Events at Marsio: Instructions for Organisers
This page includes the most important information the organisers should consider when organising events in Marsio.
Organising an event in Marsio
The new event venues of Marsio, equipped with modern event technology, offer the possibility of producing versatile events. On this page, you will find detailed information about the spaces, answers to frequently asked questions, and an offer request form for bookings.
Marsio, the campus meeting point open to all, opened its doors in September 2024. Marsio's facilities are equipped with new technologies that enable cross-disciplinary research and teaching, and take Aalto University's events to a new level, both on campus and virtually. The building offers a view of the university's research, teaching and impact. The event spaces of Marsio are mostly located on the ground floor of the building.
Marsio event spaces
Saastamoinen Foundation Stage
285 square metres of open, flat-floor event space with state-of-the-art event technology provides a high quality setting for event experiences for both live and remote audiences.
The technology of the Saastamoinen Foundation Stage includes a 4K wall of video monitors (6m x 4.5m), high-quality stage lighting in different lighting conditions, and distributed speakers for excellent sound level control throughout the space. Five high-quality robotic cameras provide a variety of angles for live streams.
Saastamoinen Foundation Stage is primarily used for open public events as the entrances to the space cannot be individually closed. The space can be easily transformed into a black box with the use of black curtains, which can also be moved in front of the doors if required. The Stage, as the name suggests, is equipped with a large stage.
Event Studio
Marsio's large exhibition space (approximately 240 square metres) provides a new environment for Aalto University's exhibition activities. The space can also be rented for events together with the Saastamoinen Foundation Stage or separately. Together, the Stage and Studio can accommodate events for over 400 people.
Cinema
The 150-seat Marsio Cinema (including 2 wheelchair spaces) offers the opportunity to organise high quality film screenings on campus. The cinema is mainly used for educational purposes, but can also host screenings and events on days off.
The restaurant does not have a license to serve alcohol in the cinema.
Living Room + Teaching Studio (3rd floor)
The living room primarily serves as a co-working space for staff & students. The Teaching Studio is a self-service studio that offers tech for the digitalisation of teaching. The wall between the two spaces can be moved, opening up the space and allowing it to host events. The space can fit up to 100 people and can be booked for events outside the reserved teaching slots, but cannot be booked for gatherings and internal meetings.
Frequently asked questions
Initially, the facilities will only be rented for events organised by Aalto University or its student organisations.
Each event must have a producer who is responsible for the practical arrangements and marketing of the event.
Marsio events aim to promote Aalto University's research, arts and activities to a wider audience outside the university community, and a wider audience can be reached through high quality live streaming and event recordings.
Marsio event spaces are best adapted for open events that welcome also walk-in guests. Events at Marsio often engage partners, either as participants or co-organisers. For internal, closed events, we encourage event organisers to primarily use other venues on campus.
The event spaces in Marsio offer a chance for hosting versatile events ranging from seminars to film screenings, open lectures to fashion shows. Aaltonians are encouraged to be open-minded and creative in the use of Marsio event spaces.
The facilities are equipped with high quality event technology, so there is no need to order av-technology from external suppliers. Marsio event packages include the spaces, AV technology, and staff to operate the AV equipment.
Event organisers can ask for an offer for an event package by completing the form at the bottom of the page. Please ensure that you ask for the offer well before you event. Marsio event curator will collaborate with the technical staff of Marsio and recommend the event package to each client's needs. After receiving the offer, it is important to accept/reject it latest by the deadline mentioned in the offer.
The rental price of a Marsio to an event organiser is mainly determined by the technical requirements of the event. In addition to the use of event technology, the number of AV technicians on the day of the event and in preparation for the event is also taken into account in the pricing. The cost of using the facilities may also be affected by complex furniture and equipment setup requirements.
Example prices
Saastamoinen Foundation Stage/Event Studio/Living Room, tech package S
Event example: A two-hour event including individual stage presentations and a panel discussion. Maximum 4 microphones used. Stream (on Aalto Youtube) includes only one wide camera angle and no graphics (e.g. lower third animations).
- Venue rent
- High quality event technology (including live streaming + event recording)
- 2 AV technicians on the event day
- 2 AV technicians on the preparation day
--> Cost estimate 2400 €
Saastamoinen Foundation Stage/Event Studio/Living Room, tech package M
Event example: The event includes individual speeches on stage and a panel discussion. Maximum 4 presenters on the stage simultaneously. Total of 6 available microphones. The event includes also a multi-camera stream OR remote speakers OR the need for a teleprompter OR it includes a musical performance.
- Venue rent
- High quality event technology (including live stream + event recording)
- 3 AV technicians on the event day
- 3 AV technicians on preparation day
--> Cost estimate 3300 €
Saastamoinen Foundation Stage + Event Studio, tech package L
Complex productions with event technology requirements in both spaces. Stage programme operated from the Marsio Stage and projected on the wall of the Event Studio. Audience capacity can be increased to over 400 people. Larger panel discussion possible (up to 8 microphones). Custom graphics and streaming platforms possible.
- Venue rent
- High quality event technology (including live stream + event recording)
- 4 AV technicians on the event day
- 4 AV technicians on preparation day
--> Cost estimate 6000 €
Prices for the events in the Cinema are slightly lower, starting from 1800€ for an S sized event.
You can inquire about Marsio's event facilities by filling in the inquiry form at the bottom of the page. Other contacts: marsio-events@aalto.fi
Research and teaching facilities of Marsio can be booked from Takeout.
All Marsio spaces are listed in ASIO.
The restaurant MOO, located on the first floor of Marsio, is where you can order catering for Marsio events. Event organisers can already ask for catering offers by contacting moomyynti@kanresta.fi.
The restaurant has a license for serving alcohol at the Saastamoinen Foundation Stage, in the Event Studio, in the first-floor lobby area, and in the Living Room on the third floor.
The following services are not included in the event packages:
- Event marketing and communications
- Event production and stage management services
- Editing of the event recording. The package always includes the original live recording, and detailed editing should always be ordered well in advance.
- Subtitling of the event recording. Read more about mandatory accessibility captions.
- Out-of-hours lobby services or a possible need for security services.
- Special furnishing requirements for the event spaces or possible additional furniture hire.
Preferably arrange your closed events and team meetings in the buildings nearby and come to Marsio for lunch, visiting exhibitions and events and Aalto University Shop. All campus spaces (including Marsio spaces) are listed in ASIO. Please contact marsio-events@aalto.fi or use the request for offer form below for any special inquiries.
Click HERE to learn more about the guided tours.
Request an offer
For more information
Read more about organising an event at Aalto
Events at Marsio: Instructions for Speakers
On this page you can find important information that you should keep in mind when presenting on a stage at Marsio events.
Events Library
Events Library compiles all information you need for creating an event.
Aalto University facility use and event security
The facilities of Aalto University are available for events. On this page you can find an event security notification form and other important information on for example event security.