Offboarding checklist when leaving Finland

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Check-list for employees leaving Aalto and Finland

Employee issues at the department  Responsible    Done
Work certificate       worker and unit   
Return keys        worker and unit  
Return key card / CliqKey to Dipoli reception worker and unit  
Return computer  worker and unit  
Return phone worker and unit  
Return Aalto credit card   worker and unit  
Finalize M2 travel claims and invoices worker and unit  
Check Halli      worker and unit  
Check holiday days / free time worker and unit  
Fill in Exit feedback (Workday) worker and unit  
Submit your forwarding address to unit worker  
Clean up your desk and bookshelf worker  

 

Researcher Responsible Done
How to store your data (agree with supervisor) worker and supervisor  
Report your publications to ACRIS
http://acris.aalto.fi 
worker  

 

Officials Responsible   Done
Cancel Finnish social security (www.kela.fi)      worker  
Check Finnish pension (www.etk.fi)       worker and/or unit    

Check Taxation
(www.vero.fi) Tax return etc.

    worker

     

     

    Banking Responsible  Done

    Close your bank account
    (Check possible tax returns before closing the bank account!)

    worker  
    Cancel your bank card    worker  
    Cancel invoice payment arrangements  worker  
    Cancel credit cards  worker  

     

    Children Responsible  Done
    Childrens’ schools, day care etc.: announcing the quitting worker  
    Certificates/reports from schools, day care  worker  
    Childrens’ schools, day care etc. in the destination country worker  

     

    Car Responsible  Done
    Car sale, notification of transfer, decommissioning   worker  

                                   

    Housing Responsible  Done
    Terminate rent agreement (check the notice period!)  worker  
    Residence: sale, renting     worker  
    Storing of the property left in Finland, if coming back   worker  
    Residence in Finland/destination country   worker  
    Temporary residence in Finland/destination country    worker  

     

    Terminating of contracts related to housing issues Responsible  Done
    Electricity and water contract  worker  
    Phone/mobile contract     worker  
    Newspaper/magazine subscriptions       worker  
    Waste management        worker  
    Insurances     worker  

     

    Moving Responsible  Done

    Choosing the moving company
    Fixing the moving and packing days

    worker  
    Selecting the items for moving (customs and import orders)  worker  
    Packing up the items    worker  
    Transportation of items   moving company + worker  
    Scheduling moving  moving company + worker  
    Pets  worker  
    Travel tickets    worker  
    Passport / Visa for Finland/destination country   worker  
    Documents required for Residence / Work permits      worker  

     

    Notice of removal Responsible  Done
    Post/mail / Local register office       worker  

     

    Insurances in the next destination Responsible  Done
    Moving insurance   worker  
    Home insurance for home    worker  
    Home insurance for property   worker  
    Insurances for family members / Possible additional insurances worker  
    This service is provided by:

    HR Services

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