Finance Secretary

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 16 000 students and 5 200 employees, including 446 professors. Our campus is in Espoo, Greater Helsinki, Finland.  Diversity is part of who we are, and we actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

Aalto University Financial Services is now looking for a Finance Secretary

Your role
You will be a member of the department’s finance team which provides support services for the department's research and teaching staff.

Your main tasks

• handling purchase and sales invoices and expense and travel claims

• organizing conferences and events

• payment of fees

• monitoring and reporting on the finances of small-scale projects

• accounting adjustments

• advising and supporting academic staff in financial matters.

We expect you to have

• relevant commercial education or equivalent and experience in financial administration tasks

• good technical skills and proficient command of MS Office programs. Experience with or knowledge of modern ERP systems, especially with Oracle, is considered an advantage.

• fluent skills in Finnish and English

• proactive way of working

• good organizational skills

• strong cooperation and interaction skills

• service mindset

• ability to independently investigate and solve problems

What we offer

• Meaningful and inspiring environment. We are proud of our purpose to shape a sustainable future. We spark the game changers of tomorrow, and renew society with research-based knowledge, creativity and an entrepreneurial mindset.

• Culture that inspires and includes everyone. All our work is guided by the values of the university: responsibility, courage, and collaboration.  It’s the people that create Aalto, now and in the future. We want to be an open community where equality and inclusion enable curiosity, innovation, collaboration and wellbeing. 

• Support, coaching and sparring when you feel you need it. 

• Possibilities for competence development and learning.

The salary range for this position is approximately 2800 – 3100 €/month. We value work-life balance and well-being in all aspects of life. We work in a hybrid model, with the primary workplace located at the Otaniemi Campus in Espoo. Life on the revitalized campus is vibrant, featuring stunning architecture, tranquil nature, and a variety of cafes, restaurants, and services, all complemented by excellent public transportation connections.

Join us! 
To apply, please share your CV and motivation letter with us through our recruitment site ("Apply now!”) latest at 23.59pm (EET) 6th April 2026.

Please note: Aalto University’s employees should apply for the position via Workday (Internal Jobs) by using their existing Workday user account. If you are a student or visitor at Aalto University, please apply with your personal email address (not aalto.fi) via Aalto University open positions.

For more information about the role, please contact controller Katariina Toivonen, +358 50  344 2530 on March 25th at 12:00-13:30. For questions related to the application process, please contact HR Partner Isabella Itäpalo, firstname.lastname@aalto.fi.
 

More about Aalto University:

Aalto.fi
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linkedin.com/school/aalto-university/
www.facebook.com/aaltouniversity
instagram.com/aaltouniversity

To view information about Workday Accessibility, please click here.

Please see more of our Open Positions here.