Offboarding checklist when leaving Finland
Offboarding and exit checklist for things to do when employee is leaving Aalto and Finland.

Check-list for employees leaving Aalto and Finland
Employee issues at the department | Responsible | Done |
---|---|---|
Work certificate | worker and unit | |
Return keys | worker and unit | |
Return key card / CliqKey to Dipoli reception | worker and unit | |
Return computer | worker and unit | |
Return phone | worker and unit | |
Return Aalto credit card | worker and unit | |
Finalize travel claims and invoices in NEO | worker and unit | |
Check Halli | worker and unit | |
Check holiday days / free time | worker and unit | |
Fill in Exit feedback (Workday) | worker and unit | |
Submit your forwarding address to unit | worker | |
Clean up your desk and bookshelf | worker |
Researcher | Responsible | Done |
---|---|---|
How to store your data (agree with supervisor) | worker and supervisor | |
Report your publications to ACRIS http://acris.aalto.fi |
worker |
Officials | Responsible | Done |
---|---|---|
Cancel Finnish social security (www.kela.fi) | worker | |
Check Finnish pension (www.etk.fi) | worker and/or unit | |
Check Taxation |
worker |
Banking | Responsible | Done |
---|---|---|
Close your bank account |
worker | |
Cancel your bank card | worker | |
Cancel invoice payment arrangements | worker | |
Cancel credit cards | worker |
Children | Responsible | Done |
---|---|---|
Childrens’ schools, day care etc.: announcing the quitting | worker | |
Certificates/reports from schools, day care | worker | |
Childrens’ schools, day care etc. in the destination country | worker |
Car | Responsible | Done |
---|---|---|
Car sale, notification of transfer, decommissioning | worker |
Housing | Responsible | Done |
---|---|---|
Terminate rent agreement (check the notice period!) | worker | |
Residence: sale, renting | worker | |
Storing of the property left in Finland, if coming back | worker | |
Residence in Finland/destination country | worker | |
Temporary residence in Finland/destination country | worker |
Terminating of contracts related to housing issues | Responsible | Done |
---|---|---|
Electricity and water contract | worker | |
Phone/mobile contract | worker | |
Newspaper/magazine subscriptions | worker | |
Waste management | worker | |
Insurances | worker |
Moving | Responsible | Done |
---|---|---|
Choosing the moving company |
worker | |
Selecting the items for moving (customs and import orders) | worker | |
Packing up the items | worker | |
Transportation of items | moving company + worker | |
Scheduling moving | moving company + worker | |
Pets | worker | |
Travel tickets | worker | |
Passport / Visa for Finland/destination country | worker | |
Documents required for Residence / Work permits | worker |
Notice of removal | Responsible | Done |
---|---|---|
Post/mail / Local register office | worker |
Insurances in the next destination | Responsible | Done |
---|---|---|
Moving insurance | worker | |
Home insurance for home | worker | |
Home insurance for property | worker | |
Insurances for family members / Possible additional insurances | worker |
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