Adding artistic and non-textual outputs to ACRIS

Introduction

Artistic outputs are equivalent to research outputs in ACRIS. Below criteria for eligibility follow the guidelines of the Ministry of Education and Culture in Finland.

• The output is the outcome of the artist’s or designer’s intentional work based on their artistic vision, and at least one of the contributors must be connected to the university.
• The output must be exposed in public and be available to the general public at least for a limited period of time.
• The output has been commissioned, received or used for artistic purposes in some activity by an external organisation independent of the university.
• The output must be peer‐reviewed. This means that someone else than the designer or artist themselves has decided ‐ based mainly on artistic criteria ‐ to exhibit or otherwise publish the output. It may be a curator, producer, commissioner, publisher or an independent jury or other instance.
• Evidence of its appearance in public must also be available afterwards.

Use of qualifiers after the title

• Usually only the title information is required and we recommend not to use any other qualifiers after the title (such as the place where the work has been exhibited). If you wish to specify please use the field below (Subtitle of the contribution in original language) – this information will appear right after the name of the title in the public portal.
• Again, if you have acted in two roles you can specify it after the title in parenthesis. The qualifiers follow the language of the original title.
• In films and television series, the qualifiers are regularly used. These include the type of film and the role. The qualifiers follow the language of the original title.

The most common categories in ARTS are Artefact and Exhibition. The table below explains and gives examples. 

Instructions on ACRIS fields

1) Type

The first row denotes the Publication category.

• Solo art production: realized by one author
• Art in co‐production: group work, several authors, or an art work in a group exhibition
• Art in non‐art work: an artistic part of a publication that is not primarily artistic but is valued as art within the art community (for example, the design of a product in the market, a demanding composition for an advertisement).

After choosing the right option and clicking the next obligatory field Peer‐reviewed the Ministry of Education publication type appears automatically.

In art, the question of peer‐review is a bit more difficult than in science. In the publication instructions of the Ministry it is stated that “Artistic peer‐review refers to a practice where an instance other than the artist has made the decision to showcase the work, e.g. a curator, gallerist or a jury”.

If you have trouble deciding, please contact Acris help [email protected]

2) Publication statuses and dates

Publication status

• The year is an obligatory field
• The given options reflect scientific practices but can be applied to art. For instance, if an artist has prepared the work which will be premiered not in the same year as the work has been carried out, one can choose the status Accepted / In press.
• Please note that only Published (and E‐pub ahead of print, not really an option in art) are counted as outputs in the annual records collection. If you choose some other category you need to change it when the work is published.

3) Publication information

• Original language. The field is obligatory. Please choose from the drop‐down menu.
• Title of the contribution in original language. The field is obligatory.
• Subtitle of the contribution in original language. Optional, appears after colon in the public page.
• Abstract. You can provide here further information on the art work.
• Media of output & Size: No need to fill in these fields.

4) Contributors and affiliations

Your name appears here automatically and according to information entered into the HR database.

Role

Please choose from the drop‐down menu.

• Please use Curator if you as a member of the faculty and as a professional artist have had a significant role in the exhibition design. In other words, your artistic view and choices made have contributed to the end result.
• If you cannot find the right choice, use Other.
• You can add your previous work here if you wish. Then you should remember to add Not published at Aalto (Add organizational unit ‐> start writing not in the search box)

Add person

• It is possible to add internal and external persons here. Please search first and if you cannot find the person you have collaborated with, you need to Create external person and fill in his/her basic information (First name, Last name, Role, Country, Organisational unit).

Publication managed by

• Your unit appears here automatically and according to information entered into the HR database.

5) Publisher

In artistic and design works, the publisher denotes the institution or forum who has made it available to public. These include various venues, such as museums, galleries etc.

Click Add Publisher. Please search first and if you cannot find the right one, fill in the name of the publisher (Type appears automatically).

Edition: no need to fill in this field

Place of publication: Please add a name of the city.

6) Electronic version(s)

The first field Add electronic version (file, DOI, or link) is necessary in scholarly texts.

Add other link 
This is the right field for art and design related works. Fill in at least the first field Web address (URL) copy pasting it from web site. Add Description if you wish.

Add other file 
Here you can upload a file related to the content of the work. You need also to provide information on how to access the electronic version.

7) Keywords

Keywords
The aim is to categorize the content. Type the first letters, the keywords appear as a list, please choose the right one. The next field appears automatically. The recommended number of keywords is 5.

ASJC Scopus Subject Areas (All Science Journal Classification Codes) 
As obvious this field refers to publications, not to art and design works.

Open Access 
This is becoming more and more important in the upcoming years. The question of open access in art is under discussion. Now you don’t need to choose any of the options.

International Artistic or Research Output 
If the output is international, please click Add and choose International. This information is important because university results are calculated according to this variable.

Field of Science, Statistic Finland by Departments 
The validator fills in this information.

Field of Science, Statistics Finland 
The validator fills in this information, if necessary.

Field of Science, Research Council of Finland (Academy of Finland) 
The validator fills in this information, if necessary.

Sustainability 
Click Add Sustainability and choose This is related to Sustainability. The information is important for the yearly statistics.

Sustainability Keywords 
Add the right keywords

Field of Art 
Add the right one. If in doubt, you can rely on the validator to fill in this information.

Notes 
An optional field that can be used to enter notes about specific conditions or anything else that might be relevant to point out, regarding this submission.

8) Event

Event information of artistic work is important because the records are used to examine the quality of the forum it has been displayed. Please fill in this carefully although even though it repeats the information already registered above. It
helps much in the validation process.

Add event 
You can search if the event already exists or create a new event.

• Type: choose from the drop-down menu
• Info:
  • Title: the name of the event (obligatory)
  • Subtitle of the event, Abbreviated title, Conference number (fill in if necessary)
  • Start date (obligatory)
  • End date
  • Link: this information is important for the validator, please add
  • Degree of recognition: choose from the drop-down menu: international / national / local
  • Location: location of event, city, country

9) Relations

You can attach the research output for example to Activities, Prizes, Press/Media, or Projects. Click the right option and search, and click the link.

10) Visibility

You may restrict the visibility of the work. Please note that only public items are calculated in the data collection of the Ministry of Education and Culture.

11) Status

Entry in progress saves the submission if you wish to send it for validation later. For validation dispatches the submission to be validated as official content in ACRIS. At the end, remember to press the blue Save button.