Incoming International Staff

When you are inviting someone

Contact the department HR when you are planning to invite someone to Aalto.

Receiving unit HR

Receiving unit HR sends the Aalto University Hosting Agreement to every international member of staff/faculty from Non-Eu countries before their arrival. The invitation defines receiving unit, the inviter, job description, salary and the working period of the invited person.

Incomig person

The invitation helps the incoming person in applying the necessary immigration permits (such as visa or residence permit) in the country of residence before the actual work contract has been signed.

Those coming to do research in Aalto with a grant can be invited with the same invitation form.

Process for Incoming Aalto Staff (pdf) lists the tasks and responsibilities for the support staff who receive international incoming staff at the departments.

Aalto's for international staff (link) provides general information on Finnish social security and taxation. Aalto University organizes networking events and other activities for our international staff Staff and Family program (link). 

Inviting someone or if you have just arrived in Finland

Immigration formalities and registration in Finland varies between persons immigrating from the Nordic countries, EE/EEA countries and Non- EU countries. Check the necessary registration formalities in the following check lists:

Contact International House Helsinki, for detailed information on Finnish social security and taxation, www.ihhelsinki.fi , Albertinkatu 25, 00180 Helsinki.

Important information about Finnish Labour Law (e.g. employment contract, salary system, working time, annual holiday, pension) you can read briefly from here (link).

Here is support to new employee orientation (link). Pages include information and tips for new employees and for supervisors.

Support material

  • Welcome Folder for incoming staff members. The package include practical information which helps to settle in Aalto, Helsinki Metropolitan Area and Finland (e.g. maps and guides). Available from the department HR.
  • Finland for families (pdf) is now available for the newcomers arriving with a family. The brochure tells basics of Finnish health care, taxation, day care, education and leisure time.
  • "How to open a bank account", general instructions
  • Housing info (pdf) provides useful info on accommodation arrangements

Social integration support and events

Aalto University provides different kinds of services and opportunities for the international staff and faculty members and their families to help them in the integration process. Schools and service units offer their services also in English. In addition there are several events and support designed for the international Aalto staff and faculty, examples of these are shown in the picture below.

Need more ideas or want to build better process/events in your unit? Check tips, ideas and inspiration from Idea Toolbox for social and cultural integration support (link).

When the working contract is terminating 

When the employment contract is terminating, please see in the Leavers’ check list that you have done everything important before leaving Aalto/Finland.

Personal data form for visitors

You find Personal data form for visitors on HR forms (link) page.

Any comments and suggestions on this page are welcome at [email protected] (050 312 0912) or [email protected]  (040 353 8294).

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Housing info 2018 634.17 K
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Housing info 2018
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Finland for Families 4.46 M
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Finland for Families
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How to open a bank account 115.5 K
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How to open a bank account
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Checklist lähtevät 55 K
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Checklist lähtevät
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Hosting agreement 082018 56 K
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Hosting agreement 082018
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HR Services

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