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Research data and ACRIS

ACRIS can be used to display metadata of datasets stored in external data repositories. You can also upload and share your datasets in ACRIS.

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Register your dataset to ACRIS

Register your dataset stored in an external data repository by inserting the descriptive metadata of it to ACRIS (e.g. title, creator and description of the dataset). Your metadata of datasets may be showcased in e.g. private and public CVs. You can either add the metadata by yourself or send the information to [email protected]

It is also possible to upload and share datasets as such through ACRIS, if there is no appropriate data repository available.

Note that in the Academy of Finland funded projects you are required to open the metadata of datasets even if you cannot open the data.

Importing datasets

How to import metadata of the datasets to ACRIS via Data Monitor

1. Log in to ACRIS at https://acris.aalto.fi/ and.Click the green “add new” button and then select Dataset and Import from online source from the left hand list. 

Importing datasets

2. Search data using e.g. DOI  or Title. Click Import-button to edit the record. You can also check the original record in the repository by clicking Source data. 

3. Click import and review at the appearing pop-up window.

4. Check and add the missing information. The required fields are marked with red asterisk. Some information e.g. title are automatically imported.

  • Check the names and affiliations are right. Managing organization unit should be department not e.g. your research group (if you are student, you can leave e.g. ELEC Common affiliation). 
  • Publisher - e.g. data repository name like Zenodo
  • Date made available (publishing date).

4. Add also the following optional fields which will increase the visibility and findability of your dataset:

  • Description
  • Dataset licences
  • DOI (If you are adding the actual dataset to ACRIS one will be issued during validation process.)
  • Contact person
  • Keywords: FIELD OF SCIENCE, STATISTICS FINLAND BY DEPARTMENTS
  • Relations to publications which might be in ACRIS.

5. Save the record with For validation-status. ACRIS-validators will validate your contribution.

Adding dataset manually

How to add metadata of the datasets to ACRIS using dataset template

1. In the backend side of ACRIS acris.aalto.fi, click the green Add new button. Pop-up window will appear. Select Dataset and choose submission method: Create from template.

adding_persons_dataset

The required fields are marked with red asterisk. 

  • Title - Use the same title as in the data repository.
  • Description - Use the same description as, e.g. in the data repository or give informative description of the data set. E.g. describe what kind of data is used and file formats. If your data is not open, but you are able to share the data if requested, you may express the willingness and contact information here. 
  • Add all the persons involved and check their affiliations are right. Create new 
    external persons if necessary by using the Add person function. All persons 
    previously created into the system will be listed in Search. Note! A person's role is a Creator by default. Edit the role if necessary.
  • Managing organizational unit refers to the instance of editors handling this output in ACRIS and does not affect statistics. Unit should be department not e.g. your research group (if you are student, you can leave e.g. ELEC Common affiliation). 
  • Publisher is e.g. the name of the particular repository/archive in which the data can be found.
  • Date made available (publishing date).

Add also the following optional fields which will increase the visibility and findability of your dataset:

  • Dataset licences
  • DOI (If you are adding the actual dataset to ACRIS one will be issued during validation process.)
  • Contact person
  • Keywords: FIELD OF SCIENCE, STATISTICS FINLAND BY DEPARTMENTS
  • Relations to publications which might be in ACRIS.

Save the record with For validation-status. ACRIS-validators will validate your contribution.

How to publish datasets in ACRIS

Note! Dataset can be uploaded in multiple file formats up to 1024 MB.2.

1. In the backend side of ACRIS acris.aalto.fi, click the green Add new button. Pop-up window will appear. Select Dataset and choose submission method: Create from template.

2. Fill in fields which you feel will to help the identification of the dataset. Mandatory fields are marked with red asterisk. 

  • Title - Give short but descriptive name. (Mandatory)
  • Description - Give informative description of the data set. E.g. describe what kind of data you are adding and what type of files you will attach and in which formats, consider numbering the different versions. When you are adding metadata of data and you have not made your data open, but you are able to share the data if requested, you may express the willingness and contact information here. (Not mandatory, but recommended). 
  • Indicate the date range coverage of the data by using ‘Temporal coverage’.
  • Specify the date or period of time for data collection. This field becomes mandatory 
    if you tick either of the two options.
  • Add all the persons involved and check their affiliations are right. Create new 
    external persons if necessary by using the Add person function. All persons 
    previously created into the system will be listed in Search. Note! A person's role is a Creator by default. Edit the role if necessary.
  • Managing organizational unit refers to the instance of editors handling this output in ACRIS and does not affect statistics. Unit should be department not e.g. your research group (if you are student, you can leave e.g. ELEC Common affiliation). 
Adding dataset file
  • Publisher - Aalto University
  • DOI - DOI will be issued during validation 

3. Drag files or browse your computer (maximum size 1024 MB)

4. Choose the level of Visibility for the data set. Select next the License: If you wish to publish 
citable data, choose  license to allow and restrict the ways to reuse data, for example allow or deny the right for commercial use https://creativecommons.org/share-your-work/. If you  choose  No value no one knows how this  data can be used. If data is created together by several researchers, also you may not reuse data without a license.  

5. Indicate the Type of the data set. 

6. (Optional) Embargo end date: Set the opening up date for your data set. With embargo you retain for yourself the advantage to use data first as underlying data for publications. Data will be published for the use of others after the embargo.

7. Date made available (publishing date). Date made available means the date when the data set becomes publicly available.

8. Access options: define the access level of the data set. 

9. Add also the following optional fields which will increase the visibility and findability of your dataset:

  • Keywords: Field of science, Statistics Finland by departments
  • Relations to publications, projects or activities which might be in ACRIS.

5. Save the record with For validation-status. ACRIS-validators will validate your contribution.

Back to ACRIS instructions index and ACRIS instructions main page:

All ACRIS instructions

This page compiles all ACRIS instructions. ACRIS, Aalto Current Research Information System, is the research information management system of Aalto University. Information is displayed in the public portal Research.aalto.fi.

ACRIS Instructions

Aalto Current Research Information System (ACRIS) is Aalto University’s research information management system. The system contains information about the up-to-date research and artistic activities of the university. These activities are shown through the public portal Research.aalto.fi.

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