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Adding artistic and non-textual outputs to ACRIS

Artistic outputs are equivalent to research outputs in ACRIS. Below you will find comprehensive instructions on how to add artistic and non-textual outputs to ACRIS.

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Introduction

Artistic outputs are equivalent to research outputs in ACRIS. Below criteria for eligibility follow the guidelines of the
Ministry of Education and Culture in Finland.

  • The output is the outcome of the artist’s or designer’s intentional work based on their artistic vision, and at least one of the contributors must be connected to the university.
  • The output must be exposed in public and be available to the general public at least for a limited period of time.
  • The output has been commissioned, received or used for artistic purposes in some activity by an external organisation independent of the university.
  • The output must be peer‐reviewed. This means that someone else than the designer or artist themselves has decided ‐ based mainly on artistic criteria ‐ to exhibit or otherwise publish the output. It may be a curator, producer, commissioner, publisher or an independent jury or other instance.
  • Evidence of its appearance in public must also be available afterwards.
Screen capture about artistic output types from ACRIS

How to add artistic and non-textual outputs?

  1. Log into acris.aalto.fi using your Aalto username and password.
  2. Start entering the work by clicking the Add content button on the right upper corner of the main page.
  3. Click first Research outputs. The different categories appear on the right hand side column. Choose Artistic and non‐textual form.
  4. The various categories of artistic or design activities appear on the right. Please choose one of these templates.
  5. After clicking the right option the template opens. At minimum, you need to fill in the mandatory fields marked with red asterisk.
  6. You can change the template on the top right corner of the page.

Artworks are usually added only once. This concerns especially touring exhibitions with minor changes and film screenings. Only if the realization requires essentially new and significant artistic editing the work can be added a second time.

An exception to this rule is the situation where a person has acted in two roles, for instance as a curator and as a designer exhibiting his/her own work.

Use of qualifiers after the title

  • Usually only the title information is required and we recommend not to use any other qualifiers after the title (such as the place where the work has been exhibited). If you wish to specify please use the field below (Subtitle of the contribution in original language) – this information will appear right after the name of the title in the public portal.
  • Again, if you have acted in two roles you can specify it after the title in parenthesis. The qualifiers follow the language of the original title.
  • In films and television series, the qualifiers are regularly used. These include the type of film and the role. The qualifiers follow the language of the original title.

The most common categories in ARTS are Artefact and Exhibition. The table below explains and gives examples. 

Research outputs

Description Examples from ACRIS Notes
Software Stand‐alone software
for execution of specific
tasks
  • Bucket Detective
  • Ach so!
  • Pixel Polize
 
Digital or
Visual
Products
Games, podcasts,
animations (not films),
recordings
  • Pigeon Post
  • Rocket Science Show
  • Herbarium
Mainly game designs
Web
publications,
sites
Web‐based platforms
  • A Cave for Play
  • Darkrooms: retracing childhood memories
 
Artefacts Sculptures, installations,
furnitures, projections.
See definition.
  • About seeing
  • Ioncell gala dress for the First Lady
  • of Finland
  • Wombs
  • Äänimuseo 10
Please note: Do NOT
use in films. From 2018
onwards films have had
their own template
Exhibition The production or
curation of creative
works exhibited in a
gallery, museum or
similar venue, in order
to show new works or a
different arrangement
of works. The category
includes exhibitions
where the internet is
the medium of the
exhibited works.
  • Cul‐de‐sac
  • Artemisian jalanjäljillä
  • Fragile water
  • Glass Works
  • Here’s Looking at You
Please use this template
in curated, touring and
research related
exhibitions.
This category is also
used if a major
architectural publication
has exhibited the work.
Performance Theatre and live
performances, dance,
circus, music,
happenings,
experimental events,
radio plays.
  • Altitude Training Camp
  • Memory Machines
 
Composition Musical scores, notes,
sheets.
  • Brushing teeth
 
Design Various designs such as
exhibition design,
graphic design,
industrial / product
design, costume and set
designs, design
interventions.
  • Helkama kuningaskulkuri
  • Vinkel
  • The Loved Ones
  • Man, Matter, Metamorphosis:
  • 10000 Years of Design
 
Architecture  
  • Campus Maria
  • Hakaniemenranta
  • House V, Helsinki
Please use Exhibition if
a major architectural
publication has
exhibited the work.
Film This is the category,
where qualifiers are
regularly used. These
include the type of film
and the role. The
qualifiers follow the
language of the original
title.
  • Koirat eivät käytä housuja (pitkä fiktioelokuva, lavastus)
  • Bullets (TV series, cinematography)
  • Hjärtat (produktion)
Please add screenings to
Event or Abstract field.
If a film has been
selected or wins in a
competition, use Prizes
and build a relation to
the artwork.
Literature Published written and
creative work that is not
eligible to be submitted
as a traditional output,
such as novels, short
stories.
  • Aksidens
  • Omakuva takaapäin Saarikosken kanssa
Please note: screenplays
belong to category
Films.

Instructions on ACRIS fields

1) Type

The first row denotes the Publication category.

  • Solo art production: realized by one author
  • Art in co‐production: group work, several authors, or an art work in a group exhibition
  • Art in non‐art work: an artistic part of a publication that is not primarily artistic but is valued as art within the art community (for example, the design of a product in the market, a demanding composition for an advertisement).

After choosing the right option and clicking the next obligatory field Peer‐reviewed the Ministry of Education publication type appears automatically.

In art, the question of peer‐review is a bit more difficult than in science. In the publication instructions of the Ministry it is stated that “Artistic peer‐review refers to a practice where an instance other than the artist has made the decision to
showcase the work, e.g. a curator, gallerist or a jury”.

If you have trouble deciding, please contact Acris help [email protected]

2) Publication statuses and dates

Publication status

  • The year is an obligatory field
  • The given options reflect scientific practices but can be applied to art. For instance, if an artist has prepared the work which will be premiered not in the same year as the work has been carried out, one can choose the status Accepted / In press.
  • Please note that only Published (and E‐pub ahead of print, not really an option in art) are counted as outputs in the annual records collection. If you choose some other category you need to change it when the work is published.

3) Publication information

  • Original language. The field is obligatory. Please choose from the drop‐down menu.
  • Title of the contribution in original language. The field is obligatory.
  • Subtitle of the contribution in original language. Optional, appears after colon in the public page.
  • Abstract. You can provide here further information on the art work.
  • Media of output & Size: No need to fill in these fields.

4) Contributors and affiliations

Your name appears here automatically and according to information entered into the HR database.

Role

Please choose from the drop‐down menu.

  • Please use Curator if you as a member of the faculty and as a professional artist have had a significant role in the exhibition design. In other words, your artistic view and choices made have contributed to the end result.
  • If you have a minor role in curating, please add the output as an Activity: Publication peer‐review and editorial work types ‐> Curatorship of an exhibition (minor).
  • If you cannot find the right choice, use Other.
  • You can add your previous work here if you wish. Then you should remember to add Not published at Aalto (Add organizational unit ‐> start writing not in the search box)

Add person

  • It is possible to add internal and external persons here. Please search first and if you cannot find the person you have collaborated with, you need to Create external person and fill in his/her basic information (First name, Last name, Role, Country, Organisational unit).

Publication managed by

  • Your unit appears here automatically and according to information entered into the HR database.

5) Publisher

In artistic and design works, the publisher denotes the institution or forum who has made it available to public. These include various venues, such as museums, galleries etc.

Click Add Publisher. Please search first and if you cannot find the right one, fill in the name of the publisher (Type appears automatically).

Edition: no need to fill in this field

Place of publication: Please add a name of the city.

6) Electronic version(s)

The first field Add electronic version (file, DOI, or link) is necessary in scholarly texts.

Add other link
This is the right field for art and design related works. Fill in at least the first field Web address (URL) copy pasting it from web site. Add Description if you wish.

Add other file
Here you can upload a file related to the content of the work. You need also to provide information on how to access the electronic version.

7) Keywords

Keywords
The aim is to categorize the content. Type the first letters, the keywords appear as a list, please choose the right one. The next field appears automatically. The recommended number of keywords is 5.

ASJC Scopus Subject Areas (All Science Journal Classification Codes)
As obvious this field refers to publications, not to art and design works.

Open Access
This is becoming more and more important in the upcoming years. The question of open access in art is under discussion. Now you don’t need to choose any of the options.

International Artistic or Research Output
If the output is international, please click Add and choose International. This information is important because university results are calculated according to this variable.

Field of Science, Statistic Finland by Departments
The validator fills in this information.

Field of Science, Statistics Finland
The validator fills in this information, if necessary.

Field of Science, Academy of Finland
The validator fills in this information, if necessary.

Sustainability
Click Add Sustainability and choose This is related to Sustainability. The information is important for the yearly statistics.

Sustainability Keywords
Add the right keywords

Field of Art
Add the right one. If in doubt, you can rely on the validator to fill in this information.

Notes
An optional field that can be used to enter notes about specific conditions or anything else that might be relevant to point out, regarding this submission.

8) Event

Event information of artistic work is important because the records are used to examine the quality of the forum it has been displayed. Please fill in this carefully although even though it repeats the information already registered above. It
helps much in the validation process.

Add event
You can search if the event already exists or create a new event.

  • Type: choose from the drop-down menu
  • Info:
    • Title: the name of the event (obligatory)
    • Subtitle of the event, Abbreviated title, Conference number (fill in if necessary)
    • Start date (obligatory)
    • End date
    • Link: this information is important for the validator, please add
    • Degree of recognition: choose from the drop-down menu: international / national / local
    • Location: location of event, city, country

9) Relations

You can attach the research output for example to Activities, Prizes, Press/Media, or Projects. Click the right option and search, and click the link.

10) Visibility

You may restrict the visibility of the work. Please note that only public items are calculated in the data collection of the Ministry of Education and Culture.

11) Status

Entry in progress saves the submission if you wish to send it for validation later. For validation dispatches the submission to be validated as official content in ACRIS. At the end, remember to press the blue Save button.

Back to ACRIS instructions index and ACRIS instructions main page:

All ACRIS instructions

This page compiles all ACRIS instructions. ACRIS, Aalto Current Research Information System, is the research information management system of Aalto University. Information is displayed in the public portal Research.aalto.fi.

ACRIS Instructions

Aalto Current Research Information System (ACRIS) is Aalto University’s research information management system. The system contains information about the up-to-date research and artistic activities of the university. These activities are shown through the public portal Research.aalto.fi.

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