated at the platform and electronic proof copies which doctoral candidate receives from the printing house. The web address will be activated after the thesis is uploaded to Aaltodoc. The doctoral candidate receives an automated e-mail notification when the web page is available in Aaltodoc.
Republishing the full texts of the individual publications included in an article- or essay-based dissertation on open internet (Open Access) in connection with the electronic thesis is recommended but not obligatory. Usually, it is allowed to republish the final accepted manuscript (author accepted manuscript) -versions, not final published versions (the versions which are available at the publisher’s web site).
Aalto University wants to promote the open availability of research articles. The goal is that all the scientific peer-reviewed articles and conference publications of Aalto University will be deposited to ACRIS as a service by RIS Open Science and ACRIS team, more information: https://libguides.aalto.fi/openaccess
To include the full texts of the individual publications in the electronic version of your doctoral thesis, send the final accepted manuscript versions of the publications by email to [email protected]
The final accepted manuscript versions of the individual publications will be uploaded to the ACRIS research portal, from where they can be linked to the electronic version of the doctoral thesis in Aaltodoc.
Open Science and ACRIS (OSA) team will take care of checking the copyright policy of publishers and uploads the manuscripts provided that copyrights allow it.
If doctoral candidate don’t want the manuscripts to be linked from Acris to the web page of the thesis, she/he should inform about this to: [email protected]
There is no need to send the manuscript versions of the following publications
- Publications published under Creative Commons license (OSA -team will take care of uploading the full texts to Acris)
- Publications already available in Acris/Aaltodoc, please, check your publications (instructions: Go aaltodoc.aalto.fi, Browse -> Authors -> search Surname, First name, you get a list of your publications, check are there publications included in your thesis on the list)
It is recommended not to publish in connection with the electronic thesis:
- Submitted manuscripts or manuscripts in peer-review -process
- Unpublished essays in case the content of the essays will be later submitted e.g. to a journal
Errata (revisions to the contents of the doctoral thesis): An Errata appended to an online doctoral thesis is linked to the web page of the thesis as a separate PDF file. If the Errata is not included in the file which is uploaded to the publication platform, the Errata (Word) has to be e-mailed to: [email protected]
For further assistance concerning electronic publication of your dissertation, please, contact: [email protected]