Offboarding checklist including topics when leaving Finland
Offboarding and exit checklist for things to do when employee is leaving Aalto and Finland.
Check-list for employees leaving Aalto and Finland
| Employee issues at the department | Responsible | Done |
|---|---|---|
| Employment certificate upon request from HR Partner, HR Advisor or HR Generalist | worker and unit | |
| Mechanical key turned over to building janitor / lobby services | worker and unit | |
| ID Card and electronic key turned over to Facility Services (Dipoli reception, Otakaari 24, open Mon-Fri 8-16.00) AND first remove your information from token by logging in to idm.aalto.fi | worker and unit | |
| Aalto parking permit returned to lobby services | worker | |
| Laptop turned over to IT (if applicable) | worker and unit | |
| Telephone turned over to IT (if applicable) | worker and unit | |
| Inform [email protected] that your Aalto credit card should be terminated. Cancel all possible monthly payments to the credit card. Return the card or cut the chip and magnet of the card into pieces | worker and unit | |
| Finalize travel claims and invoices in NEO https://neo.aalto.fi/ | worker and unit | |
| Check Halli hours until end of contract https://halli.org.aalto.fi/ | worker and unit | |
| Check holiday days / free time and mark to Workday and/or Halli | worker and unit | |
| Fill in Exit feedback (Workday inbox) | worker | |
| Update your forwarding address to Workday Home contact information | worker | |
| Clean up your desk and bookshelf | worker | |
| Epassi commuter ticket benefit (if applicable), download your remaining commuter ticket benefit. If employment end date is not last day of the month, you should download it during the previous month! www.aalto.fi/en/services/commuter-ticket | worker | |
| If you have admin rights for e.g. virtual servers, inform IT Services (ITS) what to do with those | worker | |
| If you would like to transfer the mobile subscription to yourself please get approval from your manager and send it to IT servicedesk | worker and supervisor |
| Researcher | Responsible | Done |
|---|---|---|
| Agree with your supervisor how to store your relevant research data. Check that all the relevant data is archived to a common place in Aalto and the unnecessary data is deleted. Of Aalto University researchers, if you are the only person with access to research data created in an externally funded research project. Contact [email protected] for further instructions. | worker and supervisor | |
| Report your publications to ACRIS If you have published research data with Aalto University affiliation --> Send DOI or links of the said data to [email protected]. / |
worker |
| Officials | Responsible | Done |
|---|---|---|
| Cancel Finnish social security (www.kela.fi) | worker | |
| Check Finnish pension (www.etk.fi) | worker and/or unit | |
| Check Taxation (www.vero.fi) Tax return etc. |
worker |
| Banking | Responsible | Done |
|---|---|---|
| Close your bank account (Check possible tax returns before closing the bank account!) |
worker | |
| Cancel your bank card | worker | |
| Cancel invoice payment arrangements | worker | |
| Cancel credit cards | worker |
| Children | Responsible | Done |
|---|---|---|
| Childrens’ schools, day care etc.: announcing the quitting | worker | |
| Certificates/reports from schools, day care | worker | |
| Childrens’ schools, day care etc. in the destination country | worker |
| Car | Responsible | Done |
|---|---|---|
| Car sale, notification of transfer, decommissioning | worker |
| Housing | Responsible | Done |
|---|---|---|
| Terminate rent agreement (check the notice period!) | worker | |
| Residence: sale, renting | worker | |
| Storing of the property left in Finland, if coming back | worker | |
| Residence in Finland/destination country | worker | |
| Temporary residence in Finland/destination country | worker |
| Terminating of contracts related to housing issues | Responsible | Done |
|---|---|---|
| Electricity and water contract | worker | |
| Phone/mobile contract | worker | |
| Newspaper/magazine subscriptions | worker | |
| Waste management | worker | |
| Insurances | worker |
| Moving | Responsible | Done |
|---|---|---|
| Choosing the moving company Fixing the moving and packing days |
worker | |
| Selecting the items for moving (customs and import orders) | worker | |
| Packing up the items | worker | |
| Transportation of items | moving company + worker | |
| Scheduling moving | moving company + worker | |
| Pets | worker | |
| Travel tickets | worker | |
| Passport / Visa for Finland/destination country | worker | |
| Documents required for Residence / Work permits | worker |
| Notice of removal | Responsible | Done |
|---|---|---|
| Post/mail / Local register office | worker |
| Insurances in the next destination | Responsible | Done |
|---|---|---|
| Moving insurance | worker | |
| Home insurance for home | worker | |
| Home insurance for property | worker | |
| Insurances for family members / Possible additional insurances | worker |
More on topic
This service is provided by:
HR Services
Did you find what you were looking for? If not, please contact us.
- Published:
- Updated: