Offboarding checklist when leaving Finland
Offboarding and exit checklist for things to do when employee is leaving Aalto and Finland.
Check-list for employees leaving Aalto and Finland
| Employee issues at the department | Responsible | Done |
|---|---|---|
| Work certificate | worker and unit | |
| Return keys | worker and unit | |
| Return key card / CliqKey to Dipoli reception | worker and unit | |
| Return computer | worker and unit | |
| Return phone | worker and unit | |
| Return Aalto credit card | worker and unit | |
| Finalize travel claims and invoices in NEO | worker and unit | |
| Check Halli | worker and unit | |
| Check holiday days / free time | worker and unit | |
| Fill in Exit feedback (Workday) | worker and unit | |
| Submit your forwarding address to unit | worker | |
| Clean up your desk and bookshelf | worker |
| Researcher | Responsible | Done |
|---|---|---|
| How to store your data (agree with supervisor) | worker and supervisor | |
| Report your publications to ACRIS http://acris.aalto.fi |
worker |
| Officials | Responsible | Done |
|---|---|---|
| Cancel Finnish social security (www.kela.fi) | worker | |
| Check Finnish pension (www.etk.fi) | worker and/or unit | |
|
Check Taxation |
worker |
| Banking | Responsible | Done |
|---|---|---|
|
Close your bank account |
worker | |
| Cancel your bank card | worker | |
| Cancel invoice payment arrangements | worker | |
| Cancel credit cards | worker |
| Children | Responsible | Done |
|---|---|---|
| Childrens’ schools, day care etc.: announcing the quitting | worker | |
| Certificates/reports from schools, day care | worker | |
| Childrens’ schools, day care etc. in the destination country | worker |
| Car | Responsible | Done |
|---|---|---|
| Car sale, notification of transfer, decommissioning | worker |
| Housing | Responsible | Done |
|---|---|---|
| Terminate rent agreement (check the notice period!) | worker | |
| Residence: sale, renting | worker | |
| Storing of the property left in Finland, if coming back | worker | |
| Residence in Finland/destination country | worker | |
| Temporary residence in Finland/destination country | worker |
| Terminating of contracts related to housing issues | Responsible | Done |
|---|---|---|
| Electricity and water contract | worker | |
| Phone/mobile contract | worker | |
| Newspaper/magazine subscriptions | worker | |
| Waste management | worker | |
| Insurances | worker |
| Moving | Responsible | Done |
|---|---|---|
|
Choosing the moving company |
worker | |
| Selecting the items for moving (customs and import orders) | worker | |
| Packing up the items | worker | |
| Transportation of items | moving company + worker | |
| Scheduling moving | moving company + worker | |
| Pets | worker | |
| Travel tickets | worker | |
| Passport / Visa for Finland/destination country | worker | |
| Documents required for Residence / Work permits | worker |
| Notice of removal | Responsible | Done |
|---|---|---|
| Post/mail / Local register office | worker |
| Insurances in the next destination | Responsible | Done |
|---|---|---|
| Moving insurance | worker | |
| Home insurance for home | worker | |
| Home insurance for property | worker | |
| Insurances for family members / Possible additional insurances | worker |
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